HomeMy WebLinkAbout04.d. Approve proposed Board Member conference attendance through Dececember 2013Central Contra Costa Sanitary District
' BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: February 7, 2013
Subject: APPROVE PROPOSED BOARD MEMBER CONFERENCE ATTENDANCE
FOR THE PERIOD OF FEBRUARY THROUGH DECEMBER 2013
Submitted By. Initiating Dept. /Div.:
Elaine Boehme
Secretary of the District
Administration
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
E. Boehme - Secretary of the District (vJ vq�
C. Swanson
Provisional General Manager
ISSUE: In accordance with the District's Travel Policy, the Board must approve Board
Members' proposed attendance at conferences in advance for each year.
RECOMMENDATION: Approve proposed conference attendance for Board Members
from February through December of 2013 as shown on Attachment A.
FINANCIAL IMPACTS: The amount of $2,000 per projected conference attendance is
included in this fiscal year's budget. This amount has been based on prior year's
figures and attendance costs. An estimated amount will be included in the FY 2013 -14
budget.
ALTERNATIVES /CONSIDERATIONS: The Board may deny the approval of the
conference attendance.
BACKGROUND: At its meeting on November 20, 2008, the Board voted to amend the
District's Travel Policy to state that Board Member conference attendance will be
approved by the Board on a yearly basis in advance. On April 19, 2012, the Board
approved conferences for Fiscal Year 2012 -13. Approval is now being requested for
the remainder of 2013.
In the past, proposed conference attendance has been approved by the Board early in
the calendar year for the following fiscal year, to coincide with budget preparation. This
has proved problematic, as most organizations do not know that far in advance when or
where their conferences will be held. Conferences are often advertised on the various
websites in October or November of the previous year for the coming year. The
process needs to be changed to coincide with the practice of the agencies that are
hosting the conferences. Therefore, Board Members were recently asked to indicate
their proposed conference attendance for the rest of this calendar year so that the
process can start on a yearly calendar basis in 2014.
Group /Admin Sup /Admin /Dist Sec /Position Papers /2013 Page 1 of 2
y.d.
POSITION PAPER
Board Meeting Date: February 7, 2013
subject. APPROVE PROPOSED BOARD MEMBER CONFERENCE ATTENDANCE
FOR THE PERIOD OF FEBRUARY THROUGH DECEMBER OF 2013
These conferences, which are detailed in Attachment A, include CALPELRA (California
Public Employers' Labor Relations Association), CASA (California Association of
Sanitation Agencies), CSDA (California Special Districts Association), CWEA (California
Water Environment Association), NACWA (National Association of Clean Water
Agencies), and WEFTEC (Water Environment Federation Technical Conference).
The CALPELRA and NACWA conferences have been added at Board Member request
to the list this year. CALPELRA has been of interest because of the present and
constant changes and interpretation of retirement laws, and because this conference is
in the forefront of negotiation issues that other like agencies face. CALPELRA has a
vast pool of resources to draw upon. NACWA has been added because it is a
nationally- recognized leader in environmental policy and a sought -after technical
resource on water quality and ecosystem protection issues. NACWA is viewed as a
key stakeholder in both the legislative and regulatory arenas, and has built credible,
collaborative relationships with members of Congress, Presidential administrations and
the Environmental Protection Agency (EPA).
In the event that a Board Member wishes to attend a conference other than as shown
on Attachment A, separate Board approval will be required. These conferences being
approved today are only for budgetary planning purposes and do not represent a
commitment that a Board Member will attend.
RECOMMENDED BOARD ACTION: Approve proposed conference attendance for
Board Members for 2013 as shown on Attachment A.
Group /Admin Sup /Admin /Dist Sec /Position Papers /2013
ATTACHMENT A
Central Contra Costa Sanitary District
CONFERENCES FOR REMAINDER OF 2013
February 25, 2013 — December 31, 2013
February 25 -27, 2013, W'ton DC
CASA
Williams
Yes
Hotel Monaco
Causey
Approved 12/20/12
(Legislative Conference)
McGill
Approved 4/19/12
Pilecki
No
Nejedly
No
April 16 -19, 2013, Palm Springs
CWEA
Williams
No
Palm Springs Convention Center
Causey
No
McGill
Approved 4/19/12
(not going)
Pilecki
No
Nejedly
No
April 24 -April 26, 2013, Newport Beach
CASA
Williams
Yes
Newport Beach Marriott
Causey
Approved 12/20/12
McGill
Approved 4/19/12
Pilecki
No
Nejedly
No
July 14 -17, 2013, Cincinnati, Ohio
NACWA
Williams
Yes
Hilton Cincinnati Netherland Plaza
Causey
Yes
McGill
Maybe
Pilecki
No
Nejedly
No
August 21 -24, 2013, San Diego
CASA
Williams
Yes
Manchester Grand Hyatt
Causey
Yes
McGill
Yes
Pilecki
No
Nejedly
No
September 16 -19, 2013, Monterey
CSDA
Williams
No
Monterey Marriott
Causey
No
McGill
Maybe
Pilecki
No
Nejedly
No
October 5 -9, 2013, Chicago
WEFTEC
Williams
Yes
McCormick Place
Causey
No
McGill
Yes
Pilecki
No
Nejedly
No
November 18 -22, 2013, Monterey
Portola Plaza Hotel
CALPELRA Williams No
Causey
No
McGill
Maybe
Pilecki
No
Nejedly
No
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