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Home My WebLink AboutCAPITAL PROJECTS ACTION SUMMARY 02-14-13Central Contra Costa Sanitary District (th and the environment 5019 Imhoff SPECIAL MEETING OF THE B0_41r)OFU1rff cTOxs: CENTRAL CONTRA COSTA JAXIESA.NEJEDLF President SANITARY DISTRICT DA b7D R. WILLIAd IS CAPITAL PROJECTS COMMITTEE PresidentPi-oTem PA UL H. CA USE 111CHAEL R.11CGILL ACTION SUMMARY TAD J PILECKI PHOAE: (925) 228 -9500 Chair Pilecki F<Li: (925) 676 -7211 Member Causey (Alternate) www.centralsan.org Thursday, February 14, 2013 3:00 p.m. Multi- Purpose Room 5019 Imhoff Place Martinez, California PRESENT: Tad Pilecki, Paul Causey (Alternate), Curt Swanson, Dana Lawson, Sasha Mestetsky, Don Rhoads, Andrew Antkowiak, Thea Vassallo, Doug Craig, Danea Gemmell, Thomas Brightbill 1. Call Meeting to Order Chair Pilecki called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Discuss the District's current and future approach to Asset Management: • Treatment Plant • Collection System • Pumping Stations /force mains • Buildings such as the Headquarters Office Building (HOB), Collection System Operations (CSO), Plant Operations Department (POD) Admin, etc. • Vehicles Senior Engineer Dana Lawson presented overview of Treatment Plant Asset Management Plan (attached). Senior Engineer Sasha Mestetsky presented an overview of Collection System Asset Management Plan and addressed project Capital Projects Committee February 14, 2013 Page 2 selection process for Pumping Stations and Force Mains (attached). Capital Projects Division Manager Andrew Antkowiak presented an overview of the proposed seismic and other Improvements to District buildings such as the Headquarters Office Building (HOB), Collection System Operations (CSO), and Plant Operations Department (POD) Admin Building (attached). Field Operations Supervisor Don Rhoads presented an overview of the Fleet Asset Management Plan (attached). COMMITTEE ACTION: Received the reports. Discussed various financing options such as "pay as you go," bond financing, and repayment of unfunded liabilities. Suggested evaluating the possibility of delaying some discretionary projects and accelerating repayment of unfunded liabilities. Recommended re- evaluation of 20 -year event criteria for capacity projects. 4. Discuss how projects are prioritized and what the driving forces are behind the projects planned for Fiscal Years 2013 -14 and 2014 -15 Capital Projects Division Manager Andrew Antkowiak presented an overview of prioritization process of 2013 -14 and 2014 -15 Capital Improvement Program. COMMITTEE ACTION: Received the report. Discussed which projects could potentially be deferred. Recommended performing pipe condition degradation analysis based on the results of the first and second phases of the District -Wide TV Inspection Project. 5. Discuss whether staff should brief members of the Capital Projects Committee individually before the Capital Improvement Plan /Budget Workshop on April 11, 2013 COMMITTEE ACTION: Discussed and directed staff to schedule another Committee Meeting after the beginning of March. 