Loading...
HomeMy WebLinkAbout04.a.1) Approve Minutes of Regular Meeting held October 4, 2012MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON OCTOBER 4, 2012 The Board of Directors of the Central Contra Costa Sanitary District convened in a regular meeting in the Board Room, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on Thursday, October 4, 2012. President Nejedly called the meeting to order and requested that the Secretary call roll. 1. ROLL CALL PRESENT: Members: Hockett, Menesini, Williams, Nejedly ABSENT: Members: McGill a. PLEDGE OF ALLEGIANCE TO THE FLAG The Board and staff joined in the Pledge of Allegiance. b. INTRODUCTIONS The Board welcomed the following new employees: Shenae Howard, Administrative Assistant, Environmental Services Division, and Justin Anderson, Stephen DiMaggio, and Robert Walker, Maintenance Crew Members I in Collection System Operations. 2. PUBLIC COMMENTS The following members of Employees' Association, Public Employees Union, Local One, spoke with regard to ongoing labor negotiations: Marie Pettersen, Administrative Assistant Bonnie Keeton, Plant Operator III Garland Harris, Plant Operator III Rick Hernandez, Senior Right -of -Way Agent and Vice President of Local One David Rolley, Accounting Technician III and President of Local One Rollie Katz, Supervising Business Agent The above speakers addressed the Board regarding the ongoing labor negotiations. They asked the Board to reconsider its contract proposal because, in their opinion, it did not recognize employees for their work, consider the futures of current and future employees, consider other agencies' pension programs, and used other agencies' economic hardships and adverse press against pensions as a reason to reduce what the District has offered in the past. They stated that they did not want the District to become a "stepping stone employer" or to lose the talent it currently possesses, as a result of the contract the Board CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of October 4, 2012 is proposing. They asked the Board to come back to the negotiating team with a new proposal to discuss with the mediator. 3. CONSENT CALENDAR a. Approve minutes of September 6, 2012 Board meeting. b. Approve expenditures dated October 4, 2012. Reviewed by Budget and Finance Committee. C. Receive August Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Adopt revisions to the job classifications of Plant Operations Division Manager, Plant Maintenance Division Manager, and Collection System Operations (CSO) Division Manager; add a Collection System Operations Division Manager ($11,087 - $13,476) and Plant Maintenance Division Manager ($11,087 - $13,476); and authorize the filling of both positions. Approval recommended by Human Resources Committee. e. Authorize the General Manager to fill, on an ongoing basis, up to five positions not vacant on the organization chart in order to provide for succession planning or accommodate long -term employee absences. Approval recommended by Human Resources Committee. Approve amendment to the District's Contractual Assessment District (CAD) Policy No. BP 010 to include language regarding appealing to the Board if a proponent wishes to request an exception to the Policy. Approval recommended by Capital Projects Committee. Item 3.d. was pulled from the Consent Calendar for public comment from Field Operations Superintendent Don Rhoads. Mr. Rhoads applauded the proposed changes to flatten the organization. He stated his interest in the proposed CSO Division Manager position and requested that, if the Board adopted the revisions, the requirement for a degree be removed. He explained that it would be unfair for him and other qualified employees at the District who would be unable to compete. General Manager Ann Farrell stated that the change had already been made, offering four years of qualifying experience as a substitute for a bachelor's degree. It was moved by Member Hockett and seconded by Member Williams to adopt the Consent Calendar as recommended. Motion passed by the following vote of the Board: AYES: Members: Hockett, Menesini, Williams, Nejedly NOES: Members: None ABSENT: Members: McGill None. