HomeMy WebLinkAboutBUDGET AND FINANCE AGENDA 11-13-12Jl Central Contra Costa Sanitary District
Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553 -4392
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
BUDGET AND FINANCE COMMITTEE
Member Nejedly
Member Hockett (Alternate)
Tuesday, November 13, 2012
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
INFORMATION FOR THE PUBLIC
ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA
BOARD OF DIRECTORS:
JAMES A NEJEDLY
President
DAVID R. WILLIAMS
President Pro Tern
BARBARA D. HOCKETT
MICHAEL R MCGILL
MARIO M. MENESINI
PHONE: (925) 228 -9500
FAX: (925) 676 -7211
www.centralsan.org
Anyone wishing to address the Committee on an item listed on the agenda will be heard when the
Committee Chair calls for comments from the audience. The Chair may specify the number of minutes
each person will be permitted to speak based on the number of persons wishing to speak and the time
available. After the public has commented, the item is closed to further public comment and brought to the
Committee for discussion. There is no further comment permitted from the audience unless invited by the
Committee.
ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Committee is prohibited from discussing items not calendared on the
agenda. You may address the Committee on any items not listed on the agenda, and which are within their
jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be
referred to staff for action or calendared on a future agenda.
AGENDA REPORTS
Supporting materials on Committee agenda items are available for public review at the Reception Desk,
5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours
of the meeting to a majority of the Committee are also available for public inspection at the Reception
Desk. During the meeting, information and supporting materials are available in the Conference Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone.
including those with disabilities. If you are disabled and require special accommodations to participate,
please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
Budget and Finance Committee
November 13, 2012
Page 2
1. Call Meeting to Order
2. Public Comments
3. Old Business
*a. Review staff's response to the Committee's request for additional
information regarding Expenditures reviewed at previous meeting
• Check #192304, dated 10/18/12 for Hoover's Commercial Services
Staff Recommendation: Review staff's response.
4. Risk Management
*a. Review Loss Control Report and discuss outstanding claims
Staff Recommendation: Review the report, discuss outstanding
claims and provide direction if needed.
5. Expenditures
a. Review Expenditures (Item 3.b. in Board Binder)
Staff Recommendation: Review and recommend Board approval.
*6. Update on installment payment of capacity fees
Staff Recommendation: Receive the update and provide input to staff if
needed.
7. Review Position Paper authorizing the General Manager to execute a promissory
note for installment payment of capacity fees for Flex Personal Training and
Pilates, 588 San Ramon Valley Boulevard in Danville (Item 7.c. in Board Binder)
Staff Recommendation: Review and recommend Board authorization.
*8. Review Third Quarter 2012 Public Agency Retirement Services (PARS)
Governmental Accounting Standards Board (GASB) 45 Statement
Staff Recommendation: Review the statement.
9. Reports and Announcements
Budget and Finance Committee
November 13, 2012
Page 3
10. Suggestions for future agenda items
11. Adjournment
* Attachment
1.0k.
Central Contra Costa Sanitary District
November 13, 2012
TO: BUDGET AND FINANCE COMMITTEE
FROM: THEA VASSALLO, FINANCE MANAGER
VIA: ANN FARRELL, GENERAL MANAGER $ �
SUBJECT: EXPENDITURE FOLLOW -UP
At the October 29, 2012 Budget and Finance Committee meeting, staff was asked to
provide additional information on the following:
Check# Date Amount Vendor
192304 10/18/12 $3,331.54 Hoover's Commercial Services
Per Pam McMillan, Purchasing Senior Buyer, the District purchased two height
adjustable bases that were installed on existing work surfaces in Human Resources.
There was an ergonomic evaluation done by an outside consultant, resulting in the
recommendation that Judy Rivers, Human Resources Assistant, have two height
adjustable work surfaces. Invoice included freight, inspection and delivery, installation,
and cutting of the corner work surface so that the bases would fit the work space. A
copy of the Hoover's Commercial Services invoice is attached for your convenience and
review.