6. Reports and Announcements Finance Manager Thea Vassallo gave an update that the 10 Year Baseline scenario was rerun to account for the $3 million anticipated lower spending in capital expenditures for 12113, and a lower annual required contribution (ARC) for the GASB 45 Trust for 13114 and 14115. In addition, a scenario was further run to incorporate an immediate $5 million funding of the Unfunded Actuarial Accrued Liability (UAAL) for both 13114 and 14115. The original pay down of the UAAL was to be in 15116. The immediate pay down of the UAAL is doable within the $34 original staff recommendation given the above - mentioned updates. Capital Projects Committee February 14, 2013 Page 3 7. Suggestions for future agenda items The Committee suggested evaluating the viability of creating an Asset Management Team and the potential to streamline the CIB /CIP process and documents, including a two year or more CIB. 8. Adjournment — at 5:40 p.m. Treatment Plant Asset Management Capital Projects Committee Meeting February 14, 2013 Dana Lawson, PE ^ Senior Engineer, Plant Operations Department Overview 1. What is asset management? 2. Current state of assets 3. Target level of service 4. Determine risk 5. Optimize Capital and O &M strategies 6. Long Term Funding 7. Future Direction of TP Asset Management 1 What is Asset Management? To manage the lifecycle -cost of owning, operating, and maintaining assets while continuing to meet the District's mission through the treatment and disposal of wastewater. The objective is to provide information to Management & the Board for rate - setting and budgeting each fiscal year. ervic Low RISK What is Asset Management? Process: wERF's 10-Steps of Asset Management from SIMPLE 2 Current State of Assets Good inventory of TP assets - Rough estimate for piping needs to be improved - Need install dates, condition assessments -All data stored in Mainsaver®, approx 3000 assets 3 Piping Inventory Reinvest $1yr"J Values I Total LF Piping System $ 55,134 $ 2,756,704 12,512 AIR Table 1. Piping Summary by $ 61,976 $ 929,636 11,504 CHEMICAL System $ 1,296 $ 64,802 1,080 COMM $ 798,032 $ 75,982,899 57,316 DRAIN ASSUn1Dtlow $ 730,859 (1) Service life assumed to be $ 71,440,440 36,396 EFFLUENT 100 years for large diameter RCP. $ 189,615 $ 9,480,765 80,922 ELECTRICAL 75 years for all other gravity pipes, $ 43,129 $ 2,156,457 13,579 GAS 50 years for pressure pipes, and $ 53,152 $ 2,657,591 10,285 INST 15 years for severe service pipes $ 23,364 $ 1,168,200 590 MIXED LIQUOR (ash, Sludge, scum, etc.). $ 7,138 $ 356,898 4,182 OIL (2) Assumed $30 per inch of $ 695 $ 34,736 841 SAMPLE diameter per linear foot installed. $ 39,421 $ 591,320 4,583 SCUM $ 346,317 $ 5,194,754 14,356 SLUDGE $ 9,324 $ 466,202 4,665 STEAM $ 84,494 $ 4,224,717 23,657 WATER $ 4,317 $ 215,829 1,407 OTHER $ 2,400,000 s17e,000,000 27e,000 Totals 3 Condition Assessments -Determine the likelihood of failure and /or the remaining life of the asset. I __ I -Completed Assessments: -Concrete -Asphalt Paving -Protective .Coatings -Transformers -Buildings re Seismic -Presence of Hazardous Materials -Critical Piping (Aeration) -Elevators -Electrical Switchgear flr.r/W IYr1: ai!'Nei p.rMe.MY. Nr,hbr FYl errl t,.