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Home My WebLink About00 AGENDA 01-10-13L Central Contra Costa Sanitary District SPECIAL BOARD MEETING BOARD OF DIRECTORS: JAMES A. NEJEDLY President AGENDA DAVID R. 97LLIAMS President Pro Tem Board R0� PAUL H.CAUSRoom MICHAEL R. McGILL Thursday TADJ PILECKI January 10, 2013 PHONE: (925) 228 -9500 2:00 p.m. FAX- (925) 676 -7211 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. kV Recycled Paper January 10, 2013 Special Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) December 6, 2012; 2) December 13, 2012 (Special); and 3) December 13, 2012 (Regular). b. Approve expenditures dated January 10, 2013. Reviewed by Budget and Finance Committee. C. Receive November 2012 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Approve updated Administrative Overhead Percentage of 220% for Fiscal Year 2013 -14. Reviewed by Budget and Finance Committee. Continued from December 20, 2012. e. Confirm publication of a summary of District Ordinance No. 275 amending District Code Chapter 2.20, "Conflict of Interest Code." f. Adopt Resolution 2013 -001 authorizing the execution of two quitclaim deeds for two abandoned sewer easements to Sufism Reoriented, owner of 11 White Horse Court, Walnut Creek (APN 184 -50 -037; Job 1552); and authorizing staff to record documents with the Contra Costa County Recorder. g. Authorize the General Manager to execute a Memorandum of Understanding through June 30, 2015 for participation in the Regional Renewable Energy Procurement (R -REP) Project, a consortium of twenty participating public agencies throughout Alameda, Contra Costa, San Mateo and Santa Clara Counties, to take advantage of collaborative procurement to provide a feasibility assessment of potential sites and purchase of renewable energy systems. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER January 10, 2013 Special Board Agenda Page 3 5. HEARINGS a. Conduct a hearing to consider a request for relief from the final staff decision to assess a reimbursement fee for a second living unit at 20 Camino Monte Sol, Alamo, APN 193-020-002, Job 5542 (property of Ms. Anne Broome). Reviewed by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Conduct the hearing and affirm staff’s decision that it is appropriate to assess a reimbursement fee for the second living unit at 20 Cami no Monte Sol and direct that the fee be collected. 6. REPORTS a. General Manager 1) Update on staff relocation duri ng Seismic Improvements for the Headquarters Office Building (HOB), District Project 8226. (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District c. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or fo r which the District will pay their expenses; recent meetings for which they received the stipend ; and meetings or conferences for which the District paid their expenses . Member Causey  Consider request by Member Causey to represent the District on the State Water Resources Contro l Board Volumetric Pricing of Wastewater Services Stakeholders Group. Staff Recommendation: C onsider Member Causey’s request. Member Pilecki January 10, 2013 Special Board Agenda Page 4 Member Williams Member McGill • December 6, 2012 — Contra Costa County Mayors Conference hosted by the City of Oakley (expenses). • January 7, 2013 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). Staff Recommendation: Receive the reports. • Consider whether to explore options regarding adoption of parliamentary procedures. Staff Recommendation: Consider proposal and, if desired, refer matter to Policy Development and Internal Operations Committee for further consideration. President Nejedly 2) Announcements Staff Recommendation: Receive the announcements. 7. ENGINEERING a. Authorize the General Manager to amend an existing agreement with Resource Management Associates, in the amount of $150,143, for a total cost ceiling of $250,000, for professional consulting services for the Treatment Plant Planning Project, District Project 7301; and receive update on Nutrient Studies. (10 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to amend an existing agreement with Resource Management Associates, in the amount of $150,143, for a total cost ceiling of $250,000, for professional consulting services for the Treatment Plant Planning Project, District Project 7301; and receive update on Nutrient Studies. January 10, 2013 Special Board Agenda Page 5 8. BUDGET AND FINANCE a. Adjourn Board meeting and reconvene as the Central Contra Costa Sanitary District Facilities Financing Authority to conduct its Annual Meeting. (No presentation is planned; staff will be available to answer questions.) Note: In compliance with Assembly Bill 23, Board Members will not receive a separate or increased stipend for attendance at this meeting. Staff Recommendation: Reconvene as Board of Directors of the Central Contra Costa Sanitary District Facilities Financing Authority to conduct its Annual Meeting. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION a. Personnel Matters pursuant to Government Code Section 54957 — Performance Evaluation for General Manager. 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT January 10, 2013 Special Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room January 7 McGill, Nejedly 3:00 P.M. Thursday Special Board Meeting Board Room January 10 Board of Directors 2:00 p.m. January 15 -18 California Association of Sanitation Agencies Indian Wells (CASA) Conference Cause y, McGill Tuesday Budget and Finance Committee Meeting 1470 Enea Circle, 2nd Floor, Concord January 22 McGill, Nejedly 3:00 P.M. Thursday Special Board Meeting (Financial Planning Board Room January 24 Workshop) 2:00 p.m. Board of Directors Friday Human Resources Committee Meeting Collection System Operations Conference January 25 Williams, Pilecki Room, 1250 Springbrook Road, 3:00 p.m. Walnut Creek Monday California Special Districts Association — Contra Central Contra Costa Sanitary District January 28 Costa Chapter Meeting Multi Purpose Room 10:00 a.m. McGill FEBRUARY 2013, Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2n6 Floor, Concord February 4 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room February 7 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting 1470 Enea Circle, 2 Id Floor, Concord February 19 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room February 21 Board of Directors 2:00 p.m. February 24 -27 California Association of Sanitation Agencies Washington, D.C. (CASA) Legislative Conference Causev Unless otherwise noted, meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 114113