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Home My WebLink About00 AGENDA 12-20-12Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Thursday December 20, 2012 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro 7em PAUL H. CAUSEY MICHAEL R. McGILL TADJ PILECKI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper December 20, 2012 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions. Andrew Walus, Maintenance Crew Member I Velisa Parks, Administrative Assistant, Plant Operations Division Staff Recommendation: Welcome new employees. President Nejedly will present the District pins. 2. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager Ann Farrell • Director of Collection System Operations Curtis Swanson • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group b. Personnel Matters pursuant to Government Code Section 54957 — Performance Evaluation for General Manager. 3. REPORT OUT OF CLOSED SESSION 4. PUBLIC COMMENTS 5. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) November 15, 2012; 2) November 29, 2012 (Special); and 3) December 4, 2012 (Special). December 20, 2012 Board Agenda Page 3 b. Approve expenditures dated December 20, 2012. Reviewed by Budget and Finance Committee. C. Approve updated Administrative Overhead Percentage of 220% for Fiscal Year 2013 -14. Approval recommended by Budget and Finance Committee. d. Amend and restate the District's Section 125 Cafeteria Plan documents to meet new changes in Internal Revenue Code requirements effective January 1, 2013. e. Confirm publication of a summary of District Ordinance No. 274 establishing reimbursement fees of $14,198.87 for the eight properties that could directly connect to Job 6413 (Alhambra Valley Road) in unincorporated Martinez. Adopt amendments to the District's Travel and Expense Reimbursement Policy No. BP 008, effective December 20, 2012. Approval recommended by Budget and Finance Committee. g. Approve attendance for Board Member Paul Causey at the January 15 -18, 2013 California Association of Sanitation Agencies (CASA) Conference in Indian Wells, California; the February 24 -27, 2013 CASA Legislative Conference in Washington, D.C.; and the April 23 -26, 2013 CASA Conference in Newport Beach, California. h. Adopt changes to job classification of Director of Operations; add and authorize the filling of Director of Operations position (M20, $12,233- $15,452); and confirm appointment of Curtis W. Swanson. Approval recommended by Human Resources Committee. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 7. PUBLIC HEARINGS a. Conduct public hearing to consider adopting Resolution 2012 -100 directing that the Fiscal Year 2012 -13 assessments for the Sunnybrook Road Contractual Assessment District (CAD) No. 2010 -1 be placed on the Contra Costa County tax roll for collection. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Resolution 2012 -100 directing that the Fiscal Year 2012 -13 assessments for Sunnybrook Road CAD No. 2010 -1 be placed on the Contra Costa County tax roll for collection. December 20, 2012 Board Agenda Page 4 b. Conduct a public hearing to consider adopting Resolution 2012 -101 declaring the District's Kiewit Property located off Imhoff Drive in Martinez (APN 159- 140 -051) as currently unneeded, and authorizing the General Manager or her designee to (1) extend the current lease with County Quarry Products LLC (which expires December 31, 2012) on a month -to -month basis for up to three months to complete negotiations for a longer -term lease extension, and (2) execute a lease extension to September 30, 2013 for continuation and completion of the clean fill operation currently underway on the Property. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt Resolution 2012 -101 declaring the Kiewit Property as currently unneeded and authorizing the General Manager or her designee to (1) extend the current lease with County Quarry Products LLC on a month -to -month basis for up to three months, and (2) execute a lease extension to September 30, 2013. C. Conduct a public hearing to consider adopting Resolution 2012 -102 declaring District land located at 5501 Imhoff Drive in Martinez (APN 159 - 140 -052) as currently unneeded for a period not to exceed ten years, and authorizing the General Manager or her designee to extend the current lease with County Quarry Products LLC (which expires December 31, 2012) on a month -to- month basis for up to three months to conclude negotiations for continued use of the property as a concrete and asphalt materials recycling operation. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt Resolution 2012 -102 declaring the District land located at 5501 Imhoff Drive in Martinez as currently unneeded for a period not to exceed ten years, and authorizing the General Manager or her designee to extend the current lease with County Quarry Products LLC on a month -to -month basis for up to three months. 8. REPORTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District December 20, 2012 Board Agenda Page 5 d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Pilecki Member Williams Member McGill Member Causey • December 11, 2012 — Capital Projects Committee meeting — Member McGill (stipend) and Member Causey (Alternate) (stipend). President NeLedly • December 17, 2012 - Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). Staff Recommendation: Receive the reports. 2) Approve reorganization of Board Committee structure as follows: (1) create new Policy Development and Internal Operations Committee, (2) merge and rename Recycled Water and Real Estate Committees to "Enterprise Committee," and (3) rename Household Hazardous Waste Committee to "Environmental Services Committee" — President Nejedly. Staff Recommendation (Motion Required): Approve reorganization of Board Committee structure. 3) Receive proposed 2013 Board Committee and other assignments — President Nejedly. Staff Recommendation (Motion Required): Approve the proposed Committee and other assignments. 4) Announcements Staff Recommendation: Receive the announcements. December 20, 2012 Board Agenda Page 6 9. COLLECTION SYSTEM a. Consider approval of the Sewer System Management Plan (SSMP) Five -Year Update as mandated by the California State Water Resources Control Board (SWRCB). (5 minute staff presentation.) Staff Recommendation (Motion Required): Approve the Five -Year SSMP. 10. CAPITAL IMPROVEMENT BUDGET PLANNING WORKSHOP a. Receive presentation and discuss development of draft Fiscal Year 2013 -14 Capital Improvement Budget (CIB) and 2013 Capital Improvement Plan. Reviewed by Capital Projects Committee. (30 minute staff presentation.) Staff Recommendation: Receive presentation and discuss development of draft Fiscal Year 2013 -14 Capital Improvement Budget (CIB) and 2013 Capital Improvement Plan. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 12. SUGGESTIONS FOR FUTURE AGENDA ITEMS 13. ADJOURNMENT Teleconference Location: Board Member McGill will participate by teleconference from the following location: 1137 Forest Drive Elgin, Illinois 60123 (Meeting will commence at 4 :00 p.m. Illinois time) Pursuant to California Government Code Section 54953(b)(3), any member of the public wishing to address the legislative body directly may do so at each teleconference location at the time the item is considered. December 20, 2012 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION DECEMBER 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room December 17 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room December 20 Board of Directors 2:00 p.m. JANUARY 2013 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room January 7 3:00 p.m. Thursday Special Board Meeting Board Room January 10 Board of Directors 2:00 p.m. January 15 -18 California Association of Sanitation Agencies Indian Wells (CASA) Conference Cause y, McGill Monday California Special Districts Association — Contra Central Contra Costa Sanitary District January 28 Costa Chapter Meeting Multi Purpose Room 10:00 a.m. Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room January 22 3:00 p.m. Thursday Special Board Meeting (Financial Planning Board Room January 24 Workshop) 2:00 p.m. Board of Directors FEBRUARY 2013 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room February 4 3:00 p.m. Thursday Special Board Meeting Board Room February 7 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room February 19 3:00 p.m. Thursday Special Board Meeting Board Room February 21 Board of Directors 2:00 p.m. February 24 -27 California Association of Sanitation Agencies Washington, D.C. (CASA) Legislative Conference Cause Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 12114112