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HomeMy WebLinkAboutBUDGET AND FINANCE ACTION SUMMARY 01-22-13Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94= SPECIAL MEETING OF THE CENTRAL CONTRA COSTA B04RD OFDZRECTOKS: J.4.1IESA. nEJEDLP SANITARY DISTRICT Prvs,aknt BUDGET AND FINANCE COMMITTEE D_�FZDR TZLLL �� President Pro Tem R4rIH.(' r_EF A C T 10 N SUMMARY _j11('HAELR.:W(YTILL T.4D J. PILECB7 Chair McGill Member Nejedly Tuesday, January 22, 2013 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California PHOAE: (925) 228 -9500 E_-I: (925) 676 -7211 innr. centralsan. org PRESENT: Mike McGill, Jim Nejedly, Curt Swanson, Thea Vassallo, Danea Gemmell (for Item 5. ), Thomas Brightbill (for Item 5.) 1. Call Meeting to Order Chair McGill called the meeting to order at 3:00 p.m. 2. Public Comments Senior Administrative Analyst from City of Concord Public Works David Boatwright introduced himself and attended the meeting as a guest. 3. Old Business a. Review staff's response to the Committee's request for information at a previous meeting, regarding the following expenditures: Check# Vendor Amount 103091 San Ramon Auto and Detail $9,292.28 (photos of BMW repairs) 192928 Aqua Science $10,650.00 35004 Agilent Technologies, Inc. $15,004.38 COMMITTEE ACTION: Reviewed the response. Budget and Finance Committee January 22, 2013 Page 2 4. Risk Management a. Review Loss Control Report and discuss outstanding claims COMMITTEE ACTION: Reviewed the report and discussed outstanding claims. Staff to provide additional information on the new sewer service overflow (SSO) claim at the next meeting. 5. Receive the cost estimate of the amount spent on temporary staff and District staff for the permit counter connection fee collection investigation and proposed fee recovery plan COMMITTEE ACTION: Received the cost estimate. 6. Expenditures a. Review Expenditures (Item 4.b. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. Requested additional information on check #193392 payable to Dimensional Control Corp in the amount of $10,308.49. 7. Receive update on recommendation of Deferred Compensation Committee to consolidate management of 457 and 401(a) Deferred Compensation Plan assets under one carrier, ICMA -RC Staff reported that ICMA is currently in the process of reviewing the current fund lineup for possible better class of funds and lower -cost funds for minimal impact to current participants. COMMITTEE ACTION: Received the update. 8. Reports and Announcements Finance Manager Thea Vassallo reported that staff has requested information from CalPERS on switching retirement agencies, and CalPERS requires an actuarial evaluation and estimates that a contract process change takes a minimum of nine months to one year. Ms. Vassallo also reported that she is working with ICMA to have the 401(a) Plan documents updated for the negotiated medical waiver contribution made by the District. Budget and Finance Committee January 22, 2013 Page 3 Ms. Vassallo reported that she attended the East Bay Chapter CSMFO (California Society of Municipal Finance Officers) meeting and reported that speaker John Bartel expects minimal Public Employees' Pension Reform Act (PEPRA) savings at least 10 years out. Governmental Accounting Standards Board (GASB) 68 requirements will start Fiscal Year 2014 -15 (reporting of pension liability recognition on the Balance Sheet). 9. Suggestions for future agenda items Ms. Vassallo recommended the following items to be placed on a future agenda: (1) GASB 51 intangible follow up prior to year end and (2) overhead review of other agencies. 10. Adjournment — at 3:30 p.m.