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HomeMy WebLinkAboutBOARD ACTION SUMMARY 01-10-13 (Special)" 0a Central Contra Costa Sanitary Distrid
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B(-4ff) OF DIRECTORS:
SPECIAL BOARD MEETING J.4tiIEs_4. NEJEDLF
President
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ACTION SUMMARY PresidenrProTem
Board Room
Thursday
January 10, 2013
2:00 p.m.
1. ROLL CALL
PRESENT: Members: Causey, McGill, Pilecki, Williams, Nejedly
ABSENT: Members: None
a. Pledge of Allegiance to the Flag.
2. PUBLIC COMMENTS
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3. CONSENT CALENDAR
PArT H. ('4r WEI -
11ICHAEL R.1icGILL
TAD J. PILECKI
PHONE: (935) 338 -9500
FI (935) 676 -7311
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BOARD ACTION: Adopted the Consent Calendar as recommended.
a. Approve minutes of Board meetings held on the following dates:
1) December 6, 2012;
2) December 13, 2012 (Special); and
3) December 13, 2012 (Regular).
b. Approve expenditures dated January 10, 2013. Reviewed by Budget and
Finance Committee.
C. Receive November 2012 Financial Statements and Investment Reports.
Reviewed by Budget and Finance Committee.
d. Approve updated Administrative Overhead Percentage of 220% for Fiscal Year
2013 -14. Reviewed by Budget and Finance Committee. Continued from
December 20, 2012.
e. Confirm publication of a summary of District Ordinance No. 275 amending
District Code Chapter 2.20, "Conflict of Interest Code."
January 10, 2013 Board Action Summary
Page 2
Adopt Resolution 2013 -001 authorizing the execution of two quitclaim deeds for
two abandoned sewer easements to Sufism Reoriented, owner of 11 White
Horse Court, Walnut Creek (APN 184 -50 -037; Job 1552); and authorizing staff to
record documents with the Contra Costa County Recorder.
g. Authorize the General Manager to execute a Memorandum of Understanding
through June 30, 2015 for participation in the Regional Renewable Energy
Procurement (R -REP) Project, a consortium of twenty participating public
agencies throughout Alameda, Contra Costa, San Mateo and Santa Clara
Counties, to take advantage of collaborative procurement to provide a feasibility
assessment of potential sites and purchase of renewable energy systems.
4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
None.
5. HEARINGS
a. Conduct a hearing to consider a request for relief from the final staff decision to
assess a reimbursement fee for a second living unit at 20 Camino Monte Sol,
Alamo, APN 193 - 020 -002, Job 5542 (property of Ms. Anne Broome). Reviewed
by Budget and Finance Committee.
BOARD ACTION: Directed staff to re- review the matter, and, if it is not
resolved to the satisfaction of both parties, bring the item back to the
Board at a time convenient for Ms. Broome and Mr. Steffen.
6. REPORTS
a. General Manager
1) Update on staff relocation during Seismic Improvements for the
Headquarters Office Building (HOB), District Project 8226.
BOARD ACTION: Received the report.
2) Announcements
The following written announcements were included with the agenda
packet:
a) Promotion of Todd Smithey to Finance Administrator, effective
December 26, 2012
b) Retirement of Principal Engineer Jarred Miyamoto -Mills after 31
years of service, effective January 2, 2013
January 10, 2013 Board Action Summary
Page 3
C) Resignation of Human Resources Analyst Selina Zapien, effective
January 18, 2013, after accepting new position with another public
agency.
d) Public Bidding for Concord Landscape Project (Recycled Water
Distribution Extension), District Project 7299
e) Public Bidding for 2013 Cured -In -Place Pipe (CIPP) Project, District
Project 8405
f) Natural Gas Purchase
The following additional announcements were made at the meeting:
g) Sewage Overflow on Los Cerros Avenue, Walnut Creek
h) Customer Compliment for Sewer Service Call on Sweet Drive in
Lafayette
i) 2013 Health & Wellness Expo
BOARD ACTION: Received the announcements.
b. Counsel for the District
None.
C. Secretary of the District
Secretary of the District Elaine Boehme announced the Enterprise
Committee Meeting scheduled for Monday, January 14 at 3:00 p.m.
d. Board Members
1) Board Member reports on future meetings or conferences for which they
will receive the stipend or for which the District will pay their expenses;
recent meetings for which they received the stipend; and meetings or
conferences for which the District paid their expenses.
Member Causey
• Consider request by Member Causey to represent the District on the
State Water Resources Control Board Volumetric Pricing of
Wastewater Services Stakeholders Group.
BOARD ACTION: Granted Member Causey's request (4 -1; Causey,
Abstain).
January 10, 2013 Board Action Summary
Page 4
Member McGill
• December 6, 2012 — Contra Costa County Mayors Conference hosted
by the City of Oakley (expenses).
January 7, 2013 — Budget and Finance Committee meeting — Member
McGill (stipend) and President Nejedly (stipend).
BOARD ACTION: Received the report.
• Consider whether to explore options regarding adoption of
parliamentary procedures.
BOARD ACTION: Members McGill, Causey and Williams
supported referring the matter to the Policy Development and
Internal Operations Committee for further consideration.
President Nejedly and Member Pilecki did not see a need to
formally adopt parliamentary procedures.
2) Announcements
Member McGill provided a written report covering Announcements.
BOARD ACTION: Received the announcements.
7. ENGINEERING
a. Authorize the General Manager to amend an existing agreement with Resource
Management Associates, in the amount of $150,143, for a total cost ceiling of
$250,000, for professional consulting services for the Treatment Plant Planning
Project, District Project 7301; and receive update on Nutrient Studies.
BOARD ACTION: Authorized the General Manager to amend an existing
agreement with Resource Management Associates, in the amount of
$150,143, for a total cost ceiling of $250,000, for professional consulting
services for the Treatment Plant Planning Project, District Project 7301, and
received update on Nutrient Studies.
8. BUDGET AND FINANCE
a. Adjourn Board meeting and reconvene as the Central Contra Costa Sanitary
District Facilities Financing Authority to conduct its Annual Meeting.
Note: In compliance with Assembly Bill 23, Board Members will not receive a separate or
increased stipend for attendance at this meeting.
January 10, 2013 Board Action Summary
Page 5
BOARD ACTION: Reconvened as Board of Directors of the Central Contra
Costa Sanitary District Facilities Financing Authority to conduct its Annual
Meeting.
9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
None.
10. SUGGESTIONS FOR FUTURE AGENDA ITEMS
Member McGill suggested that an item be placed on a future agenda for the Board
to approve in concept the proposal of the CoCo San Sustainable Farm. The item
was tentatively placed on the scheduled February 21, 2013 Board Meeting
agenda.
11. CLOSED SESSION
a. Personnel Matters pursuant to Government Code Section 54957 —
Performance Evaluation for General Manager.
BOARD ACTION: Held the Closed Session.
12. REPORT OUT OF CLOSED SESSION
District Labor Counsel Dan Clinton reported that no reportable action was taken
in Closed Session.
13. ADJOURNMENT — at 4:06 p.m.