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HomeMy WebLinkAbout00. AGENDA 12-06-12Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday December 6, 2012 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS JAMES A. NEJEDL Y President DAVID R. WILLIAMS President Pro Tem BARBARA D. HOCKET"T MICHAEL R. McGILL MARIO M. MENESINI PHONE: (925) 228 -9500 FAX- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper December 6, 2012 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions • Environmental Services Division Manager Danea Gemmell Staff Recommendation: Welcome new employee. President Nejedly will present the District pin. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) November 1, 2012 (Special); and 2) November 1, 2012 (Regular). b. Approve expenditures dated December 6, 2012. Reviewed by Budget and Finance Committee. C. Receive October 2012 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Approve the Comprehensive Annual Financial Report (CAFR) as of June 30, 2012 for submission to the Government Finance Officers Association. Reviewed by Budget and Finance Committee. e. Adopt Resolution 2012 -094 as required by the County of Contra Costa updating the names of those individuals, the General Manager and the Finance Manager, authorized on behalf of the District to participate in the State of California Local Agency Investment Fund (LAIF); and rescinding Resolution 77 -55 and Resolution 86 -079. Approve renewal of contract for labor and employment - related legal services with Hanson Bridgett LLP and principal counsel W. Daniel Clinton for the period beginning January 1, 2013 through December 31, 2014, with an option to renew the contract for an additional year through December 31, 2015. Approval recommended by the Ad Hoc Committee on Legal Services. g. Adopt Resolution of Application 2012 -095 requesting that Contra Costa Local Agency Formation Commission (LAFCO) initiate proceedings to amend the District's mutual Sphere of Influence (SOI) with Mt. View Sanitary District in December 6, 2012 Board Agenda Page 3 one area of incorporated Martinez (District Reorganization 182), including the finding that the Sphere of Influence change proposed for each affected property within District Reorganization Area 182 -2 is exempt from California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15319. h. Adopt Resolution 2012 -096 authorizing the President of the Board of Directors and the Secretary of the District to execute a Stormwater Management Facilities Operations and Maintenance Agreement with the City of Walnut Creek related to the District's Collection System Operations (CSO) Facility located at 1250 Springbrook Road in Walnut Creek; and authorizing staff to record the Agreement with the Contra Costa County Recorder. Authorize extension of medical leave of absence without pay for Maintenance Crew Member II Shawn Bitle through June 17, 2013. Authorize extension of medical leave of absence without pay for Engineering Technician 11 Ann McGlibery through January 10, 2013. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. HUMAN RESOURCES Adopt the following Mid -Year Staffing Plan Adjustments: (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt the following Items a. through L as recommended. a. Delete a vacant Director of Administration position (M20, $12,233 - $15,452), vacant Director of Engineering position (M20, $12,233 - $15,452), vacant Director of Collection System Operations position (M20, $12,233 - $15,452), and vacant Director of Plant Operations position (M20, $12,233 - $15,452); adopt changes to job classification of Director of Operations; and add and authorize the filling of Director of Operations position (M20, $12,233- $15,452). Approval recommended by Human Resources Committee. Continued from November 15, 2012. b. Adopt Resolution 2012 -097 appointing Curtis W. Swanson as Director of Operations (M20, $12,233 - $15,452), effective December 6, 2012. Approval recommended by Human Resources Committee. Continued from November 15, 2012. C. Establish the job classification of Regulatory Compliance Division Manager (M24, $11,087- $13,476), add a Regulatory Compliance Division Manager position, and authorize the filling of the position. Approval recommended by Human Resources Committee. Continued from November 15, 2012. December 6, 2012 Board Agenda Page 4 d. Adopt changes to job classification of Assistant to the Secretary of the District and revise the salary range from Salary Grade S60 ($5,057- $6,115) to S62 ($5,304 - $6,416). Approval recommended by Human Resources Committee. Continued from November 15, 2012. e. Delete a vacant Pumping Stations Supervisor position (S75, $7,232 - $8,754), and add and authorize the filling of two Pumping Stations Operator III positions (G70, $6,391 - $7,732). Approval recommended by Human Resources Committee. Continued from November 15, 2012. Delete a vacant Plant Operations Trainer position (S79, $7,948 - $9,609), abolish the job classification of Plant Operations Trainer, and add and authorize the filling of a Shift Supervisor position (S76, $7,402 - $8,963). Approval recommended by Human Resources Committee. Continued from November 15, 2012. g. Adopt changes to job classification of Maintenance Planner. Approval recommended by Human Resources Committee. Continued from November 15, 2012. h. Delete a vacant Information Systems Specialist position (G64, $5,539- $6,702), retitle the Network Coordinator job classification to "Systems Administrator," retitle the Network Technician job classification to "Technical Support Analyst," and add and authorize the filling of one System Administrator position (G70, $6,391- $7,732). Approval recommended by Human Resources Committee. Delete a vacant Electrical Technician position (G69, $6,239 - $7,544), establish the job classification of Plant Operations Training Coordinator (G68, $6,089- $7,369), add a Plant Operations Training Coordinator position, authorize the filling of the position. Approval recommended by Human Resources Committee. 