A
hooversUnteriors
COMMERCIAL DESIGN
5159 Commercial Circle Unit C Concord, CA 94520
Tel. 925.687.5454 Fax. 925.771.1579
Bill To
CCCSD
Attn: Accounts Payable
5019 Imhoff Place
Martinez, CA 94553
Ship To
CCCSD
Attn: Pam McMillan
5019 Imhoff Place
Martinez, CA 94553
Invoice
Date
Invoice #
10/15/2012
4544
P.O. Number
Terms
Rep
Ship Date
Project
039818
Net 30
10/15/2012
2971
Quantity
Description
Price Each
Amount
1
(2) Workrite Electrical Base Only, please see
2,469.35
2,469.35T
attached worksheet for price and product
breakdown.
1
Delivery and Handling (Taxable)
55.00
55.00T
1
Freight Taxable
190.00
190.00T
1
Assembly Labor (Taxable)
294.00
294.00T
1
Cut charge
75.00
75.00
Sales Tax CENTRAL CONTRA C
A 8.25%
248.19
ACCOUNT NUMBER
c,o 0
TOTAL
INVOICE ACCURACY JK D by
APPR
y
Thank you for your business. /
$3,331.54
www.hooversinteriors.com Please remit to: Hoover's Commercial Services, Inc.
5159 Commercial Circle, Unit C
Concord, CA 94520 -8582
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Central Contra Costa Sanitary District
November 13, 2012
TO: BUDGET AND FINANCE COMMITTEE
VIA: ANN FARRELL, GENERAL MANAGER �� y
JARRED MIYAMOTO- MILLS, PROVISIONAL ENVIRONMENTAL
SERVICES DIVISION MANAGER
THOMAS BRIGHTBILL, SENIOR ENGINEER
FROM: EARLENE MILLIER, ENGINEERING ASSISTANT III
SUBJECT: UPDATE ON INSTALLMENT PAYMENT OF CAPACITY FEES
Staff provides a periodic update to the Budget and Finance Committee on installment
payment arrangements for capacity fees. This memo provides the updated status for
each installment payment agreement:
Senro Sushi, San Ramon (Commercial) — Connection fees were approximately
$31,800. The business owners proposed a two year agreement for paying the fees.
Because the amount was substantial, staff asked for Board authorization to execute an
agreement, and the Board authorized the agreement in March, 2011. The business
owners made a substantial down payment and signed an installment payment
agreement to make monthly payments for two years. The owners have been making
timely payments of $1,200 per month.
19 Cobblestone Court, San Ramon (Residential) — When the City of San Ramon
requested comments on a variance application for the second living unit on this
property, staff discovered that the capacity fees had not been paid when the property
was connected to the sanitary sewer. The property owner agreed to an installment
payment plan and has made timely payments. The amount due was fully paid off in
June, 2012.
Pizza My Way, Pleasant Hill (Commercial) — Capacity fees totaling $14,985.25 were
due for a change in use of the location from yogurt shop to pizza restaurant. The
business owner requested, and the Board approved, an installment payment agreement
under which the business owner would pay the capacity fees and interest in five annual
installments. The first installment payment was made in September 2012.
Staff continues to monitor receipt of payments on the above agreements closely and will
report to the Budget and Finance Committee again in May 2013.
EM:sdh
N:\ ENVRSEC \Admin\Millier \Memos\2012 \Memo to Board - Update on Promissory Notes - November 2012.doc
HIGHMARK R
CAPITAL MANAGEMENT
Vision. Discipline. Results:"
Central Contra Costa Sanitary District
Third Quarter 2012
Presented by
Andrew Brown, CFA
IHIGHMARK°
CAPITAL MANAGEMENT
2
CCCSD
Asset Allocation
Total Assets: 25,054,259
Period Ending 9 -30 -12
3Q12 Return: 4.43%
1 Year Return: 18.19%
Inception -to -Date Return: 14.06%
Inception Date. 4 -1 -2009
Fixed Income
$11.552.643
46.1%
Cash
$1,241,21}
nPA
HIGHIVMARK° September 30, 2012 PARS: Central Contra Costa Sanitary District
CAPITAL. MANAGEMENT
Equity
$12,260,106
48.9%
Account Inception: 4/1/2009
Returns are gross -of -fees unless otherwise noted. Returns for periods over one year are annualized. The information presented has been
obtained from sources believed to be accurate and reliable.