� rrgr YgNrre,�e�F,Yr rr,rrnrru.aF++s re»a�. wr a.a M�elsaYFr�,rsY.F SbrreY FrY. rr�rM1�Mr A� rrr.T Mrw�.FFbrFew �,Frr,FM.r1��M�Mi Mle Photo 13 Bey 1- Detect of Exposed Aggregate Above Water lbw (Typi el) i' 0'D= J Condition Assessment Results Condition Assessment Consultant Year Result Cathodic Protection JDH 2012 DP 5987, TP, CS & PS Cathodic Protection Survey Electrical Switchgear CDM 2011 OP 7292, Switchgear Refurbishment Phase 2 Outfall contractor 2011 DP 7290, Outfall Improvements Phase 6 Protective Coatings KTA -Tator 2010 DP 7247, TP Protective Coatings Phase 4; pTP16, Coating Renovation; also included in other projects Seismic— HOB CPS 2009 DP 8226,Sesimic Improvements for HOB Seismic— P &B CPS 2009 DP 7291, Seismic Upgrades for Pump Blower Building Asphalt Pavement Fugro West 2009 pTP29, Pavement Renovations ArcFlash Study Protective Relay Engineering 2009 Adjusted relay settings, procured additional PPE, signage, and additional safety equipment Concrete Structures V&A Consulting Engineers 2009 DP 7285, Primary Treatment Renovations; also included in pTP30, Concrete Renovations L; Target Level of Service Level of Service (LOS): - full regulatory compliance • 14th Platinum Award from NACWA for no permit violations - Safety • 2011 Safe Plant of the Year from CWEA - Reliability & Performance AI Central [Doha CosW Sanhwy Dlshkt Qua MISSION To poi �publlc health and the d6v tl iff ewa[u OUR VtslDnr ViEff7, Be a high pafmmanee organnoon that proNaes exaTtional astomer service n �� at "" OUR VALUES we wig achieve as goals by valuing • Eachoft 4 had" "ud`�uk"'''"""'"'°" Determine Risk & Prioritize Projects Assets Likelihood of Failure Consegpence of Failure -Condition Assessment -Age -Redundancy -Importance to operation of plant -Capacity -Meeting District Mission -Efficiency -Safety -Spare Parts/ Obsolete -Excessive maintenance Business Risk Exposure (BRE) Likelihood of Failure x Consequence of Failure Prioritize & Scope Proiects Determine Projects & Group Appropriately (e.g by system, process, type) Incorporate - in 10 yr CIP] D — �i Determine Business Risk Exposure (BRE) BRE = COF x LOF • COF is the consequence of failure. - set for all assets in Mainsaver - 10 high to 1 low • LOF is the likelihood of failure and is based on condition (if available), otherwise install date and service life. - 5 = F = very poor, imminent failure - 1= A = excellent, new Sample of Priority by Asset Assetno Description BRE 11001, 11002 Influent Gate 1 & 2 50 87159, 87160 Sub 82 Normal & Emergency Feeder Switches 50 21300 Grit Structure 40 22201,2,3,4 Long Flight Collectors (in PSTs) 40 22105 Pri Sludge Pump 1 40 22121,2,4,5,6,45 Grit Pumps 1 -7 40 22400, 22401 MCC 22 131, 132 39 52102, 52150 Pri Effluent Pump 2, 3 35 52190 FE Pump 3 35 52000 P &B Building 28 System Priority by Ave BRE (initial) CostCenter Description Reinvestment ($ /yr) Ave BRE Replacement ($) 22400 TUNNELS 123,167 22 9,131,605 21300 STEAM GENERATION 147,759 21 4,272,420 21600 SERVICE AIR 37,686 18 1,127,300 21500 FUEL SYSTEM 153,485 17 5,465,474 30400 CONCORD NORTH METERING PS 6,388 17 97,500 15180 CAKE PUMPS 35,079 16 957,945 12000 SECONDARY TREATMENT 2,727,986 16 176,226,442 15190 CENTRIFUGE 441,059 15 11,686,320 21200 POWER DISTRIBUTION 726,585 15 30,312,526 21700 WATERSYSTEMS 1,236,153 14 83,892,064 s 0 0 &M Strategies Standard Operating Procedures Operator Training Program Skilled staff: •a„ — Operators 8hatdng Down a Funxa — Mechanics — Machinists — Electricians;wa aY1��q — Instrument Techs — Control Systems ar Fabr a4ca a'MbWaq [aa aawabanaau WUaan.�ru b waab me wae+e a fie pba'aaa e n wean a eamQ A—,* alto fw I.. ---.