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HomeMy WebLinkAboutACTION SUMMARY 12-06-12" 0a Central Contra Costa Sanitary Distrid 11rotectin-a nuhlic health and the environment 5019 Imhnff Place. Martinez. CA 94553 -4392 B0_4RD OFDIREC'TORS: BOARD MEETING T4_1IESA.AEIEDLF R,vs,ak„ r DAT7D R. IT=1.4.IIS' ACTION SUMMARY RresidenrRroTem Board Room Thursday December 6, 2012 2:00 p.m. 1. ROLL CALL BARB_ P-4 D. HOCKE'TT _1IICHAEL R. _WcGILL _114RIO.1 L _1IEVEtiINY PHOAE: (925) 228 -9500 E_II: (925) 676 -7211 in .centralsan.org PRESENT: Members: Hockett, McGill, Menesini, Williams, Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. b. Introductions • Environmental Services Division Manager Danea Gemmell BOARD ACTION: Welcomed new employee. 2. PUBLIC COMMENTS District Counsel Kent Alm announced that the Management Support / Confidential Group (MS /CG) had re -voted to accept the District's proposed contract, which precipitated the need to add the following two urgency items to the agenda by 415 vote: a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager Ann Farrell • Director of Collection System Operations Curtis Swanson • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support /Confidential Group (MS /CG) • Management Group December 6, 2012 Board Action Summary Page 2 b. Adopt Memorandum of Understanding (MOU) between the District and Management Support /Confidential Group (MS /CG) effective April 18, 2012 through December 17, 2017. BOARD ACTION: Added the two urgency items to the agenda, finding that they arose after the 72 -hour agenda posting deadline and needed to be acted upon before the next scheduled meeting. Held closed session. Adopted the MOU between the District and MS /CG (4 -1; Williams, no). Principal Engineer Jarred Miyamoto -Mills made remarks regarding his approaching retirement, thanked the Board and staff, and described his achievements over his 32 years with the District. Mr. Paul Adler, a Lafayette resident, thanked the Collection System Operations (CSO) crew for their quick response to the sinkhole which occurred over the previous weekend on Mt. View Drive in Lafayette. Mr. E.J. Shalaby, General Manager of West County Wastewater District (WCWD), and Mr. Alfred Granzella, WCWD Board Secretary, presented resolutions of commendation to Members Hockett and Menesini. Mr. Stan Caldwell, Board Member of Mt. View Sanitary District, presented a resolution honoring Member Menesini. Ms. Gayle Larson, representing Assemblywoman Joan Buchanan, presented certificates to Members Hockett and Menesini. She thanked the outgoing Board Members for their service and congratulated Members -Elect Causey and Pilecki on their election. Mr. Don Gaube of Alamo Group, LLC, representing investors in Caffe Classico Foods in Concord, asked the Board to take action against Caffe Classico Foods' alleged illegal activity against the District. General Manager Ann Farrell stated that staff will consider Mr. Gaube's request. The item will be placed on a future Board meeting agenda for discussion. The following members of the public spoke in support of the proposed CoCo San Sustainable Farm: Andrew Duncan, New Leaf Ashley Baughman, New Leaf Rachel Lipman, New Leaf Michael Duncan, New Leaf Briar Lawson, New Leaf Jenisse Persaud, New Leaf Isaac Ramos, New Leaf Lorena Castillo, New Leaf December 6, 2012 Board Action Summary Page 3 Rona Zollinger, New Leaf and Contra Costa County Teacher of the Year Mr. Daniel Safran, resident of Pleasant Hill Larry Sly, Food Bank of Contra Costa and Solano Mr. Greg Enholm, Contra Costa Community College Trustee Elect Vicki Gordon, Contra Costa County Community College Trustee Elect Sarah Butler, Orinda School District Trustee Elect Bethalynn Black, Diablo Valley College and Contra Costa Resource Conservation District Board Member Cindy Gershen, owner of Sunrise Bistro in Walnut Creek, founder of Wellness City Challenge, and teacher of Food for a Healthy Community and Sustainable Tourism at Mount Diablo High School 3. CONSENT CALENDAR BOARD ACTION: Adopted the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) November 1, 2012 (Special); and 2) November 1, 2012 (Regular). b. Approve expenditures dated December 6, 2012. Reviewed by Budget and Finance Committee. C. Receive October 2012 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Approve the Comprehensive Annual Financial Report (CAFR) as of June 30, 2012 for submission to the Government Finance Officers Association. Reviewed by Budget and Finance Committee. e. Adopt Resolution 2012 -094 as required by the County of Contra Costa updating the names of those individuals, the General Manager and the Finance Manager, authorized on behalf of the District to participate in the State of California Local Agency Investment Fund (LAIF); and rescinding Resolution 77 -55 and Resolution 86 -079. Approve renewal of contract for labor and employment - related legal services with Hanson Bridgett LLP and principal counsel W. Daniel Clinton for the period beginning January 1, 2013 through December 31, 