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HomeMy WebLinkAbout05.a. Delete several vacant Director positions; and adopt changes to job classification, add and authorize filling of Director of Operations positionCentral Contra Costa Sanitary District ' BOARD OF DIRECTORS 5-a. POSITION PAPER Board Meeting Date: December 6, 2012 Subject: DELETE A VACANT DIRECTOR OF ADMINISTRATION POSITION (M20, $12,233 - $15,452) VACANT DIRECTOR OF ENGINEERING POSITION (M20,$12,233-$15,452), VACANT DIRECTOR OF COLLECTION SYSTEM OPERATIONS POSITION (M20, $12,233 - $15,452), AND VACANT DIRECTOR OF PLANT OPERATIONS POSITION (M20, $12,233 - $15,452) AND REVISE THE JOB CLASSIFICATION OF DIRECTOR OF OPERATIONS AND ADD AND AUTHORIZE THE FILLING OF A DIRECTOR OF OPERATIONS POSITION (M20,$12,233-$15,452). Submitted By Initiating Dept. /Div.: Ann Farrell, General Manager REVIEWED AND RECOMMENDED FOR BOARD ACTION: T. O'Malley Ann E. Farrell General Manager ISSUE: Board of Directors' approval is required for the deletion, addition, and the filling of positions as well as the revision of job classifications. RECOMMENDATION: Delete a vacant Director of Administration position (M20, $12,233 - $15,452), vacant Director of Engineering position (M20, $12,233 - $15,452), Director of Collection System Operations position (M20, $12,233 - $15,452), vacant Director of Plant Operations position (M20, $12,233 - $15,452) and revise the Director of Operations job classification and add and authorize the filling of a Director of Operations position (M20, $12,233 - $15,452). FINANCIAL IMPACTS: Upon approval, this action, along with the addition of several Division Manager positions as a result of the District wide reorganization, will result in a cost savings of $134,447 which takes into account salary, benefits, and pension costs at the maximum step of the salary ranges. ALTERNATIVES /CONSIDERATIONS: Do not delete, add, and authorize the filling of the positions. If this action is not approved, Staff will be unable to implement the more effective organizational structure as proposed. BACKGROUND: The reorganization of the District's management structure has already begun with the previous Board approval of the addition of several Division Manager positions and this action is now needed in order to complete the reorganizational changes as were proposed by the General Manager during the September 14, 2012 Human Resources Committee. POSITION PAPER Board Meeting Date: December 6, 2012 subject: DELETE A VACANT DIRECTOR OF ADMINISTRATION POSITION (M20, $12,233 - $15,452) VACANT DIRECTOR OF ENGINEERING POSITION (M20, $12,233 - $15,452), VACANT DIRECTOR OF COLLECTION SYSTEM OPERATIONS POSITION (M20, $12,233 - $15,452), AND VACANT DIRECTOR OF PLANT OPERATIONS POSITION (M20, $12,233 - $15,452) AND REVISE THE JOB CLASSIFICATION OF DIRECTOR OF OPERATIONS AND ADD AND AUTHORIZE THE FILLING OF A DIRECTOR OF OPERATIONS POSITION (M20, $12,233- $15,452). The management structure effective March 2012 had four Directors and seven Division Managers for a total of eleven Managers, not including the Secretary of the District or District Counsel. Staff is proposing that we return to a previous organizational model with two managers in the Plant and one in Collection Systems all reporting to the Director of Operations. This proposed structure has ten Managers plus a Director of Operations. The proposed structure flattens the organization and results in a cost savings and is a more effective organizational model than previously utilized by the District. The Director of Operations will be responsible for assisting the General Manager with the training and mentoring of the new Management team and to back up the General Manager as needed until the new Management team becomes more seasoned. Revisions to the Director of Operations classification were necessary in order to accurately reflect the changes to the duties as dictated by this reorganization. This action was recommended for approval by the Human Resources Committee at its October 30, 2012 meeting. It was held over from the Board meeting on November 15, 2012 to allow Board Member McGill to participate in the vote. RECOMMENDED BOARD ACTION: Delete a vacant Director of Administration position (M20, $12,233 - $15,452), vacant Director of Engineering position (M20, $12,233 - $15,452), Director of Collection System Operations position (M20, $12,233- $15,452), vacant Director of Plant Operations position (M20, $12,233 - $15,452) and revise the Director of Operations job classification and add and authorize the filling of a Director of Operations position (M20, $12,233 - $15,452). CENTRAL CONTRA COSTA SANITARY DISTRICT Effective: 12/6/129 Range: M -20 Respirator Class: 3 DIRECTOR OF OPERATIONS DEFINITION Plan, organize, direct, and review "^apage +ho the Operations Department of the District, which includes the Plant Operations Division and Collection System Operations Division DnGlUdiRg the operation andmaintenanGe ef the Water Pollution and assist the General Manager in the overall formulation and administration of District programs and activities. SUPERVISION RECEIVED AND EXERCISED Receive general direction from the General Manager. Exercise direct and general supervision over division heads, professional, and technical personnel within the Operations Department. EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following: Manage the Operations Department of the District, making independent decisions as necessary in the management of the department. Attend administrative /management meetings reporting on department activities, making