& TMe a/e MO •WO b wti9 Gw� s /u1YK ll4OepIM i4p bt pKa Abp• an a1 fa} a'�0 Rid b t0 wam� b Gob rvroce� tai i 7 O&M Strategies • Routine Preventative Maintenance — mech, elec, & inst assets — fixed intervals, run time, or decreased performance • Predictive Maintenance — Oil analysis — Vibration — thermography • Adequate Spares • Innovation, e.g.: — Improved coatings to minimize wear — Heat tempering to increase strength Key Performance Indicators • Minimal equipment out -of- service • Negligible breakdowns • Majority of work is scheduled (over 78 %) versus unscheduled • Hours are tracked per craft for backlog, overtime, scheduled /unscheduled, call - outs • Work orders are tracked for the number entered, completed, and open on critical equipment A& l Recommended Breakdown for future CIP Rehab & Replacement Descriptions Annual R &R Amount Structures* — rehab & replacement $5,100,000 Equipment — replacement $8,800,000 Piping — replacement $2,400,000 Equipment & Piping — protective coating rehab $450,000 Subtotal $14.31VI Replacement Cost of Treatment Plant (PW) $722M Average Reinvestment Rate Per Year 2% x $90 c 0 $60 $70 $60 $50 540 $30 $20 $10 S- 2013 2023 2033 2043 2053 2063 Yeor *Average R &R from 1990 to present was $9M/yr since little structure rehab & replacement has been required yet. Based on Physical Mortality Rehabilitation and Replacement not regulatory drivers 2073 2063 2093 2103 2113 I Long Term Funding $35 ■ CF . n�-val azd mm�.sn, ar± S30 $25 ¢ $20 O $15 $10 $5 S- F1...I Y— To be determined by Management and the Board Future Direction of TP Asset Management • Additional condition assessments • Field inventory of piping w /TP GDI • Evaluate CMMS /EAM software • Confirm replacement $ and consequence of failure rankings with POD & Engr. • Determine how to report information to fulfill management needs. • Input from Board Members? WC Collection System Asset S_ Capital Projects Committee Meeting February 14, 2013 Collection System Asset Management Program Inventory the collection system (GDI) Check Condition -� (CCTV) Capital Improvement Plan: determine what needs rehab /replacement Construction, Rehab Replacement 31- 1 Inventory of Collection System • GDI - As -built Drawings - Overflow Locations - Maintenance Records - Hydraulic Capacity - Permits-(laterals) _ J District -Wide CCTV Program • Started in 2002 • Phase 1 - Inspect entire Collection System (completed) - Over 5,000 points - 1,500 to 5,000 points - - Less then 1,500 points • Phase 2 - Re- inspection of pipes with less then 1,500 points (1,450,000 feet, 18 %) 2 CCTV Program for Condition Assessment r CCTV Classification Table r m m �� • M 1.. ��rr • r . Yw w `r�wrl�w M r� 3 Pipe Evaluation Flow Chart Renovation Program Planning • CCTV results - over 5,000 points • Pipes Maintenance - 6 months or less - type of cleaning (hand rodding) - group run • Overflows /stoppages • Capacity Issues - CSMP • CSO Folders • City's Paving Program • Location - creek crossing, easement, street • Social Impact - repair adjacent pipe segments Goa , 5 Contra CoMr Costa Sanitary District FINAL REPORT C`ollectiou Systeut Master Platt Update R MC r..onrirr$ebrma.