HomeMy WebLinkAbout03.d. Set public hearing for review of Board Member compensation and benefitsCentral Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: February 21, 2013
Subject: SET PUBIC HEARING TO CONDUCT ANNUAL REVIEW OF BOARD
MEMBER COMPENSATION AND BENEFITS AND CONSIDER
AMENDING DISTRICT CODE SECTION 2.04.030, "COMPENSATION OF
BOARD MEMBERS"
Submitted By. Initiating Dept /Div.:
Elaine R. Boehme Administration
Secretary of the District
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
E. Boehme — Secretary of the District
K. Alm C. Swanson
Counsel for the District Provisional General Manager
ISSUE: Resolution 2012 -018 (ATTACHMENT A) established a formal annual public
review of Board Member compensation and benefits to be held during the first quarter
of each year, as required by Grand Jury Report No.1104.
RECOMMENDATION: Set a public hearing for March 21, 2013 to review Board
Member compensation and benefits and consider amending District Code Section
2.04.030, "Compensation of Board Members ".
FINANCIAL IMPACTS: None.
ALTERNATIVES /CONSIDERATIONS: None.
BACKGROUND: In April, 2011, Contra Costa Grand Jury Report No. 1104 contained
Recommendations #1 and #3 that all Cities and Special Districts conduct an annual public
review of compensation and benefits provided to their respective Councils and Boards,
and whether changes are warranted.
In response to those recommendations, in February, 2012, the Board adopted Resolution
2012 -018, establishing a formal annual public review of Board Member compensation and
benefits to be held during the first quarter of each year.
Staff has recently conducted a survey of other local agencies, requesting information
regarding Board Member meeting stipend, health and dental benefits, pension, deferred
compensation (ATTACHMENT B) and other factors in the Grand Jury Recommendation
(ATTACHMENT C).
This matter will be discussed with the Budget and Finance Committee when it meets on
February 19, 2013.
N:WDMINSUP\ADMIN \DIST- SEC\ BOARD \COMPENSATION- STIPENDWNNUAL REVIEW OF BOARD
COMPENSATION\2013 \PP -Set PH re Bd Compensation.doc
Page 1 of 2
POSITION PAPER
Board Meeting Date: February 21, 2013
Subject: SET PUBIC HEARING TO CONDUCT ANNUAL REVIEW OF BOARD
MEMBER COMPENSATION AND BENEFITS AND CONSIDER
AMENDING DISTRICT CODE SECTION 2.04.030, "COMPENSATION OF
BOARD MEMBERS"
The Board will consider whether it wishes to make any changes to its compensation
and benefits at the public hearing on March 21, 2013.
RECOMMENDED BOARD ACTION: Set the public hearing for March 21, 2013 to
review Board Member compensation and benefits and consider amending District Code
Section 2.04.030, "Compensation of Board Members ".
ATTACHMENT A: Resolution 2012 -018
ATTACHMENT B: Survey of Board Compensation
ATTACHMENT C: Recommendations #1 and #3, Grand Jury Report 1104
N:WDMINSUP\ADMIN \DIST- SEC\ BOARD \COMPENSATION- STIPEND\ANNUAL REVIEW OF BOARD
COMPENSATION\2013 \PP -Set PH re Bd Compensation.doc
ATTACHMENT A
RESOLUTION NO. 2012-018
A RESOLUTION ESTABLISHING ANNUAL PUBLIC REVIEW OF
BOARD MEMBER COMPENSATION AND BENEFITS
WHEREAS, in April 2011, the Contra Costa Grand Jury Report No. 1104 contained
recmmendations that all Cities and Special Districts conduct an annual public review of
compensation and benefits provided to their respective Councils and Boards, and
whether changes are warranted; and
WHEREAS, on July 10, 2011, the Board of Directors of Central Contra Costa Sanitary
District responded to the Grand Jury's recommendations that it would conduct an
annual public review of compensation and benefits provided to Board Members; and
WHEREAS, at a public hearing held March 1, 2012, the Board of Directors of Central
Contral Costa Sanitary District considered whether to adopt a resolution mandating
such annual review of Board Member compensation at a public hearing or in open
session of a regular Board meeting.
