HomeMy WebLinkAbout05.a. Award construction contract to FE Controls Corporation for Fire Protection System Improvements, District Project 72835 a.
Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: February 21, 2013
Subject., AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS
SUBJECT TO SUBMITTAL REQUIREMENTS WITH FE CONTROLS
CORPORATION FOR THE CONSTRUCTION OF FIRE PROTECTION
SYSTEM IMPROVEMENTS, DISTRICT PROJECT 7283
Submitted By: Initiating Dept. /Div.:
Nathaniel Morales, Associate Engineer Engineering /Capital Projects
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
N. Morales — Associate Engineer (�v
A. Antkowiak — Capital Projects Division Manager C. Swanson
Provisional General Manager
ISSUE: On Tuesday, January 29, 2013, one sealed bid was received and opened for
the construction of the Fire Protection System Improvements, District Project 7283.
The Board of Directors must award the contract or reject bids within 50 days of the bid
opening. Authorize the General Manager to execute the contract documents subject to
SUBMITTAL requirements.
RECOMMENDATION: Find that the project is exempt from the California
Environmental Quality Act (CEQA), award a construction contract, and authorize the
General Manager to execute the Contract Documents subject to favorable review of
insurance certificates, bond submittals, appropriate Contractor license, and any other
required submittals (SUBMITTALS).
FINANCIAL IMPACTS: Approximately $318,000, including design, bid price,
contingency, and construction management.
ALTERNATIVES /CONSIDERATIONS: Reject the bid, which is not recommended.
BACKGROUND: The District's existing fire protection system is comprised of many
independent fire protection and alarm systems that have been installed over a 40 -year
period; many of the systems no longer meet fire code. This project will bring the HOB
building up to current fire standards and address a variety of fire system issues located
throughout the plant site. Construction in HOB will be concurrent with the Seismic
Improvements.
C:\ Users \dandersonWppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \7283 PP to
Board.doc Page 1 of 5
POSITION PAPER
Board Meeting Date: February 21, 2013
subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE
GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO
SUBMITTAL REQUIREMENTS WITH FE CONTROLS CORPORATION FOR THE
CONSTRUCTION OF FIRE PROTECTION SYSTEM IMPROVEMENTS, DISTRICT
PROJECT 7283
HYT Corporation prepared the plans and specifications for the project. The Engineer's
estimate for construction of Fire Protection System Improvements is $185,000.
The project was advertised on January 7 and 17, 2013. One sealed bid, priced at
$165,000, was received and publicly opened on January 29, 2013. The Engineering
Department conducted a technical and commercial review of the bids and determined
that FE Controls Corporation is the lowest responsive bidder with a bid amount of
$165,000. A summary of bids received is shown in Attachment 2.
The District will administer the construction contract and will provide contract
administration, inspection and office engineering. HYT Corporation will provide
submittal review and construction support. The funds required to complete this project,
as shown in Attachment 3, are $233,000. The total cost of Fire Protection System
Improvements is anticipated to be $318,000.
This project is included in the fiscal year (FY) 2012 -13 Capital Improvement Budget
(CIB) on pages TP -11. Staff has conducted a cash -flow analysis of the Treatment Plant
Program budget and concluded that adequate funds are available for this project.
Staff has concluded that this project is exempt from the California Environmental
Quality Act (CEQA) under District CEQA Guidelines, Section 15301 since it involves
minor alterations to an existing public facility involving negligible or no expansion of use.
Authorization of the construction contract for this project will establish the Board of
Directors' independent finding that the project is exempt from CEQA.
RECOMMENDED BOARD ACTION: Staff recommends the following:
1. Find that the project is exempt from CEQA,
2. Award a construction contract in the amount of $165,000 for the construction of
the Fire Protection System Improvements, District Project 7283, to FE Controls
Corporation, the lowest responsive bidder, and
3. Authorize the General Manager to execute the Contract Documents subject to
SUBMITTAL requirements.
C:\ Users \danderson\AppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \7283 PP to
Board.doc Page 2 of 5
ATTACHMENT 1
FIRE PROTECTION SYSTEM IMPROVEMENTS
DISTRICT PROJECT 7283
LOCATION MAP
LOCATION MAP
11.....1.....
C:\ Users\ danderson \AppData \Local\Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \7283 PP to
soard.doc Page 3 of 5
1
\
LAB
MAIN GATE
•
I
J,• ��
j
1 1-
1
l �
',
`' � � •'�.�
POD
y ; ;� � � -
WAREHOUSE
.. .....
.
4737 IMHOFF PL'.
....: ' ..::..
,
HOB
„ .
..
..... - ._..._ ....: ::..:... ... ........
LOCATION MAP
11.....1.....
C:\ Users\ danderson \AppData \Local\Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \7283 PP to
soard.doc Page 3 of 5
ATTACHMENT 2
FIRE PROTECTION SYSTEM IMPROVEMENTS
DISTRICT PROJECT 7283
SUMMARY OF BIDS
PROJECT NO.: 7283 NO. OF ADDENDA: 1 DATE /TIME: JANUARY 29,2013,2011/2:00 PM
PROJECT NAME: FIRE PROTECTION SYSTEM IMPROVEMENTS
PROJECT MANAGER: NATE MORALES
PROJECT LOCATION: 5019 IMHOFF PLACE, MARTINEZ, CALIFORNIA
ENGINEER'S ESTIMATE: $185,000
NO.
BIDDER
BID PRICE
1
FE Controls Corporation
Santa Clara, CA 95054
$165,000
BIDS OPENED BY: /s/ Elaine Boehme, CMC
DATE: January 29, 2013
C: \Users \dandersonWppData \Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \DVCG8C5G \7283 PP to Board.doc
Page 4 of 5
ATTACHMENT 3
FIRE PROTECTION SYSTEM IMPROVEMENTS
DISTRICT PROJECT 7283
POST -BID / PRECONSTRUCTION ESTIMATE
No.
Item Description
Amounts
% Construction Cost
1.
CONSTRUCTION
a. Construction Contract
$165,000
b. Contingency at 20%
$33,000
SUBTOTAL - CONSTRUCTION COST
$198,000
100%
2.
CONSTRUCTION MANAGEMENT
a. District Forces
- Inspection
$13,000
- Construction Management
$33,000
b. Consultants
- HYT Corporation
$3,000
SUBTOTAL - CONSTRUCTION MANAGEMENT
$49,000
25%
3.
PREBID EXPENDITURES
a. Engineering
$71,000
SUBTOTAL - PREBID EXPENDITURES
$71,000
36%
4.
TOTAL PROJECT COST
$318,000
5.
FUNDS AUTHORIZED TO DATE
$85,000
6.
ADDITIONAL ALLOCATION NEEDED TO
COMPLETE PROJECT Line 4 - Line 5
C:\ Users\ danderson\AppData \LocalWicrosoft \Windows \Temporary Internet Files \Content.0utlook \DVCG8C5G \7283 PP to Board.doc
Page 5 of 5