(w. Y N'orn..J rlKr H.wr MAY 70I0 CIP & Long -Term Funding • The industry- accepted replacement is 1% of the collection system per year. • Through CCTV we have identified the problems, and target those for rehab /replacement. • CCCSD replaces approximately 30,000 LF per year and has targeted the worst pipes. • CCCSD has significantly decreased the number of overflows. Running 12- Months Overflows Totals Pumping Stations M,M+Y LA_ raves 4 v rr B m — n r Iw`q aai. II Mkt b 121 1 12 -Month Total at Month -End Pumping Stations M,M+Y LA_ raves 4 v rr B m — n r Iw`q aai. II Major PS Renovation Projects • San Ramon • Lower Orinda • Moraga • Orinda Crossroads • Martinez • Sleepy Hollow • Concord Industrial • Acacia • • • (41 ATA - 3011 Update tl' Map of °i� 8erviro Aroa eeeao w.ora Udi— �.�.�. •tip.. Major PS Equipment Inventory Operations and Reliability .ucu vuwla sr.liosa n•.o o., a.ru wm nmraio�s Irnr lu• MIrY�Mwv NM•Y • si �iwMM�IYrla�l�rn� M herll.�r IYYY�nw IY reYrn.�iw.•YYYIYr�wOwe�rr' IT.www+s•IV ' i tl111C • YM Y�.rY.ry IM w rr �..4Y nw.Y u... � wwr Or�i�rwY�e.Ywwa^r.w�H � �a�iw Y. MI�MY ICY Owr Mw..Ylw ra...rw.Yr, wm. ^�fMW rruw��•Mww iw.w� F�nr•.wwp. wu wrt•�Owew�r� br... r r rY� n vlw w rYw • �.a.w 4YIm (Ky �rYr .e•.s�• Y ��'q �w rte• rre Mirelrwa.w 1^i.��mmp.w •auYry.rw ~sl••ar • _ ww www.r �'I rr•y�nr MI. a.r.wr �N� /wry I�•w•p1ee�•wYgYruYMTM t+se�w•vswtnrM wwrYpwtip�ww�irrw •�n�� wesw�w qM lI. S.MA eY�m Yn nsa bS6mlJtatC •.WIT•+eYw�YpmYI Wipq p�nn•eiw/r�rr �mMP�q� n��rnr•sirrown. -PIr w+M.w �w•�W �NYn •hY.wurttrPrunW rw aP��•o>/rbnoiesrw.aryw�•.arnu� r1Y0wm• INPI+..rr•.V/n�wa�r Po si. � eY•n t,+r. w � iryuewwwa •r� I Pumping Station Future Projects Mir Yr4Y ub �YwwYV fw Wn Nbsw.Yrrww M] r-�b/ wb • ir]bY � ] YI]OY OYY • Ytl - ewr]e� 4w. VY M W. �Irli r.N sN w tiPYIYYbNnitlY ]Y+PO rebus V9C. Lrtnhrw -t• M]YYbiwI Yl]1-w]nYtllb YYffrtlYnYUbNYtlN ]M4] b� OM1+b Ftl]tl M nv] b 4]r vnYtltl N a (lYk]] Mb1 Ya4N ntl m]r]Yb.tltlr.. -utlw] rY...., ]Y6].YwOM]. o.m wNr. u�]c] W e.�we- b..rvtl.o...Ytl4.]wrr..Ya. iRb]� W4M]Y tlbr]Y1ry hY.�b 4]pwrY YltlryeY Y4tlryM tlM FarldnYrnm M�bi1YY Ytltlw,w]tl 'll]mrnbtlY YbwbMR�je' Gpr] • NYNe]yprnw orWyCtlM byma-Y�bptlwbprbm btltivtlbM+- 4tl�]M].WMIwr ]�1] MtlCVV! Yb YYbtltlMnlY�nmeUr]CSNVW bYY bYgw YrYY�tlrsw.']svNm- mrmbrWYUr YYwhv PWY Ywr�wen. W SYiYtln MO+MN]Y+uYT WsrM paa<4brrYprYwWMwibsgY]bwbpnr]tlM OwvN Nn]IMYMtl Ywll]Y. Yb]hN]] tlQ`N W M1 YWYtlIW b]b]]pp]YYtltlnW l4per- Nw. bb]wrtlYwY Ywntl n Y- MpYYibYRGN MPaeYW b ]•ts0 ] Pb]r _wa tl YMtl+ b�wtlrY tl rwrtl YY V � Y b+wr • �]h]N h IDI1CyYlYpwvw]Nh.]bM mNKWtl Mtl] 6m Name YnYnx la -r6M], l�tlYw IwtlY W ]w,bl. w��uvu— f'.Ywur. t Force Mains • Condition Assessment Study • Redundancies - 2 -nd Force Main - Emergency Bypass Features - Inspection ports (Pig Launchers) Corrosion Protection Monitoring 10 FORCE MAIN ASSESSMENT STUDY DMTR1CT PROJECT sup MY 0& 2010 tarter E,�MapE ti�E wl�d.! Ea CMamba ow" Cella Ora lYel Dr»tt Force Main Inventory r�,� oa2. � r:ea 2 .omi• m+ • r - ;51 +apg0 r•.rw L�u4 !•T•U• 01rM11• �m • ♦ apoll ry,H •m .r. ro-J ♦ Y.y a+a•4 !ry rc! rvu f u�lv Dla•a � + TL¢• w� w�i.+.e�wr�w� ..r�r•.ysrr�..�.rwwn.nrnr�r. 11 Assessment Technologies Pore /Aar YWa Ted-b" .aN42010 P.ge{ Taela l: of DweWm Fan Wb 7 D .rr.rm d dti �� a ao.r.a.N..wY.�wr� .Mr r rrrrrrrarrnsa a awa WNI w wryo� r� rdr ~ i inn- �NwwM�rr � �w.�w.r �rrssa rr>, blotl Tlrnq.re N Nprrrtlyrrrrtln arrrmYw w.a4 d dwrf{r� MwCwwrrdywrgrYYYlydbe b bb+I..Y+Ir bB.w Yry w wrnbNwrmp ywY.Yrlbrrbadetlp// 1 1y.Npr+.rr.r41' err r yrrl �r..