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HomeMy WebLinkAboutBOARD ACTION SUMMARY 01-24-13 (Special)(°entrai rvna a costa SPECIAL BOARD MEETING ACTION SUMMARY Board Room Thursday January 24, 2013 2:00 p.m. 1 2 3. 4. ROLL CALL Dist! & BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID 2 WILUAMS President Pro Tem PAUL H. CAUSF,Y MICHAEL R. McGILL TADJ PILECKI PHONE: (925) 228 -9500 FAX- (925) 676 -7211 www.centralsan.org PRESENT: Members: Causey, McGill, Pilecki, Williams, Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. BUDGET AND FINANCE a. Hold Financial Planning and Policy Workshop, including review of 10 -Year Financial Projections for Rate Setting and the Fiscal Year 2012 -13 Capital Improvement Budget (CIB) Mid -Year Status Report. Reviewed by Budget and Finance Committee. BOARD ACTION: Held Financial Planning and Policy Workshop, including review of 10 -Year Financial Projections for Rate Setting and the Fiscal Year 2012 -13 CIB Mid -Year Status Report. PUBLIC COMMENTS None. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: 1) December 20, 2012 (Special); and 2) December 20, 2012 (Regular). b. Approve expenditures dated January 24, 2013. Reviewed by Budget and Finance Committee. ® Recycled Paper January 24, 2013 Special Board Meeting Action Summary Page 2 C. Adopt amendments to the District's Employee Computer Purchase Assistance Program, Board Policy No. BP 001, effective January 24, 2013. Approval recommended by Budget and Finance Committee. Continued from July 31, 2012 meeting. d. Set February 7, 2013 at 2:00 p.m. as the date and time for a public hearing to receive comments on increasing the construction contract retention amount to 10 percent for the Primary Treatment Renovations, District Project 7285, in accordance with Public Contract Code Section 7201. e. Direct staff to secure the services of an arbitrator to hear the Step Four Grievance of David Rolley, Accounting Technician III, in accordance with the District's grievance procedures. Appoint Curtis W. Swanson as Provisional General Manager, M -05 ($18,421- $22,391, effective January 15, 2013. BOARD ACTION: Adopted the Consent Calendar as recommended. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 7.a. was taken out of order. 6. REPORTS a. Announcements 1) Registration Differential for Senior Engineer Randy Schmidt 2) Award of Contract — Bay 5 Workroom Remodeling at 4737 Imhoff Place, District Project 8224A 3) New Hydro Sewer Cleaning Truck being used by Collection Systems Operations BOARD ACTION: Received the announcements. b. Counsel for the District No reports. C. Secretary of the District Secretary of the District Elaine Boehme announced that the Human Resources Committee was scheduled to meet on January 25, 2013. She January 24, 2013 Special Board Meeting Action Summary Page 3 also reminded the Board Members that their Fair Political Practices Commission campaign statements must be filed by January 31, 2013. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member McGill • January 10, 2013 — Contra Costa Mayors Conference hosted by the City of Lafayette featuring a presentation by Greenbelt Alliance (expenses). • January 14, 2013 — Enterprise Committee meeting — Member McGill (stipend) and President Nejedly (stipend). • January 16 -18, 2013 — California Association of Sanitation Agencies (CASA) Mid -Year Conference — Indian Wells (expenses). • January 22, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). Member Pilecki • January 15, 2013 - California Special Districts Association Seminar — How to be an Effective Board Member (expenses). BOARD ACTION: Received the reports. 2) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 7. REAL PROPERTY a. Consider recommendation of the Enterprise Committee to move up consideration of conceptual endorsement of CoCo Sustainable Farm proposal to this meeting rather than February 21, 2013, the date tentatively set by the Board at its previous meeting. January 24, 2013 Special Board Meeting Action Summary Page 4 BOARD ACTION: Approved recommendation of the Enterprise Committee and proceeded with the fo llowing item (3-2; Causey and Williams, No). 1) Consider conceptual endorsement of the CoCo Sustainable Farm proposal and, if endorsed, provide appr opriate direction to staff (such as initiating the lease process, pe rmitting process, or undertaking other planning activities). BOARD ACTION: Conceptually endorsed the following three proposals for use of the Kiewit prope rty, directed staff to further develop each proposal for presentation to the Enterprise Committee, and directed staff to track time and costs associated with developing these proposals for cost recovery upon lease of the property: ● CoCo Sustainable Farm proposal ● Pleasant Hill Martinez Soccer Association soccer fields proposal ● Clean fill/dirt quarry proposal 8. TREATMENT PLANT a. Accept the 2012 National Pollutan t Discharge Elimination System (NPDES) Report. BOARD ACTION: Accepted the 2012 NPDES report. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Causey suggested that a Boar d workshop be scheduled in the next several months to review the Dist rict’s background and philosophy, particularly in relation to long-term financial planning. It was further suggested that the workshop include a r eview of the District’s general mission statement, policies, and existing strategic plan. 11. ADJOURNMENT – at 4:45 p.m.