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HomeMy WebLinkAboutBUDGET AND FINANCE ACTION SUMMARY 11-13-12Central Contra Costa Sanitary District SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET AND FINANCE COMMITTEE ACTION SUMMARY Chair Nejedly Member Hockett (Alternate) Tuesday, November 13, 2012 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: JAMES A NEJEDLY President DAVID R. WILLIAMS President Pro Tent BARBARA D. HOCKETT MICHAEL R AICGILL MARIO AL AIENESINI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 tiv. viv.centralsan.org PRESENT: Barbara Hockett (Alternate for Mike McGill), Jim Nejedly, Ann Farrell, Earlene Miller and Jarred Miyamoto -Mills (for Items 6. and 7.), Thea Vassallo 1. Call Meeting to Order Chair Nejedly called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Old Business a. Review staff's response to the Committee's request for additional information regarding Expenditures reviewed at previous meeting • Check #192304, dated 10/18/12 for Hoover's Commercial Services COMMITTEE ACTION: Reviewed staff's response. Chair Nejedly directed staff to follow up with Purchasing to inquire about the possibility of getting a better price for the types of purchases made at Hoover's Commercial Services. Budget and Finance Committee November 13, 2012 Page 2 4. Risk Management a. Review Loss Control Report and discuss outstanding claims COMMITTEE ACTION: Reviewed the report and discussed outstanding claims. 5. Expenditures a. Review Expenditures (Item 3.b. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. Chair Nejedly asked that staff provide more information on check #192499, paid to Peterson Power Systems for $399.40. 6. Update on installment payment of capacity fees COMMITTEE ACTION: Received the update. *7. Review Position Paper authorizing the General Manager to execute a promissory note for installment payment of capacity fees for Flex Personal Training and Pilates, 588 San Ramon Valley Boulevard in Danville (Item 7.c. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board authorization. 8. Review Third Quarter 2012 Public Agency Retirement Services (PARS) Governmental Accounting Standards Board (GASB) 45 Statement COMMITTEE ACTION: Reviewed the statement. Chair Nejedly directed staff to have Andrew Brown of Highmark Capital Investment review the Fieldman & Rolapp, Inc. Pension Obiligation Bond (POB) report. It was also suggested that the OPEB Trust investments be reviewed by investment counsel Jon Chambers with Schultz, Collins, Lawson, and Chambers. 9. Reports and Announcements General Manager Ann Farrell announced a new claim being investigated, which was filed by a Ms. Tannaz Heaney, who claims to have tripped on a manhole cover in Walnut Creek. The claim will be listed on the next meeting's Loss Control Report. 10. Suggestions for future agenda items Budget and Finance Committee November 13, 2012 Page 3 None. 11. Adjournment — at 3:30 p.m. * Attachment Flex Personal Training & Pilates Capacity Fee Earlene Millier Engineering Assistant III November 13, 2012 Central Contra Costa Sanitary District Proposed Installment Payment Plan • Business owner proposes payments of around $340.00 per month on a capacity fee of $18,000. • 6% interest • Five year term • Unsecured loan • Extra administrative work of dealing with monthly payments, possible default. ME z lyo11em) Staff Recommendation • Authorize the General Manager to execute a promissory note for Flex Personal Training & Pilates. • Staff will work with business owner to finalize terms of the agreement. • Staff reports to Budget & Finance Committee twice a year on status of outstanding installment payment agreements. Questions...?