�.rrraw.byrlsi a a..y.r.arrrr..w. e ryr.r. o.rb.aryrotlY w row I Iwbbtlyb.YSYNwswb.bmotlwr r r�r �.wrbywY. d dYrra FYYPP �b.wrYy � bebW eP.arwr,..r I Iw brrw wwrr rr�r F FrrrrirNlYrrr.AY I IpolWrwr euls Mw d drrrrYtlr•M.rurr�rrdbpm b b��IWrr/iwb r rrsyrbuwiY N O�rr� wiwi r r d d r Fe. rr YgrwvFL l.rq N NgNbwrdarr �tlbes• F FYrYY ro.Y�Y+r.NYrr1� r rb.dwYbrr Mmn a aw.rwwo.e.rr flsrrq.bY6�A . ..r�raN- e ebr. awrn.Nr rcM.. • •wr. �r+b r..Ner�ro.Y.r..�oY. w wr.�.y:rwi.rr�r r rr�r .wr Force Mains Assessment Priorities Farce amt W.P fte T d..bpb JW {, 2010 P .;a .Y .W rrVVrrrrrt wrrNY Wrr GtlrYm br ®wo>r Lrnye Rrrwtl. Crrr{ Y N` N awlaYGy.lrvrtlq 1 %1 tlebrMMb Yrrb�r. Y�.rNabweYn wswm reYnaNimr ararr� r a.. .rcw.r.0 aai.ebrr.a Y.ao lm Clye. N N N IimrOryl�waCgy aw 11E! reywOrw. &bwbrYwrrew.wrrrre H¢OrwtlsrnrW dmir.Y6 aver N M N Iw Qr CyYlsn a0] tle6.rr�Yb.rlwar bbvYm.gviby. Pr. Cwd. rIm b eYwY b M arr P�Crs RrrrY wyO w Noon �1 YYey N. - Y Y .arN byt.rti tw �– 'rwrrrrY Vrr yr bYerq rr•reyr YfYr.tawawoq e�wblYbrNN rrrr erNr.rra�b.. Y.rR Nye dltirrYOanrFrdwr6i Yr1Mr Y v Y dr wrNertrrwaY.a.. mYwntl FrNlt.aNrbr NW OrwrYrrrr a fr kws� Y N N Paaru Glrs��U�lJ. 11iCi 6y.1 W.Ortaw 12 12 SEISMIC IMPROVEMENTS TO DISTRICT BUILDINGS • Not Recommended • Future -Plant Facilities - Annex - PBB • Completed - POB - 4737 Imhoff Place - SCB /Furnace - HHWCF - MRC - Standby Power - Lab • In Progress - Warehouse - H0B SEISMIC IMPROVEMENTS TO DISTRICT BUILDINGS • May need work - Filter Plant - UV inlet Gates - Headworks (ducts, elec, pipes) - Headworks Grit Frames • Future Work -Non Martinez - CSO Vehicle Shop - Martinez PS • Equipment Anchoring — Lower Orinda PS • Equipment & Building Anchoring, Bracing - Crossroads PS • Equipment Anchoring, East Wall — Moraga PS • Equipment Anchoring, Bracing 13 Other Building Analyzes • Treatment Plant Asbestos Survey - Not comprehensive, mostly in tunnels • Treatment Plant Lead Paint Survey - Not comprehensive, project specific • TP Roofs - All major buildings have been done. Only building remaining is SCB • HVAC - POD Maintenance report t J ► 14 Fleet Asset Management Don Rhoads February 14, 2013 Central Contra Costa Sanitary Dtsb t Mechanical Rodder • 15 -year or ' 150,000 -mile l+ scheduled replacement. - • Hours based on 34 miles per hour. r Hydro Vac - 15 -year or 150,000 -mile scheduled1 I replacement. - Hours based - on 34 miles per hour. Construction Crew Truck (War Wagon) - 12 -year or 150,000 -mile scheduled replacement. • Hours based J' on 34 miles er �" v P _ hour. Full -size Pickup Truck - 10 -year or 100,000 -mile scheduled replacement. Hybrid Sedan 1 0-year or 00,000-mile scheduled V replacement. ;r QUESTIONS? Key Projects in the 2013 -14 and 2014 -15 Capital Improvement Program Capital Projects Committee Meeting February 14, 2013 Central Contra Costa Sanitary DbWct Collection System Prioritization Collection System Asset Management Plan Identify and prioritize projects based on: — CCTV results — Pipes Maintenance History — Overflows /stoppages — Capacity Issues — CSMP — CSO Folders — City's Paving Program — Other agencies — Location — creek crossing, easement, street — Social Impact Coordinate and agree to prioritization with all involved groups (Planning, CSOD, Capital Projects) 7 t Alf. 1 Treatment Plant Prioritization • Continue Developing TP Asset Management Plan — Prioritizing using a simplified, practical approach — Prioritization occurs on several levels Information gathered form several