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District does resolve as follows:
THAT the the Board of Directors of Central Contra Costa Sanitary District shall conduct
an annual public review of Board Member compensation and benefits. Such review
shall be held during the first quarter of each calendar year at a properly noticed public
hearing.
PASSED AND ADOPTED this 2nd day of February 2012, by the Board of Directors of
the Central Contra Costa Sanitary District by the following votes:
AYES: Members: Hockett, McGill, Menesini, Williams, Nejedly
NOES: Members: None
ABSTAIN: Members: None
Ja A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Elaine R. Boehme, CMC ,
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Central Contra Costa Sanitary District
Resolution No. 2012 -018
Page 2 of 2
Approved as to form: 4�,�4
Kenton L. Alm, Esq.
Counsel for the District
Board of Directors Compensation and Benefits Survey
ATTACHMENT B
N: \ADMINSUP \ADMIN \DIST -SEC\ BOARD \COMPENSATION - STIPEND \Surveys of Compensation and Benefits \2013 \Central San 2013 BOD Compensation and Benefits Survey
Medical
Dental
Life Insurance
Stipend /Max.
Cell
Computers/
Agency
Board Member/
Board Member/
Pension
Deferred Comp
Compensable Mtgs
Board Member/ Spouse /Family
Phone
iPads
Spouse /Family
Spouse
Directors
contribute
6.83% of their
District
provides iPads
salary on a pre-
for Directors
tax basis and
that want
District pays for premium for up to Kaiser
the District
$560.00 per meeting
Family. District pays for HealthNet and
District pays premium
contributes
them
East Bay Municipal Utility
($1,120 per month and 2
Anthem BC for the Director only and requires
for Director and eligible
No
37.74% (as of
No District
No
(currently 3).
District
meetings per month)
15% premium contribution for double and
dependents
July 2011).
contribution
For those that
family coverage.
Directors are
use their
eligible to retire
personal
iPads, the
at age 54 with
minimum of
District pays a
$50 stipend.
five years of
service.
CaIPERS
retirement (for
District pays
premium for
Directors
West County Wastewater
$265.35 per meeting /6
District pays flat rate of up to $1500 month for family medical, dental
$85,000 policy for
elected before
No District
District
District
meetings per month
premium is shared 90% District /10% director.
Board Member
7 -1 -94 only).
contribution
No
provides iPads
only. (Age reduction
District pays 5%
to directors
of participating
schedule applies.)
directors' 8%
contribution.
N: \ADMINSUP \ADMIN \DIST -SEC\ BOARD \COMPENSATION - STIPEND \Surveys of Compensation and Benefits \2013 \Central San 2013 BOD Compensation and Benefits Survey
Board of Directors Compensation and Benefits Survey
N: \ADMINSUP \ADMIN \DIST- SEC \BOARD \COMPENSATION- STIPEND \Surveys of Compensation and Benefits \2013 \Central San 2013 BOD Compensation and Benefits Survey
Medical
Dental
Life Insurance
Stipend /Max.
Cell
Computers/
Agency
Board Member/
Board Member/
Pension
Deferred Comp
Compensable Mtgs
Board Member/ Spouse /Family
Phone
iPads
Spouse /Family
Spouse
District pays
CalPERS
contribution
$260 per meeting /6
District pays premium for up to two -party
District pays premium
(Board
Member +Distric
6.32% of salary -
Oro Loma Sanitary District
PERSCare ($2,166.22 per month); all Board
for up to family
No
No
No
meetings per month
Members are enrolled in less- expensive plans
coverage -Delta Dental
t portion) for
District contribution
eligible Board
members
elected before
1995
District pays up to $827 per month for Board Member only; $1628 per
District pays for
$212.10 per meeting /6
month for Board Member +1; $2002 per month for Family for medical,
coverage of $10,000
District
Union Sanitary District
meetings per month
dental, vision; allocated as follows: 100% dental, 100% vision, and
for Board Member;
No
$50 /month
No
provides iPads
balance to medical plans
$5,000 for spouse
to directors
and dependents
District pays up to $1,281.21 for Board
$205.07 per meeting /6
Member & family. Coverage is through PERS.
