HomeMy WebLinkAbout04.d. Approve proposed Board Member conference attendance through Dececember 2013Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: February 7, 2013 Subject: APPROVE PROPOSED BOARD MEMBER CONFERENCE ATTENDANCE FOR THE PERIOD OF FEBRUARY THROUGH DECEMBER 2013 Submitted By. Initiating Dept. /Div.: Elaine Boehme Secretary of the District Administration REVIEWED AND RECOMMENDED FOR BOARD ACTION: E. Boehme - Secretary of the District (vJ vq� C. Swanson Provisional General Manager ISSUE: In accordance with the District's Travel Policy, the Board must approve Board Members' proposed attendance at conferences in advance for each year. RECOMMENDATION: Approve proposed conference attendance for Board Members from February through December of 2013 as shown on Attachment A. FINANCIAL IMPACTS: The amount of $2,000 per projected conference attendance is included in this fiscal year's budget. This amount has been based on prior year's figures and attendance costs. An estimated amount will be included in the FY 2013 -14 budget. ALTERNATIVES /CONSIDERATIONS: The Board may deny the approval of the conference attendance. BACKGROUND: At its meeting on November 20, 2008, the Board voted to amend the District's Travel Policy to state that Board Member conference attendance will be approved by the Board on a yearly basis in advance. On April 19, 2012, the Board approved conferences for Fiscal Year 2012 -13. Approval is now being requested for the remainder of 2013. In the past, proposed conference attendance has been approved by the Board early in the calendar year for the following fiscal year, to coincide with budget preparation. This has proved problematic, as most organizations do not know that far in advance when or where their conferences will be held. Conferences are often advertised on the various websites in October or November of the previous year for the coming year. The process needs to be changed to coincide with the practice of the agencies that are hosting the conferences. Therefore, Board Members were recently asked to indicate their proposed conference attendance for the rest of this calendar year so that the process can start on a yearly calendar basis in 2014. Group /Admin Sup /Admin /Dist Sec /Position Papers /2013 Page 1 of 2 y.d. POSITION PAPER Board Meeting Date: February 7, 2013 subject. APPROVE PROPOSED BOARD MEMBER CONFERENCE ATTENDANCE FOR THE PERIOD OF FEBRUARY THROUGH DECEMBER OF 2013 These conferences, which are detailed in Attachment A, include CALPELRA (California Public Employers' Labor Relations Association), CASA (California Association of Sanitation Agencies), CSDA (California Special Districts Association), CWEA (California Water Environment Association), NACWA (National Association of Clean Water Agencies), and WEFTEC (Water Environment Federation Technical Conference). The CALPELRA and NACWA conferences have been added at Board Member request to the list this year. CALPELRA has been of interest because of the present and constant changes and interpretation of retirement laws, and because this conference is in the forefront of negotiation issues that other like agencies face. CALPELRA has a vast pool of resources to draw upon. NACWA has been added because it is a nationally- recognized leader in environmental policy and a sought -after technical resource on water quality and ecosystem protection issues. NACWA is viewed as a key stakeholder in both the legislative and regulatory arenas, and has built credible, collaborative relationships with members of Congress, Presidential administrations and the Environmental Protection Agency (EPA). In the event that a Board Member wishes to attend a conference other than as shown on Attachment A, separate Board approval will be required. These conferences being approved today are only for budgetary planning purposes and do not represent a commitment that a Board Member will attend. RECOMMENDED BOARD ACTION: Approve proposed conference attendance for Board Members for 2013 as shown on Attachment A. Group /Admin Sup /Admin /Dist Sec /Position Papers /2013 ATTACHMENT A Central Contra Costa Sanitary District CONFERENCES FOR REMAINDER OF 2013 February 25, 2013 — December 31, 2013 February 25 -27, 2013, W'ton DC CASA Williams Yes Hotel Monaco Causey Approved 12/20/12 (Legislative Conference) McGill Approved 4/19/12 Pilecki No Nejedly No April 16 -19, 2013, Palm Springs CWEA Williams No Palm Springs Convention Center Causey No McGill Approved 4/19/12 (not going) Pilecki No Nejedly No April 24 -April 26, 2013, Newport Beach CASA Williams Yes Newport Beach Marriott Causey Approved 12/20/12 McGill Approved 4/19/12 Pilecki No Nejedly No July 14 -17, 2013, Cincinnati, Ohio NACWA Williams Yes Hilton Cincinnati Netherland Plaza Causey Yes McGill Maybe Pilecki No Nejedly No August 21 -24, 2013, San Diego CASA Williams Yes Manchester Grand Hyatt Causey Yes McGill Yes Pilecki No Nejedly No September 16 -19, 2013, Monterey CSDA Williams No Monterey Marriott Causey No McGill Maybe Pilecki No Nejedly No October 5 -9, 2013, Chicago WEFTEC Williams Yes McCormick Place Causey No McGill Yes Pilecki No Nejedly No November 18 -22, 2013, Monterey Portola Plaza Hotel CALPELRA Williams No Causey No McGill Maybe Pilecki No Nejedly No N:\ADMINSUP\ADMIN \DIST- SEC\ BOARD \CONFERENCES\2013- 14 \Chron Conferences 2013 remainder MASTER.doc