sources: — Asset Management Data — Condition assessments — Maintenance input (routine, preventive) — Operational input — Safety — Regulatory — Long term planning — Financial • Identify critical projects — Schedule projects based on: Risk of failure, regulatory drivers, safety, reliability, performance, location, manpower, budget, etc. — Coordinate and agree to prioritization with all involved groups (Plant Operations, Plant Maintenance, Regulatory, Planning, Safety, Capital Projects) Proposed Ten -Year Capital Improvement Program 0� Proposed FY 13 -14 & FY 14 -15 Capital Improvement Budget CIB Program /Project FY 2013 -14 Total Cost FY 2014 -15 Total Cost Treatment Plant Baseline $ 8.7 million $ 10.0 million Collection System Baseline $14.9 million $13.6 million General Improvements Baseline $ 2.3 million $ 1.5 million HOB Seismic Improvements $ 1.8 million * $ 400,000 Recycled Water Baseline $ 0.4 million $ 0.6 million Concord Landscape Irrigation $ 1.5 million $ 150,000 Total Baseline $ 26.3 million $25.7 million Total Baseline + Concord REW $29.6 million $25.7 million * One time seismic retrofits of HOB FY 2013 -14 TREATMENT PLANT PROGRAM CATEGORY PROJECT ANNUAL EXPENSE Reg. Compliance Treatment Plant Planning /renovations $ 605,000 One Time Renovation Primary Treatment Renovation $5,400,000 Pump & Blower Building Seismic $ 850,000 Cogeneration Renovation $ 400,000 Recurring Renovation Piping Renovation Phase 8 $ 100,000 Asset Management $ 150,000 All Other $1,209,000 Total Baseline $8,714,000 FY 2014 -15 TREATMENT PLANT PROGRAM CATEGORY PROJECT ANNUAL EXPENSE Reg. Compliance Treatment Plant Planning /renovations $ 480,000 One Time Renovation Primary Treatment Renovation — 2nd year construction $ 3,700,000 Pump & Blower Building Seismic $ 2,200,000 Furnace Burner $ 800,000 Aeration System Renovation $ 800,000 Recurring Renovation Piping Renovation Phase 8 $ 150,000 Asset Management $ 150,000 All Other $ 1,766,000 Total Baseline $ 10,046,000 NPDES Permit Adopted April 1, 2012 • Requires participation in collaborative studies to evaluate the role of ammonia and ammonium in inhibiting primary productivity (phyto and zoo plankton) in Suisun Bay. Final report due 11 -1 -2014. • Requires development of facilities plan to evaluate alternative treatment technologies to remove ammonia and site characterization for contaminated site. Final report due 2 -28 -2014. Permit "relook ...... April 1, 2015..... reassess the appropriateness of the total ammonia load limit. 2 $10.5 M Primary Sedimentation Tank Renovations Incorporates Condition Assessment Findings and Improves Efficiency • Proposed Renovations — Replace Scum Collection System — Replace Chain Drives — Rehabilitate Concrete — Replace water and air supply piping — Replace Scum Skimmers and Thickener — Construct New Grit Handling Facilities — Upgrade /Renovate Electrical Conduits /Equipment Scum Spray System Requires Renovation to Improve Performance 5 Grit Handling Facilities are Odorous and Reaching End of Useful Life Cogeneration Upgrades • Repaired existing cogeneration unit • Evaluated options for upgrading • Concluded that the existing cogeneration unit should be maintained until plant energy demands increase significantly (i.e. nitrification) r� Cogeneration Upgrades • Required cogeneration unit upgrades for five years maintenance contract with Solar