Past performance is not indicative of future returns. Securities are not FDIC insured, have no bank guarantee, and may lose value.
JHIGHMARK0 September 30, 2012 PARS: Central Contra Costa Sanitary District
CAPITAL MANAGEMENT
2
Selected Period Performance
PARS /CENTRAL
CONTRA COSTA
SANT PRHCP
Account 6746030600
Period Ending: 09/30/2012
Year
Inception
to Date
to Date
Sector
3 Months
(9 Months)
1 Year
3 Years
(42 Months)
Cash Equivalents
.01
.02
.02
.09
.17
WbneyNet, Inc. Taxable
.00
.00
.00
.00
.02
Total Fixed Income
2.62
6.71
8.35
6.65
8.50
BC US Aggregate Bd Index
1.59
4.00
5.17
6.20
6.94
Total Equities
6.05
15.04
27.40
10.51
19.44
Large Cap Funds
6.81
16.58
29.04
10.62
18.42
S &P 500 Composite Index
6.35
16.43
30.18
13.20
20.91
Mid Cap Funds
3.96
11.98
25.98
Russell A4dcap Index
5.58
13.98
28.02
14.26
24.83
Small Cap Funds
4.19
13.21
32.14
15.20
25.31
Russell 2000 Index
5.25
14.23
31.91
12.99
23.21
REIT Funds
.33
14.77
32.42
Wilshire REIT Index
-.14
14.74
32.43
20.72
38.64
International Equities
6.92
11.67
17.56
3.61
16.75
&SCI SAFE Index
6.92
10.09
13.75
2.12
14.28
Total Managed Portfolio
4.43
11.01
18.19
8.91
14.06
Account Inception: 4/1/2009
Returns are gross -of -fees unless otherwise noted. Returns for periods over one year are annualized. The information presented has been
obtained from sources believed to be accurate and reliable.
Past performance is not indicative of future returns. Securities are not FDIC insured, have no bank guarantee, and may lose value.
JHIGHMARK0 September 30, 2012 PARS: Central Contra Costa Sanitary District
CAPITAL MANAGEMENT
2
ASSET ALLOCATION
As of September 30, 2012
Equity
49. 91'19
Rsgw 1107L110 %
Large Cap Core
4.42%
SMGlX
Cc ksTtxa Contfarean Core Ct Z
1,107.883
4.41%
SIC'WX
Sentinel Cornrnon Stock 1
1.106.010
Large Cap Value
5.65%
PRGDX
T. Rowe Price Equity hoome Fund
1.414,805
5.65%
LSGIX
Loomis Sayles Value Fund
1.414.852
Large Cap Growth
4.16%
HACAX
Harbor Capital Appreciation Instl
1.041.107
4.16%
PRGFX
T. Rowe Price Growth Stock Fund
1,043,096
Mid Cap Value
2.68%
11MVX
TIAA -CREF Mid -Cap Value Instl
670,363
Mid Cap Growth
2.20%
PNMFX
HighMark Geneva Mid Cap Growth Fund
550,396
Small Cap Value
3.88%
NSVAX
Columbia Small Cap Value Fund II
972,096
Small Cap Growth
2.44%
PRNHX
T. Rowe Price New Horizons Fund
612,003
International Core
1.47%
HIOFX
HighMark International Opportunity Fund
367,581
International Value
1.20%
DODFX
Dodge & Cox International Stock Fund
301,291
International Growth
1.23%
MQGIX
MFS International Growth Fund
307,466
Emerging Markets
3.73%
RSENX
RS Emerging Markets Y
933,282
Real Estate
1.67%
FARCX
Nuveen Real Estate Secs 1
417,876
Fixed Income
46.11%
Range: 40 5lo-60%
Short-Term
10.20%
VFSUX
Vanguard Short -Term Corp Adm Fund
2,554,582
Intermediate -Term
17.01%
HMBDX
HighMark Bond Fund
4,261,246
16.94%
PTTRX
PIMCO Total Return Instl Fund
4,243,728
High Yield
1.97%
PHIYX
PIMCO High Yield Instl Fund
493,388
Cash
4.95%
Range: 0 %-20%
4.95%
HMDXX
HighMark Diversified MM Fund
1,241,210
TOTAL 100.00% $25,054,259
J HIGHMARK®
CAPITAL MANAGEMENT
September 30, 2012 PARS: Central Contra Costa Sanitary District
c
PARS /PRHCP Central Contra Costa Sanitary District
For Period Ending September 30, 2012
Source: SEl Investments, Momingstarinvestments
Returns less than one year are not annualized. Past performance is no indication of future results. The information presented has been obtained from sources
believed to be accurate and reliable. Securities are not FDIC insured, have no bank guarantee and may lose value.