2014, with an option to renew the contract for an additional year through December 31, 2015. Approval recommended by the Ad Hoc Committee on Legal Services. g. Adopt Resolution of Application 2012 -095 requesting that Contra Costa Local Agency Formation Commission (LAFCO) initiate proceedings to amend the District's mutual Sphere of Influence (SOI) with Mt. View Sanitary District in one area of incorporated Martinez (District Reorganization 182), including the finding that the Sphere of Influence change proposed for each affected property within December 6, 2012 Board Action Summary Page 4 District Reorganization Area 182 -2 is exempt from California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15319. h. Adopt Resolution 2012 -096 authorizing the President of the Board of Directors and the Secretary of the District to execute a Stormwater Management Facilities Operations and Maintenance Agreement with the City of Walnut Creek related to the District's Collection System Operations (CSO) Facility located at 1250 Springbrook Road in Walnut Creek; and authorizing staff to record the Agreement with the Contra Costa County Recorder. Authorize extension of medical leave of absence without pay for Maintenance Crew Member II Shawn Bitle through June 17, 2013. Authorize extension of medical leave of absence without pay for Engineering Technician II Ann McGlibery through January 10, 2013. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 10 1597M 5. HUMAN RESOURCES BOARD ACTION: Adopted Items 5.b. -d. and g. as recommended. Tabled the remaining items pending review by the Human Resources Committee. Adopt the following Mid -Year Staffing Plan Adjustments: a. Delete a vacant Director of Administration position (M20, $12,233 - $15,452), vacant Director of Engineering position (M20, $12,233 - $15,452), vacant Director of Collection System Operations position (M20, $12,233 - $15,452), and vacant Director of Plant Operations position (M20, $12,233 - $15,452); adopt changes to job classification of Director of Operations; and add and authorize the filling of Director of Operations position (M20, $12,233 - $15,452). Approval recommended by Human Resources Committee. Continued from November 15, 2012. b. Adopt Resolution 2012 -097 appointing Curtis W. Swanson as Director of Operations (M20, $12,233 - $15,452), effective December 6, 2012. Approval recommended by Human Resources Committee. Continued from November 15, 2012. C. Establish the job classification of Regulatory Compliance Division Manager (M24, $11,087- $13,476), add a Regulatory Compliance Division Manager position, and authorize the filling of the position. Approval recommended by Human Resources Committee. Continued from November 15, 2012. d. Adopt changes to job classification of Assistant to the Secretary of the District and revise the salary range from Salary Grade S60 ($5,057- $6,115) to S62 December 6, 2012 Board Action Summary Page 5 ($5,304- $6,416). Approval recommended by Human Resources Committee. Continued from November 15, 2012. e. Delete a vacant Pumping Stations Supervisor position (S75, $7,232 - $8,754), and add and authorize the filling of two Pumping Stations Operator III positions (G70, $6,391 - $7,732). Approval recommended by Human Resources Committee. Continued from November 15, 2012. Delete a vacant Plant Operations Trainer position (S79, $7,948 - $9,609), abolish the job classification of Plant Operations Trainer, and add and authorize the filling of a Shift Supervisor position (S76, $7,402 - $8,963). Approval recommended by Human Resources Committee. Continued from November 15, 2012. g. Adopt changes to job classification of Maintenance Planner. Approval recommended by Human Resources Committee. Continued from November 15, 2012. h. Delete a vacant Information Systems Specialist position (G64, $5,539- $6,702), retitle the Network Coordinator job classification to "Systems Administrator," retitle the Network Technician job classification to "Technical Support Analyst," and add and authorize the filling of one System Administrator position (G70, $6,391 - $7,732). Approval recommended by Human Resources Committee. Delete a vacant Electrical Technician position (G69, $6,239 - $7,544), establish the job classification of Plant Operations Training Coordinator (G68, $6,089- $7,369), add a Plant Operations Training Coordinator position, authorize the filling of the position. Approval recommended by Human Resources Committee. 