personnel recommendations, taking an active part in the establishment of District policies, standards, and procedures and assist in long -range planning. Manage departmental staffing matters, including evaluations, promotions, selections, transfers, and disciplinary actions; demonstrate a commitment to recruit, hire, and retain a diverse workforce. Hold departmental staff meetings, delegating responsibilities and authorities to various personnel and divisions of the department. Coordinate work with other departments; promote teamwork and consensus building. Administer the fiscal affairs of the department, including preparation of annual budget and control of expenditures. CENTRAL CONTRA COSTA SANITARY DISTRICT Director of Operations (Continued) Review and critique designs, plans, and specifications. Review department- related correspondence and prepare responses. Confer with the public and representatives of other agencies; maintain positive community relations. Represent the District at public and professional meetings and conferences in regard to present and future projects. Prepare reports and position papers and submit appropriate materials to administration and /or the Board of Directors for necessary action. .... Research and implement the use of technological developments as they relate to the Operations Department. Arrange for NU.E^ services as required; arruRge for the services of consultants and oversee their work. Coordinate and direct all investigation, studies, research, analyses, programs, projects, operations, and maintenance assigned to or being a responsibility of the department. Responsible for maintaining an effective safety program. Responsible for maintaining efflueRt standards within state regulations. Act on behalf of the General Manager as required. Perform related duties as required. MINIMUM QUALIFICATIONS Knowledge of: Principles and techniques of organization, management, personnel administration, budgeting, cost control, and staff development including and 2 CENTRAL CONTRA COSTA SANITARY DISTRICT Director of Operations (Continued) understanding the importance of authority, responsibility, accountability, motivation, and delegation. Engineering principles, methods, and practices as applied to: the design, construction and operation of wastewater collection, treatment, and disposal systems and facilities; the operation of a wide variety of wastewater treatment processes; and facilities. Materials, procedures, and equipment used in the construction, operations, and maintenance of wastewater collection, treatment, and disposal facilities. Principles of project management and construction administration. Principles, methods, and techniques of implementing comprehensive maintenance programs. Principles of financial management, budget, and cost control. Principles of operation and maintenance of equipment and instruments common to a modern wastewater treatment /reclamation facility. Principles, practices, and methods of problem identification and data analyzing techniques including critical path scheduling techniques. Principles and practices of industrial safety regulations and guidelines. Local, regional, state and federal collection system and wastewater treatment related programs. Ability to: On a continuous basis analyze legal requirements, operational data, budgets and user reports, identify key issues, interpret detailed reports and contracts, know projects, observe work practices and methods, problem solve interpersonal and technical problems, remember facts on operations and budget, understand technical manuals and complex issues, and explain presentations. Sit at desk and in meetings for long periods of time on a continuous basis. Intermittently twist to reach equipment surrounding desk, walk and climb stairs to tour plant, perform simple grasping and fine manipulation; use telephone, write 3 CENTRAL CONTRA COSTA SANITARY DISTRICT Director of Operations (Continued) or use keyboard to communicate through written means; and lift or carry weight of 10 pounds or less. Plan, organize, direct, and manage the work activities of a large and diversified group of professional, technical, non - technical and maintenance employees. Prepare correspondence and technical reports, which are complete, clear, and concise. Prepare budgets and control expenditures. Perceive and analyze problems correctly and take effective action. Make effective and professional presentations to the Board of Directors, regulatory officials, members of the public, and other groups as required. Establish and maintain cooperative working relationships in the department with other departments and divisions of the District and with persons and organizations dealing with the District. Experience and Education: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience At least Tten years of increasingly responsible prefessiGR l r,r„Goss operations management experience, six years of which were in a management position within a wastewater treatment plant or similar process industry. Education Equivalent to a bachelor's degree from an accredited college or university with major work in civil, chemical, or mechanical engineering. A master's degree in engineering or business administration is desirable. nses and Certificates: Possession of a valid California Driver's License. Possession of a valid Certificate of Registration as a professional engineer issued by the State of California in the area of civil, chemical, or mechanical 0 CENTRAL CONTRA COSTA SANITARY DISTRICT Director of Operations (Continued) engineering is desirable.