No District
Mt. View Sanitary District
(PERS requires participation in a District -
No
No
No
No
No
meetings per month
contribution
ponsored retirement plan. See Deferred
Comp)
Agency pays premium
Inland Empire Utilities Agency
$195 per meeting /10
Agency pays premium for up to family
for up to family
Agency pays
No District
(2012 information)
meetings per month
coverage for the CalPERS health plan of their
coverage for Delta
premium for
No
contribution
No
Yes
choice
Dental PPO or Western
$30,000 policy
Dental
District pays premium for up to family
District pays premium
District pays
Central Contra Costa Sanitary
$185 per meeting /6
coverage for Kaiser, Health Net HMO, or
for up to family
premium for
No District
District
meetings per month
Health Net PPO ** Cafeteria Plan offered in
coverage for Delta
$50,000/$1,500
No
contribution
No
No
lieu of medical coverage
Dental PPO
policy
N: \ADMINSUP \ADMIN \DIST- SEC \BOARD \COMPENSATION- STIPEND \Surveys of Compensation and Benefits \2013 \Central San 2013 BOD Compensation and Benefits Survey
Board of Directors Compensation and Benefits Survey
N: \ADMINSUP \ADMIN \DIST- SEC\ BOARD \COMPENSATION- STIPEND \Surveys of Compensation and Benefits \2013 \Central San 2013 BOD Compensation and Benefits Survey
Medical
Dental
Life Insurance
Stipend /Max.
Cell
Computers/
Agency
Board Member/
Board Member/
Pension
Deferred Comp
Compensable Mtgs
Board Member/ Spouse /Family
Phone
iPads
Spouse /Family
Spouse
District pays premium for up to Director &
District pays premium
$176.34 per meeting /6
Spouse, 1 participating member, 3/1/12 Board
for up to family
No District
Castro Valley Sanitary District
meetings per month
member to share 50% cost of premium
coverage for Delta
No
No
contribution
No
No
increase from 2012 to 2011
Dental PPO
$174 per meeting /6
District pays
No District
$20 allowance
Napa Sanitation District
meetings per month
No
No
premium for
No
contribution
N/A
for iPad fees
$28,000 policy
$170 per
meeting /approx. 20
meetings per year (1
District pays premium for CalPERS Medical
District pays premium
District pays
Delta Diablo Sanitation
for up to family
premium for
No District
District
Board meeting per
(HMO or PPO) up to the greater of either the
coverage; Self-
$125,000/$2,000
No
contribution
No
No
month + about 8
Blue Shield or Kaiser HMO family rate
insured Plan
policy
Committee meetings per
year)
Existing Board members are frozen at 2012 rate of District paid
premium for up to Kaiser Family; board member is responsible for any
$170 per meeting /6
increase above that rate going forward for medical, dental and vision.
Optional, if chosen to
Ironhouse Sanitary District
meetings per month
New Board members are covered for self only at Kaiser rate. Any
No
No
enroll, cost to District
No
No
$10 /mo.
increase above the rate of medical coverage, dental or vision during
the first year of service or family coverage shall be paid by the Director.
N: \ADMINSUP \ADMIN \DIST- SEC\ BOARD \COMPENSATION- STIPEND \Surveys of Compensation and Benefits \2013 \Central San 2013 BOD Compensation and Benefits Survey
Board of Directors Compensation and Benefits Survey
** Directors hired after 6/30/09 pay difference between highest- costing HMO to PPO if PPO selected
4 N: \ADMINSUP \ADMIN \DIST- SEC\ BOARD \COMPENSATION- STIPEND \Surveys of Compensation and Benefits \2013 \Central San 2013 BOD Compensation and Benefits Survey
Medical
Dental
Life Insurance
Stipend /Max.