6. BIDS AND AWARDS a. Approve the following actions in connection with Seismic Improvements for the Headquarters Office Building (HOB), District Project 8226: 1) Award a construction contract in the amount of $2,807,151 to D. L. Falk Construction, Inc., the lowest responsive and responsible bidder; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements; 2) Authorize the General Manager to execute an amendment in the amount of $75,000 to an existing professional services agreement with KPFF Consulting Engineers for construction support, increasing the cost ceiling to $485,103; 3) Authorize the General Manager to execute an amendment in the amount of $30,000 to an existing professional services agreement with Calpo Hom & Dong Architects for construction support, increasing the cost ceiling to $92,860-1 December 6, 2012 Board Action Summary Page 6 4) Authorize the General Manager to execute an amendment in the additional amount of $130,000 to an existing professional services agreement with Xerox Corporation for additional services during staff relocation; 5) Authorize the General Manager to execute a technical services agreement with Kleinfelder in an amount not to exceed $100,000 for inspection services; 6) Authorize the General Manager to execute a technical services agreement with Harvest Technical Services, Inc. in an amount not to exceed $150,000 to supplement District staff inspections; 7) Authorize the General Manager to execute a lease agreement for additional office space with NUCP Fund I, LLC, c/o Thomas Properties, 3100 Oak Road, Suite 140 in Walnut Creek for relocation of certain office staff during construction; and 8) Approve a supplemental authorization of $1,000,000 for the General Improvements Program of the Capital Improvement Budget. BOARD ACTION: Found that the project is exempt from CEQA; awarded a construction contract to D. L. Falk Construction, Inc., authorized the General Manager to execute the contract documents subject to submittal requirements; authorized the General Manager to execute agreements as outlined above; and approved a supplemental authorization of $1,000,000 for the General Improvements Program of the Capital Improvement Budget (4 -1; Nejedly, no). 7. REPORTS a. General Manager 1) Announcements a) Recent Promotion of Tri Nguyen to Senior Chemist, effective November 13, 2012 b) Temporary Hiring Back of Retirees C) Public Bidding for Fire Protection System Improvements, District Project 7283 d) Public Bidding for Bay 5 Workroom Remodeling at 4737 Imhoff Place, District Project 8224A BOARD ACTION: Received the announcements. December 6, 2012 Board Action Summary Page 7 2) Wet Weather Report BOARD ACTION: Received the report. b. Counsel for the District None. C. Secretary of the District None. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Menesini Member Menesini thanked the District for its support of him and his fellow Board Members over his twenty years with the District. Member McGill • November 1, 2012 - Contra Costa County Mayors Conference hosted by the City of San Ramon, featuring Linda Best, President and Chief Executive Officer of Contra Costa Council, speaking on the topic of Contra Costa County — A Blueprint for Growth (expenses). • November 8, 2012 — League of California Cities, East Bay Division, LLC End -of -Year General Membership Meeting featuring speaker Lisa Vorderbrueggen of Bay Area News Group on 2012 Election Results (expenses). • December 3, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). • December 3 through December 6, 2012 — California Public Employers Labor Relations Association (CALPELRA) Annual Conference in Monterey (expenses). BOARD ACTION: Received the reports. December 6, 2012 Board Action Summary Page 8 2) Announcements Member McGill provided a written report covering Announcements. He noted that he would be absent for the December 20, 2012 meeting and may teleconference for a portion, if not all, of it. BOARD ACTION: Received the announcements. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 1►❑n 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member McGill requested that an item be placed on a future agenda for the Board to consider adopting Rosenberg's Rules of Order as its parliamentary procedure. 10. ADMINISTRATIVE MATTERS FOLLOWING NOVEMBER 6, 2012 CONSOLIDATED ELECTION a. Adopt Resolution 2012 -098 accepting the November 6, 2012 Consolidated Election Results. BOARD ACTION: Adopted a resolution accepting the results. b. Appoint President and President Pro Tem for one -year terms commencing January 1, 2013. BOARD ACTION: 1) Appointed President Nejedly as President for another one -year term commencing January 1, 2013 (4 -1; Nejedly, Abstain). 2) Appointed Member Williams as President Pro Tern for another one - year term commencing January 1, 2013 (4 -1; Williams, Abstain). C. Adopt Resolution 2012 -099 recognizing outgoing Board Member Barbara D. Hockett's for 20 years of service. BOARD ACTION: Member Hockett thanked staff for their efforts and expressed gratitude for the opportunity to serve. Adopted resolution and recognized Board Member Barbara D. Hockett. d. Administer Oath of Office to newly - elected Board Members Tad J. Pilecki, Paul H. Causey, and re- elected Board Member James A. Nejedly. December 6, 2012 Board Action Summary Page 9 BOARD ACTION: Board Members Paul H. Causey, James A. Nejedly, and Tad J. Pilecki took the Oath of Office, administered by the Secretary of the District. 11. ADJOURNMENT — at 4:10 p.m., followed by Reception in the Multi Purpose Room to welcome Board Members Paul H. Causey, James A. Nejedly, and Tad J. Pilecki.