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of October 4, 2012 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. PUBLIC HEARINGS a. HOLD PUBLIC HEARING TO RECEIVE COMMENTS ON ADOPTING ORDINANCE NO. 274 (UNCODIFIED) TO ESTABLISH REIMBURSEMENT FEES APPLICABLE TO PROPERTIES THAT COULD CONNECT TO JOB 6413 (ALHAMBRA VALLEY ROAD). Engineering Assistant III Russ Leavitt stated that, of 9 parcels, 8 are developed with individual units. The Standard Facilities Reimbursement cost is $212,983, $99,392 of which may be allocated to the developers' subdivision. The total for reimbursement would be $113,591, which would be to the benefit of the properties along Alhambra Valley Road and the side streets that could connect to that sewer. For the 8 properties that could potentially connect to the Standard Facility, the Standard Facility Reimbursement per Residential Unit Equivalent (RUE) would be $14,198.87. The developer /installer has agreed to establish reimbursement fees and try to collect the funds upon connection. The public hearing was opened and closed without comment. It was moved by President Nejedly and seconded by Member Hockett to adopt Ordinance No. 274 (uncodified) to establish reimbursement fees applicable to properties that could connect to Job 6413 (Alhambra Valley Road). Motion passed by the following vote of the Board: AYES: Members: Hockett, Menesini, Williams, Nejedly NOES: Members: None ABSENT: Members: McGill 6. REPORTS a. GENERAL MANAGER 1) Update on repair of Cogeneration System. Senior Engineer Craig Mizutani reported that the last part of the cogeneration system arrived on September 26, 2012. New exhaust and other miscellaneous parts were installed by Solar Turbines, who also implemented recommended updates to the control systems. The cogeneration turbine was started on October 1, followed by two days of adjustments and tuning. As of October 3, cogeneration is back online. Staff is in the process of negotiating a one -year maintenance contract with Solar Turbines. Solar Turbines' conditions for a longer term contract of five years included fuel and control 3 CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of October 4, 2012 upgrades to the electronic fuel valves, new controls, and new fuel manifold /injectors for natural gas. Staff is developing costs for those improvements. President Nejedly commended staff for its work and the Board for making difficult decisions when the plant was crippled. 2) Announcements The following written announcements were included with the agenda packet: a) Upcoming Retirements: Associate Engineer Gary Rathunde on October 5, 2012 after 10 years of service and Land Surveyor Liz Charlton on December 14, 2012 after 25 years of service b) Environmental Compliance Superintendent Tim Potter Presents Session on Federal Dental Amalgam Rule at Tri -State Seminar in Primm, Nevada c) Out -of -State Travel by Field Operations Superintendent Don Rhoads, Maintenance Supervisor Ed Silva, and Vehicle & Equipment Maintenance Supervisor Nick Wright to Illinois to inspect the manufacture of a truck d) Public Bidding on Seismic Improvements for Headquarters Office Building, District Project 8226 The following additional announcement was distributed at the meeting: e) Reimbursement Account Notices Mailed b. COUNSEL FOR THE DISTRICT None. C. SECRETARY OF THE DISTRICT Secretary of the District Elaine Boehme announced the Household Hazardous Waste Committee meeting scheduled for October 8, the Ad Hoc Legal Services Committee meeting scheduled for October 9, and the Real Estate Committee meeting scheduled for October 11. d. BOARD MEMBERS 1) Board Member reports on recent meetings for which they received the stipend: and meetings or conferences for which the District paid their expenses; future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses 4 None. None. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of October 4, 2012 Member Hockett Member Hockett and President Nejedly reported on the September 25, 2012 Recycled Water Committee Meeting and summarized the Action Summary. The Board received the report without comment. , Member Hockett reported on the September 29 — October 3, 2012 2012 Water Environment Federation Technical Exhibition and Conference (WEFTEC) in New Orleans. The Board received the report without comment. 2) Announcements None. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. CLOSED SESSION The Board recessed at 3:00 p.m. to reconvene in closed session on Item 9.b. only in the Caucus Room. a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager Ann Farrell • Director of Collection System Operations Curtis Swanson • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group b. Personnel Matters pursuant to Government Code Section 54957 — Performance Evaluations for Secretary of the District, General Manager, and Counsel for the District. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of October 4, 2012 The Board recessed at 4:05 p.m. to reconvene in the Board Room in open session. None. 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT There being no further business to come before the Board, President Nejedly adjourned the meeting at 4:08 p.m. James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CMC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California