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Home My WebLink About00. AGENDA 02-07-13Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday February 7, 2013 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. WILLMMS President Pro Tern PAUL H CAUSEY MICHAEI. R. McGILL TAD J PILECKI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 4849 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. ® Recycled Paper February 7, 2013 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions: • Imran Chaudhary, Information Technology Analyst • Nohemi Sanchez, Engineering Assistant I • Katherine Nasset, Engineering Assistant I Staff Recommendation: Welcome new employees. President Nejedly will present the District pins. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Presentation of 2012 California Water Environment Association (CWEA) San Francisco Bay Section Awards by Meg Herston, CWEA Bay Section President. (5 minute presentation.) • Treatment Plant of the Year • Collection System Operation of the Year Staff Recommendation: Meg Herston, CWEA Bay Section President, will present the awards to the Board. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of January 10, 2013 Board meeting. b. Approve expenditures dated February 7, 2013. Reviewed by Budget and Finance Committee. C. Receive December 2012 Financial Statements and Investment Reports, and receive six -month variance review of Operations and Maintenance Budget for Fiscal Year 2012 -13. Reviewed by Budget and Finance Committee. d. Approve proposed conference attendance of Board Members for the period February through December 2013. Reviewed by Budget and Finance Committee. February 7, 2013 Board Agenda Page 3 e. Adopt Resolution 2013 -002 appointing Paul Seitz as Collection System Operations Division Manager, M -24 ($11,530 - $14,015), effective February 7, 2013. Adopt changes to job classification of General Manager. Approval recommended by Human Resources Committee. g. Delete a vacant Pumping Stations Supervisor position (S75, $7,521 - $9,106), and add and authorize the filling of two Pumping Stations Operator III positions (G70, $6,647 - $8,042). Approval recommended by Human Resources Committee. Continued from November 15 and December 6, 2012. h. Delete a vacant Plant Operations Trainer position (S79, $8,266- $9,994), abolish the job classification of Plant Operations Trainer, and add and authorize the filling of a Shift Supervisor position (S76, $7,698 - $9,322). Approval recommended by Human Resources Committee. Continued from November 15 and December 6, 2012. Delete a vacant Information Systems Specialist position (G64, $5,761- $6,970), retitle the Network Coordinator job classification to "System Administrator," retitle the Network Technician job classification to "Technical Support Analyst," and add and authorize the filling of one System Administrator position (G70, $6,647 - $8,042). Approval recommended by Human Resources Committee. Continued from December 6, 2012. Delete a vacant Electrical Technician position (G69, $6,489 - $7,846), establish the job classification of Plant Operations Training Coordinator (G68, $6,332- $7,664), add a Plant Operations Training Coordinator position, and authorize the filling of the position. Approval recommended by Human Resources Committee. Continued from December 6, 2012. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. PUBLIC HEARINGS a. Hold public hearing to consider adopting Resolution 2013 -003 finding that, it accordance with California Public Contract Code Section 7201, the Primary Treatment Renovations, District Project 7285, are substantially complex to justify increasing the contract retention amount from 5 percent to 10 percent. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt Resolution 2013 -003 increasing the contract retention for the Primary Treatment Renovations, District Project 7285, and finding that the project is substantially complex to justify increasing the retention amount from 5 percent to 10 percent, in accordance with California Public Contract Code Section 7201. February 7, 2013 Board Agenda Page 4 7. REPORTS a. General Manager 1) Businesses in Significant Non - Compliance for 2012. (No presentation is planned; staff will be available to answer questions.) 2) 2012 Title V Clean Air Act Annual Report. (5 minute staff presentation.) 3) Update on source control issues involving Caffe Classico Foods in Concord. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Receive the reports. 4) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District 1) Written Legal Update. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Receive the update. C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Causey Member Pilecki Member Williams • January 25, 2013 — Human Resources Committee meeting — Member Williams (stipend) and Member Pilecki (stipend). February 7, 2013 Board Agenda Page 5 President Nejedly • February 4, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 8. ENGINEERING a. Authorize the General Manager to amend the existing professional services agreement with HDR Engineering, Inc. from $45,000 to a new contract ceiling of $167,000, for Treatment Plant Planning, District Project 7301. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to amend the existing professional services agreement with HDR Engineering, Inc., increasing the cost ceiling to $167,000, for Treatment Plant Planning, District Project 7301. 9. TREATMENT PLANT a. Authorize the General Manager to execute a technical consulting services agreement in an amount not to exceed $140,000 with Blue Sky Environmental, Inc., for assistance with testing of Multiple Hearth Furnaces (MHF) No. 1 for compliance with Title V Air Permit requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a technical consulting services agreement in an amount not to exceed $140,000 with Blue Sky Environmental, Inc., for assistance with testing of Multiple Hearth Furnaces (MHF) No. 1 for compliance with Title V Air Permit requirements. 10. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 11. SUGGESTIONS FOR FUTURE AGENDA ITEMS February 7, 2013 Board Agenda Page 6 12. CLOSED SESSION a. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(a): • Louis Pimentel v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Court No. C11- 01142. b. Conference with Legal Counsel — existing litigation pursuant to Government Code Section 54956.9(a): • Schaeffer, et al. v. Gregory Village Partners, L.P., Central Contra Costa Sanitary District, et al., Contra Costa County Superior Court Case No. MSC11- 01307. 13. REPORT OUT OF CLOSED SESSION 14. ADJOURNMENT February 7, 2013 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION FEBRUARY 2013 Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2" Floor, Concord February 4 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room February 7 Board of Directors 2:00 p.m. Monday Enterprise Committee Meeting Caucus Room February 11 McGill, Nejedly 3:00 p.m. Thursday Capital Projects Committee Meeting Plant Operations Department Training February 14 Pilecki, Causey Room 3:00 p.m. Tuesday Budget and Finance Committee Meeting 1470 Enea Circle, 2" Floor, Concord February 19 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room February 21 Board of Directors 2:00 p.m. February 24 -27 California Association of Sanitation Agencies Washington, D.C. (CASA) Legislative Conference Cause y, Williams MARCH 2113 Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2" Floor, Concord March 4 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room March 7 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2" Floor, Concord March 18 McGill, Nejedly 3:00 p.m. Thursday Board Meeting (Financial Planning Workshop) Board Room March 21 Board of Directors 2:00 p.m. APRIL 2613 Monday Budget and Finance Committee Meeting _ 1470 Enea Circle, 2'd Floor, Concord April 1 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room April 4 Board of Directors 2:00 p.m. Thursday Special Board Meeting — Capital Improvement Board Room April 11 Budget/Plan Workshop 2:00 p.m. Board of Directors Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 211113