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HomeMy WebLinkAboutBOARD MINUTES 11-01-12MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON NOVEMBER 1, 2012 The Board of Directors of the Central Contra Costa Sanitary District convened in a regular meeting in the Board Room, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on Thursday, November 1, 2012. President Nejedly called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Hockett, McGill, Menesini, Williams, Nejedly ABSENT: Members: None a. PLEDGE OF ALLEGIANCE TO THE FLAG The Board and staff joined in the Pledge of Allegiance. b. INTRODUCTIONS None. The Board welcomed the following new employees: Andrew Perales and Timothy Francis, Instrument Technicians in the Plant Operations Department; Amal Lyon, Accountant, and Nicole Marshall, Accounting Technician I, in the Administration Department. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Receive Walnut Creek Action for Beauty Council 2012 Community Awards for Collection System Operations (CSO) Building in Walnut Creek: Sustainable Design Award and People's Choice Award. Mr. Terrence Camp, Landscape Architect from the Walnut Creek Action for Beauty Council, thanked the Board for the opportunity to recognize the District for its CSO Building. He applauded the Board for its selection of the design firm and the building for its ease and practicality of maintenance, intelligent site planning, and gold certification in Leadership in Energy and Environmental Design (LEED). He added that voters on the website for Walnut Creek Magazine gave the building the People's Book 62 — Page 64 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of November 1, 2012 Choice Award, which showed that not only was it well designed but also appreciated in the Walnut Creek community. 4. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: October 4, 2012 and October 15, 2012. b. Approve expenditures dated November 1, 2012. Reviewed by Budget and Finance Committee. C. Receive September 2012 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Adopt Memorandum of Understanding (MOU) between the District and the Management Group effective April 18, 2012 through December 17, 2017. e. Adopt Resolution 2012 -083 appointing Andrew Antkowiak as Capital Projects Division Manager, Pay Range M -24 ($11,087 - $13,476), effective November 1, 2012. Reviewed by Human Resources Committee. Rescind public hearing previously set for November 1, 2012 at 2:00 p.m. to consider amending District Code Chapter 2.20 and amending and adopting the District's Conflict of Interest Code, and set November 15, 2012 at 2:00 p.m. as the new date and time for said public hearing. g. Adopt Resolution 2012 -084 regarding water, ecosystem health and other issues related to the San Francisco Bay and the Sacramento -San Joaquin River Delta ( "Bay- Delta "), as requested by the Contra Costa County Board of Supervisors in conjunction with establishing a "Contra Costa County Stakeholders Coalition" to articulate and advocate areas of mutual interests on Bay -Delta issues. It was moved by Member Hockett and seconded by Member McGill to adopt the Consent Calendar as recommended. Motion passed by unanimous vote of the Board. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. 6. REPORTS a. GENERAL MANAGER 1) Update on Emergency Management Program. Book 62 — Page 65 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of November 1, 2012 Safety and Risk Management Administrator Shari Deutsch presented an update on recent improvements to the District's Emergency Management Program. She reported that the District has complied with all federal and state requirements, with staff having taken all required classes, an Emergency Operations Plan updated for Standardized Emergency Management System (SEMS) and National Incident Management System (NIMS) Compliance, and a Local Hazard Mitigation Plan approved by the District Board, Federal Emergency Management Agency (FEMA), and California Emergency Management Agency (Cal EMA). To enhance readiness, an Emergency Management Team was created to assist with implementing other projects, and staff has conducted Field and Treatment Plant Damage Assessment Team Exercises. To increase coordination with other agencies, staff serves on the Operational Area Council and has taken advantage of grant- funded training through the Urban Area Security Initiative. Staff also ensures that supplies are current and complete, will outfit the backup Emergency Operations Center at the CSO Walnut Creek campus, and acquire other items as needed. Member McGill emphasized that, once the County has switched to 800 mHz radios, the District needs to have the proper equipment to be able to communicate with them. 2) Announcements The following written announcements were included with the agenda packet: a) Retirement of Ba Than, Plant Operations Division Manager, on October 26, 2012 after 25 years of service, and promotion of Carolyn Knight to Engineering Support Supervisor in the Capital Projects Division, effective October 25, 2012 b) District Staff to Travel Out of State.to Evaluate Nutrient Removal Processes The following additional announcements were distributed at the meeting: c) Pacific Gas & Electric Company (PG &E) Scheduled Outage on October 27, 2012 d) Update on District Staff Travel Out of State to Evaluate Nutrient Removal Processes b. COUNSEL FOR THE DISTRICT None. C. SECRETARY OF THE DISTRICT Book 62 — Page 66 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of November 1, 2012 Secretary of the District Elaine Boehme announced the meeting of the Budget and Finance Committee scheduled for November 5, 2012. d. BOARD MEMBERS 1) Board Member reports on recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses; future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses Member Menesini Member Menesini thanked the Board and staff who were involved in the reception held in recognition of his retirement on October 18, 2012. Member Hockett Member Hockett and Member Williams reported on the October 30, 2012 Human Resources Committee meeting and summarized the Action Summary. The Board received the report without comment. Member McGill Member McGill and President Nejedly reported on the October 29, 2012 Budget and Finance Committee meeting and summarized the Action Summary. Member McGill noted that Contra Costa County Employees' Retirement Association (CCCERA)'s system makes it difficult for the Board to do the right thing, when it can only base its decisions on predictions. He stated his intent to suggest the Board reconsider whether the District should be in CCCERA. The Board received the report without comment. 2) Announcements Member McGill provided a written report covering Announcements. He also announced his re- election to the California Association of Local Agency Formation Commissions (CALAFCO) Board of Directors. 7. ADMINISTRATIVE a. ADOPT RESOLUTION 2012 -085 ESTABLISHING THE CENTRAL CONTRA COSTA SANITARY DISTRICT REPLACEMENT BENEFITS PLAN. At its October 30, 2012 meeting, the Human Resources Committee reviewed this matter and recommended that the Board adopt the resolution. Book 62 — Page 67 None. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of November 1, 2012 General Manager Ann Farrell stated that one of the District's retirees will exceed his benefit limit specified in Section 415 of the Internal Revenue Code, effective in November 2012. Therefore, CCCERA will not be able to issue his November check. An Assembly Bill, passed in 2003 and codified by California Government Code, requires that counties and special districts provide a program to replace the benefits limited by Section 415. As such, the establishment of this program is not elective. Through this program, benefits would be paid by the District to the individual and reimbursed by CCCERA. It was moved by Member Williams and seconded by Member Menesini to adopt Resolution 2012 -085 establishing the Central Contra Costa Sanitary District Replacement Benefits Plan. Motion passed by unanimous vote of the Board. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Williams requested information, in July 2013, after the District's next open enrollment period, on the effect of the increased medical waiver on District medical premiums. Effective with the Board's adoption of the MOU with the Management Group, managers with dual health insurance coverage may withdraw from the District's health insurance plan and receive a District contribution to deferred compensation in the amount of $400 per month (formerly $200) in lieu of enrollment in the medical plan. 9. CLOSED SESSION The Board recessed at 2:38 p.m. to reconvene in closed session in the Caucus Room. a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager Ann Farrell • Director of Collection System Operations Curtis Swanson • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group Book 62 — Page 68 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of November 1, 2012 The Board recessed at 4:05 p.m. to reconvene in the Board Room in open session. None. 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT There being no further business to come before the Board, President Nejedly adjourned the meeting at 4:10 p.m. Ll:z!� G Ja s A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CIVIC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California Book 62 — Page 69