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Home My WebLink About00 AGENDA 01-24-13Jl Central Contra Costa Sanitary District SPECIAL BOARD MEETING BOARD OF DIRECTORS JAMES A. NEJEDLY AGENDA President DA V7D R. 97LLIAMS President Pro Tem Board Room PA UL H. CAUSEY Thursday MICHAEL R. M °GILL TAD J. PILECKI January 24, 2013 2:00 p. m. PxowE: (925) 228-9500 FAX: (925) 676 -7211 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. January 24, 2013 Special Board Agenda Page 2 2:00 p.m. :• •e a. Pledge of Allegiance to the Flag. 2. BUDGET AND FINANCE a. Hold Financial Planning and Policy Workshop, including review of 10 -Year Financial Projections for Rate Setting and the Fiscal Year 2012 -13 Capital Improvement Budget (CIB) Mid -Year Status Report. Reviewed by Budget and Finance Committee. (30 minute staff presentation; Board questions and comments.) Staff Recommendation: Hold Financial Planning and Policy Workshop, including review of 10 -Year Financial Projections for Rate Setting and the Fiscal Year 2012 -13 CIB Mid -Year Status Report. 3:00 p.m. 3. PUBLIC COMMENTS 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) December 20, 2012 (Special); and 2) December 20, 2012 (Regular). b. Approve expenditures dated January 24, 2013. Reviewed by Budget and Finance Committee. C. Adopt amendments to the District's Employee Computer Purchase Assistance Program, Board Policy No. BP 001, effective January 24, 2013. Approval recommended by Budget and Finance Committee. Continued from July 31, 2012 meeting. d. Set February 7, 2013 at 2:00 p.m. as the date and time for a public hearing to receive comments on increasing the construction contract retention amount to 10 percent for the Primary Treatment Renovations, District Project 7285, in accordance with Public Contract Code Section 7201. January 24, 2013 Special Board Agenda Page 3 e. Direct staff to secure the services of an arbitrator to hear the Step Four Grievance of David Rolley, Accounting Technician III, in accordance with the District's grievance procedures. f. Appoint Curtis W. Swanson as Provisional General Manager, M -05 ($18,421- $22,391, effective January 15, 2013. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Causey Member Williams Member McGill • January 10, 2013 — Contra Costa Mayors Conference hosted by the City of Lafayette featuring a presentation by Greenbelt Alliance (expenses). • January 14, 2013 — Enterprise Committee meeting — Member McGill (stipend) and President Nejedly (stipend). • January 16 -18, 2013 — California Association of Sanitation Agencies (CASA) Mid -Year Conference — Indian Wells (expenses). • January 22, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). January 24, 2013 Special Board Agenda Page 4 Member Pilecki • January 15, 2013 - California Special Districts Association Seminar — How to be an Effective Board Member (expenses). President Neiedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 7. REAL PROPERTY a. Consider recommendation of the Enterprise Committee to move up consideration of conceptual endorsement of CoCo Sustainable Farm proposal to this meeting rather than February 21, 2013, the date tentatively set by the Board at its previous meeting. (No staff presentation.) Staff Recommendation: Consider recommendation of the Enterprise Committee; if approved, proceed with following item. 1) Consider conceptual endorsement of the CoCo Sustainable Farm proposal and, if endorsed, provide appropriate direction to staff (such as initiating the lease process, permitting process, or undertaking other planning activities). (5 minute staff presentation.) Staff Recommendation (Motion Required): Consider conceptual endorsement of the CoCo Sustainable Farm and provide direction to staff. 8. TREATMENT PLANT a. Accept the 2012 National Pollutant Discharge Elimination System ( NPDES) Report. (5 minute staff presentation.) Staff Recommendation (Motion Required): Accept the 2012 NPDES report. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. ADJOURNMENT January 24, 2013 Special Board Agenda Page 5 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR Friday Human Resources Committee Meeting Collection System Operations Conference January 25 Williams, Pilecki Room, 1250 Springbrook Road, 3:00 p.m. Walnut Creek Monday California Special Districts Association — Contra Central Contra Costa Sanitary District January 28 Costa Chapter Meeting Multi Purpose Room 10:00 a.m. McGill Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 "" Floor, Concord February 4 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room February 7 Board of Directors 2:00 p.m. Tuesday Budget and Finance Committee Meeting 1470 Enea Circle, 2 nd Floor, Concord February 19 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room February 21 Board of Directors 2:00 p.m. February 24 -27 California Association of Sanitation Agencies Washington, D.C. (CASA) Legislative Conference Cause , Williams MARCH 2613 Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2"�Floor, Concord March 4 McGill, Nejedly 3:00 p.m. Thursday Special Board Meeting Board Room March 7 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 Id Floor, Concord March 18 McGill, Nejedly 3:00 p.m. Thursday Special Board Meeting (Financial Planning Board Room March 21 Workshop) 2:00 p.m. Board of Directors Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 1118113