JHIGHMARK® September 30, 2012 PARS: Central Contra Costa Sanitary District
CAPITAL MANAGEMENT
1- Nlonth
3 -Month
Year -to-
1 -Year
3-Year
5 -Year
10 -Year
Fund Name
Return
Return
Date
Return
Return
Return
Return
Columbia Contrarian Core CI Z
3.17
7.89
18.14
31.96
12.78
4.02
9.24
T. Rove Price Equity Income
2.58
6.32
15.04
28.90
11.48
0.55
7.97
Harbor Capital Appreciation Instl
2.73
5.62
17.13
25.46
12.73
3.40
8.51
Sentinel Common Stock Fd Cl 1
2.46
6.40
13.95
27.43
12.13
1.67
8.79
Looms Sayles Value Fund
3.11
7.95
17.41
32.05
9.76
0.08
9.28
T. Rowe Price Growth Stock
2.60
6.07
20.17
32.20
14.95
2.50
9.23
S &P 500 Index
2.58
6.35
16.44
30.20
13.20
1.05
8.01
FighMark Geneva Mid Cap Growth
1.73
3.34
10.89
25.08
16.59
5.00
10.33
Russell Nid Cap Growth Index
2.00
5.35
13.88
26.69
14.73
2.54
11.11
T1AA -Cref Mid -Cap Value Instl
1.26
4.34
12.58
26.44
11.64
0.87
--
Russell Nid Cap Value Index
2.23
5.80
14.03
29.28
13.86
1.73
10.96
_MALL
CAP EQUITY FUNDS
Columbia Small Cap Value II Z
2.49
3.86
10.74
30.93
12.05
1.51
10.58
T. Rowe Price New Horizons
2.11
4.76
17.11
33.49
20.90
7.08
13.76
Russell 2000 Index
3.28
5.25
14.23
31.91
12.99
2.21
10.17
INTERNATIONAL
•
Dodge & Cox Intl Stock
3.44
7.41
10.98
15.67
2.69
-3.70
11.72
FighMark Int'I Opportunities Fid
3.45
6.28
12.44
17.09
2.98
-5.62
9.69
RS Emerging Markets Y
4.59
7.14
11.90
20.80
4.43
-1.10
17.37
MFS International Growth 1
3.36
6.44
13.28
20.18
6.99
-0.62
10.82
N1SCI EAFE Index
2.96
6.92
10.08
13.75
2.12
-5.24
8.20
EQUITY REIT
•
Nuveen Real Estate Secs 1
-1.78
0.09
15.19
32.27
21.03
4.01
13.30
DJ US Select REIT TR USD
-1.97
-0.38
14.47
32.06
20.52
1.60
11.28
BOND F
FighMark Bond Fid
0.52
2.55
6.05
7.74
6.99
7.09
5.60
Pimco Total Return Instl
0.89
3.15
9.08
11.51
7.69
8.92
6.95
Vanguard Short-Term Investment-Grade Adm
0.46
1.68
4.03
4.54
4.24
4.38
4.12
BarCap US Aggregate Bond
0.14
1.58
3.99
5.16
6.19
6.53
5.32
PIMCO Figh Yield Instl
1.17
4.09
11.01
18.02
11.87
7.78
9.76
Credit Suisse HY
1.25
4.27
11.22
17.92
12.55
8.62
10.54
Source: SEl Investments, Momingstarinvestments
Returns less than one year are not annualized. Past performance is no indication of future results. The information presented has been obtained from sources
believed to be accurate and reliable. Securities are not FDIC insured, have no bank guarantee and may lose value.
JHIGHMARK® September 30, 2012 PARS: Central Contra Costa Sanitary District
CAPITAL MANAGEMENT