Turbines — upgrade to electronic fuel valves —new controls —new fuel manifold /injectors for natural gas — other • Proceeding with recommended improvements Piping Renovation Ongoing program to identify and replace deteriorated piping and equipment throughout the treatment plant. Pump and Blower Building Houses Critical Plant Equipment C`1P ,®„ 0.:20 FY 2013 -14 COLLECTION SYSTEM PROGRAM CATEGORY PROJECT ANNUAL EXPENSE Renovation Program North Orinda 5, Lafayette 8, $ 10,601,000 Diablo 2, 2013 CIPP, TV inspection and others Compliance /Planning Compliance /Planning $ 520,000 Capacity /Renovations Grayson Creek Trunk in $ 1,600,000 Pleasant Hill Pumping Stations Moraga Pumping Station $ 600,000 Grinder, Buchanan South Removal Contractual Developer Services, $ 1,181,000 Assessments/ Current CADs — Harper Developer services Lane, Willow Drive All others $ 417,000 Total $ 14,919,000 FY 2014 -15 COLLECTION SYSTEM PROGRAM CATEGORY PROJECT ANNUAL EXPENSE Renovation program North Orinda 6, Lafayette 9, $ 10,151,000 Martinez 4, Walnut Creek 10, TV inspection and others Compliance /Planning Planning $ 270,000 Capacity /Renovations Grayson Creek Trunk in $ 1,000,000 Pleasant Hill Pumping Stations Flush Kleen Pumping Station $ 300,000 Improvements, Fairview & Maltby PS Improvements Developer services Developer Services $ 800,000 Contractual Current CADs — Harper $ 500,000 Assessment Districts Lane, Willow Drive All others $ 541,000 Total $ 13,562,000 rti7•} r� ov 2010 ..,:, Ongoing Program Budgets -$I Milliori/Year with Primary Focus in ,• Orinda and .*� Walnut Creek f� "��: 9 t I,. �1. Ploesant m PNant HIII - HIIYOroyson Crook � � . Capacity Program L.Nyatl ua uw PNaunt HIII Road Road ^�r (C bled In FY 2011112) � ua f .•- `rj... ".� /1* . a'O esw Wakwt Croak• o. 1 3T /tea r Walnut 6Nd M— . - IP M L "7 Ban Ramon . .1y1 NM uw=NV o.n�an�r onwo � � p�� . a.Mq tMn Ramon 6cMduN C \� \� oe p . NO GIDaO ar IMan k7av NM u � �00g4 4 s1ULM Ni - .lYn - %93014 1 10 Pumping Stations • Completed major pumping stations renovations /improvements • Buchanan Pumping Station Abandonment • Fairview /Maltby Pumping Stations Improvements • Moraga Pumping Station Grinder 11 FY 2013 -14 GENERAL IMPROVEMENTS PROGRAM PROJECT ANNUAL EXPENSE Vehicles and Equipment $ 500,000 Information Technology $ 500,000 Seismic Improvements HOB $ 1,800,000 GDI Treatment Plant and SMMS Replacement $ 600,000 All Other $ 691,000 Total $ 4,091,000 FY 2014 -15 GENERAL IMPROVEMENTS PROGRAM PROJECT ANNUAL EXPENSE Vehicles and Equipment $ 500,000 Information Technology $ 500,000 GDI Treatment Plant and SMMS Replacement $ 50,000 All Other $ 461,000 Total $ 1,511,000 12 HOB Seismic Retrofit r r 9ottom HeunM,.'pet GDI & SMMS Replacement Future Mb Nodol ........... . M Cb�ery b*b�ao. INnp.f bn/NA .1 IN FY 2013 -14 RECYCLED WATER PROGRAM PROJECT ANNUAL EXPENSE Baseline - Pleasant Hill Zone 1, Martinez Refineries and other REW Planning $ 356,000 Total Baseline $ 356,000 Concord Landscape Irrigation $1,500,000 Total $1,856,000 FY 2014 -15 RECYCLED WATER PROGRAM PROJECT ANNUAL EXPENSE Baseline - Pleasant Hill Zone 1, $ 335,000 Martinez Refineries and other REW Planning $ 215,000 Total $ 550,000 14 Concord Landscape Irrigation Project Approx. 190 AFY •••. •, Over 34 New Customers $4.4 million total cost m $1.2 million Prop 84 Grant ' Bid in _y ...• February 2013 15 Questions? 16