6. BIDS AND AWARDS a. Approve the following actions in connection with Seismic Improvements for the Headquarters Office Building (HOB), District Project 8226: (No presentation is planned, staff will be available to answer questions.) 1) Award a construction contract in the amount of $2,807,151 to D. L. Falk Construction, Inc., the lowest responsive and responsible bidder; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements; 2) Authorize the General Manager to execute an amendment in the amount of $75,000 to an existing professional services agreement with December 6, 2012 Board Agenda Page 5 KPFF Consulting Engineers for construction support, increasing the cost ceiling to $485,103; 3) Authorize the General Manager to execute an amendment in the amount of $30,000 to an existing professional services agreement with Calpo Horn & Dong Architects for construction support, increasing the cost ceiling to $92,860; 4) Authorize the General Manager to execute an amendment in the additional amount of $130,000 to an existing professional services agreement with Xerox Corporation for additional services during staff relocation; 5) Authorize the General Manager to execute a technical services agreement with Kleinfelder in an amount not to exceed $100,000 for inspection services; 6) Authorize the General Manager to execute a technical services agreement with Harvest Technical Services, Inc. in .an amount not to exceed $150,000 to supplement District staff inspections; 7) Authorize the General Manager to execute a lease agreement for additional office space with NUCP Fund I, LLC, c/o Thomas Properties, 3100 Oak Road, Suite 140 in Walnut Creek for relocation of certain office staff during construction; and 8) Approve a supplemental authorization of $1,000,000 for the General Improvements Program of the Capital Improvement Budget. Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to D. L. Falk Construction, Inc., authorize the General Manager to execute the contract documents subject to submittal requirements; authorize the General Manager to execute agreements as outlined above; and approve a supplemental authorization of $1,000,000 for the General Improvements Program of the Capital Improvement Budget. 7. REPORTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District December 6, 2012 Board Agenda Page 6 C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett Member Menesini Member Williams Member McGill • November 1, 2012 - Contra Costa County Mayors Conference hosted by the City of San Ramon, featuring Linda Best, President and Chief Executive Officer of Contra Costa Council, speaking on the topic of Contra Costa County — A Blueprint for Growth (expenses). • November 8, 2012 — League of California Cities, East Bay Division, LLC End -of -Year General Membership Meeting featuring speaker Lisa Vorderbrueggen of Bay Area News Group on 2012 Election Results (expenses). • December 3, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). • December 3 through December 6, 2012 — California Public Employers Labor Relations Association (CALPELRA) Annual Conference in Monterey (expenses). President Nejedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 8. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 9. SUGGESTIONS FOR FUTURE AGENDA ITEMS December 6, 2012 Board Agenda Page 7 10. ADMINISTRATIVE MATTERS FOLLOWING NOVEMBER 6 2012 CONSOLIDATED ELECTION a. Adopt Resolution 2012 -098 accepting the November 6, 2012 Consolidated Election Results. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt a resolution accepting the results. b. Appoint President and President Pro Tern for one -year terms commencing January 1, 2013. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): 1) Appoint a President for a one -year term commencing January 1, 2013. 2) Appoint a President Pro Tern for a one -year term commencing January 1, 2013. C. Adopt Resolution 2012 -099 recognizing outgoing Board Member Barbara D. Hockett's for 20 years of service. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt resolution. Board Members may recognize Board Member Barbara D. Hockett. d. Administer Oath of Office to newly - elected Board Members Tad J. Pilecki, Paul H. Causey, and re- elected Board Member James A. Nejedly. Staff Recommendation: Board Members Paul H. Causey, James A. Nejedly, and Tad J. Pilecki will take the Oath of Office, administered by the Secretary of the District. 11. ADJOURNMENT followed by Reception in the Multi Purpose Room to welcome Board Members Paul H. Causey, James A. Nejedly, and Tad J. Pilecki. December 6, 2012 Board Agenda Page 8 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION DECEMBER 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room December 3 McGill, Nejedly 3:00 p.m. December 3 -6 California Public Employers Labor Relations Monterey Association (CALPELRA) Annual Conference McGill Thursday Board Meeting Board Room December 6 Board of Directors 2:00 p.m. Tuesday Capital Projects Committee Meeting Second Floor Conference Room December 11 McGill, Causey (Alternate) 3:00 p.m. Thursday Special Board Meeting (Ethics Training) Board Room December 13 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room December 17 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room December 20 Board of Directors 2:00 p.m. JANUARY 2013 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room January 7 McGill, Nejedly 3:00 p.m. Thursday Special Board Meeting Board Room January 10 Board of Directors 2:00 p.m. Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room January 22 3:00 p.m. Thursday Special Board Meeting Board Room January 24 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 11130112