Cell
Computers/
Agency
Board Member/
Board Member/
Pension
Deferred Comp
Compensable Mtgs
Board Member/ Spouse /Family
Phone
iPads
Spouse /Family
Spouse
The District matches
District pays for premium up to $591 (Board
District pays premium
Board Member
Dublin San Ramon Services
$146 per meeting /4
Member only), $1,181 (Member + 1
for up to Board
District pays for up
contributions to 457
District
meetings per month
Dependent), $1,535 (Member + 2
Member and eligible
to $50,000 basic life
No
plan by 25 %, up to
No
No
Dependents); rates set by resolution annually
dependents
insurance
$10 per calendar
month
$143.59 per meeting /6
meetings per month. No
District pays health expense reimbursement
automatic increase, but
of $5,628 (2013 #s) (increased every January
see medical health
No District
Fairfield- Suisun Sewer District
can be increased up to
by CPI -W for SF- Oakland Metropolitan area 12
expense
No
No
contribution
No
No
reimbursement
5% in January of any
months ending in October of each year)
year by Board action.
per meeting/10
District pays premium for up to family
District pays premium
District pays for
No District
Contra Costa Water District
h
meetings per month
mee
coverage for Kaiser, Health Net HMO, or
for Delta Dental for
$10,000 policy
No
contribution
No
No
Anthem Blue Cross PPO
family
$100 per meeting per
month, except for the
Vallejo Sanitation and Flood
appointed County Board
No District
Control District
of Supervisor who
No
No
No
No
contribution
No
No
receives $100 per
meeting per month
** Directors hired after 6/30/09 pay difference between highest- costing HMO to PPO if PPO selected
4 N: \ADMINSUP \ADMIN \DIST- SEC\ BOARD \COMPENSATION- STIPEND \Surveys of Compensation and Benefits \2013 \Central San 2013 BOD Compensation and Benefits Survey
CENTRAL CONTRA COSTA SANITARY DISTRICT ATTACHMENT C
Status of Recent Contra Costa County Grand Jury Requests /Responses
Report No. and
To' is
�;
April 2011:
CCC �� /
Res Qt v' / '
7/10/11:
f
Staff adopted Resolution
No. 1104
Recommendation # 1: All cities
This recommendation will be implemented. The District will
2012 -018 establishing an
Elected Board
and special districts should
conduct an annual public review of compensation and
annual review of Board
Membership
conduct an annual public review of
benefits provided to Board members.
compensation in the first
(Compensation)
compensation provided to their
quarter of each year, in
respective elected Councils and
open session.
Boards. This review should
include such items as salary,
meeting fees, health care
insurance costs, pension, deferred
compensation, life insurance
premiums, cell phone usage, and
internet connections. The public
review should address whether or
not changes in compensation are
warranted.
Recommendation # 3: These
7/10/11:
The appropriateness of
special districts, as part of the
This recommendation will be implemented. The District will
Board compensation will
annual review in Recommendation
consider whether it would be appropriate to implement a
be part of the annual
# 1, should consider whether it
reduction of salary or meeting fee expenditures for Board
review (see above).
would be appropriate to implement
members, while recognizing the amount of time spent by
a reduction of salary and meeting
Board members in service to the District community (an
fee expenditures to bring them in
average of 24 scheduled Board meetings and as many as
line with other special districts.
48 Committee meetings in the course of a year), the size of
the District, and in comparison with other agencies.
N:WDMINSUP\ADMIN \DIST- SEC\ BOARD \COMPENSATION- STI PENMAN N UAL REVIEW OF BOARD COMPENSATION\2013 \PP- Attachment B Grand
Jury.doc- 1 -