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Home My WebLink AboutACTION SUMMARY 10-18-12J� Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday October 18, 2012 2:00 p.m. 1 rA ROLL CALL BOARD OF DIRECTORS. JAMES A. NGIEDLY President DAVID R. WILLIAMS President Pro Tem BARBARA D. HOCKETI MICHAEL R MCGILL M4 RIO M. MENESINI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org PRESENT: Members: Hockett, McGill, Menesini, Williams, Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. b. Introductions: • The following Maintenance Crew Members I, Collection System Operations: • Nicholas DeLuca • Jared Mangini • Ornan Nwsani • Grace Valdepenas, Administrative Assistant, Collection System Operations BOARD ACTION: Welcomed new employees. PUBLIC COMMENTS Mr. Stanley Caldwell, Board Member of Mt. View Sanitary District, thanked the Board and District staff on behalf of the Contra Costa Special Districts Association ( CCSDA) for the use of the Multi- Purpose Room to hold CCSDA quarterly meetings. Member McGill noted that he had offered the use of the Multi- Purpose Room again in 2013. The following members of Employees' Association, Public Employees Union, Local One, spoke with regard to ongoing labor negotiations: October 18, 2012 Board Action Summary Page 2 Judy Freier, Administrative Assistant David Rolley, Accounting Technician III and President of Local One The following students at New Leaf: A Sustainable Living Collaborative spoke in favor of the proposed CoCo San Sustainable Farm on the District's Kiewit property: Mr. Daniel Thomson Ms. Alicia McManus Ms. Sasha Thomas 3. AWARDS AND COMMENDATIONS a. Adopt Resolution 2012 -080 commending Mario M. Menesini for twenty years of service as a member of the Board of Directors. BOARD ACTION: Adopted Resolution 2012 -080 (4 -0 -1; Menesini, Abstain). 4. CONSENT CALENDAR a. Approve minutes of September 20, 2012 Board meeting. b. Approve expenditures dated October 18, 2012. Reviewed by Budget and Finance Committee. C. Set November 1, 2012 at 2:00 p.m. as the date and time for public hearing to consider amending District Code Chapter 2.20, "Conflict of Interest" and adopting a resolution amending and adopting the District's Conflict of Interest Code. d. Adopt Resolution 2012 -081 accepting grants of easement from Colony Park Town House Association (Job 1080, Parcel 1), 1000 through 1218 Hookston Road, Concord (APN 148 - 340 -039); and authorize staff to record documents with the Contra Costa County Recorder. e. Adopt Resolution 2012 -082 accepting a grant of easement from Yunglynn N. Liao and James H. Strickler (District Project 5973, Parcel 1), property owners at 90 Loma Vista Drive in Orinda (APN 264- 210 - 001 -6); and authorize staff to record documents with the Contra Costa County Recorder. BOARD ACTION: Adopted the Consent Calendar as recommended. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. October 18, 2012 Board Action Summary Page 3 6. BIDS AND AWARDS a. Award a construction contract in the amount of approximately $45,400 per year, or $136,200 for three years, to Roto- Rooter Plumbing Services, the lowest responsive and responsible bidder for the Television Inspection of Sanitary Sewers, District Project 039680ENG; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Found that the project is exempt from CEQA; awarded a construction contract to Roto- Rooter Plumbing Services; and authorized the General Manager to execute the contract documents subject to submittal requirements. 7. REPORTS a. General Manager 1) Receive report and provide input to staff on permit counter connection fee collection matters and proposed fee recovery plan. Reviewed by Budget and Finance Committee. BOARD ACTION: Received the report. Member Williams requested that staff provide an update in three to six months on how the fee recovery plan is progressing and how the new procedures put in place to prevent these issues from reoccurring appear to be working. 2) Receive Fiscal Year 2011 -12 Household Hazardous Waste Collection Facility Annual Report. Reviewed by Household Hazardous Waste Committee. BOARD ACTION: Received the report. 3) Consider request of Contra Costa County Board of Supervisors to support a joint resolution establishing a "Contra Costa County Stakeholders Coalition" for the purposes of articulating and advocating areas of mutual interests on the San Francisco Bay and the Sacramento -San Joaquin River Delta ( "Bay- Delta ") issues. BOARD ACTION: Directed staff to bring a resolution to the Board for approval. October 18, 2012 Board Action Summary Page 4 4) Announcements a) Bill Echols, Field Operations Superintendent in the Collection System Operations Department, will retire on November 17, 2012 b) Public bidding on District Rental Property Improvements, District Project 8224 C) Update on Outfall Improvements (Phase 6), District Project 7290 d) Update on co -gen incident of March 29, 2012 e) Refund received from Pacific Gas & Electric (PG &E) for March 9, 2012 natural gas outage f) Fire occurrence at Household Hazardous Waste Facility on October 6, 2012 g) 2011 Payroll and compensation data submitted to State Controller's Office h) District receives awards from Walnut Creek Action for Beauty Counsel for new Collection System Operations Building BOARD ACTION: Received the announcements. b. Counsel for the District No reports. C. Secretary of the District No reports. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member McGill • September 24 -27, 2012 — California Special Districts Association (CSDA) Annual Conference in San Diego (expenses). October 18, 2012 Board Action Summary Page 5 • October 1 and October 16, 2012 — Budget and Finance Committee meetings — Member McGill (stipend) and President Nejedly (stipend). • October 15, 2012 — Contra Costa Special Districts Association (CCSDA) Chapter Meeting (stipend). • October 16, 2012 — Walnut Creek Action for Beauty Council — Community Awards 2012 Luncheon — the District's Collection System Operations Facility was nominated (expenses). • October 17, 2012 — Contra Costa Council Transportation Task Force Luncheon featuring presentation by Contra Costa Transportation Authority Executive Director Randy Iwasaki (expenses). Member Menesini • October 11, 2012 — Real Estate Committee meeting — Member Menesini (stipend) and President Nejedly (stipend). Member Williams • October 8, 2012 — Household Hazardous Waste Committee meeting — Member Williams (stipend) and Member Menesini (stipend). President Nejedly • October 9, 2012 — Ad Hoc Committee on Legal Services meeting — President Nejedly (stipend) and Member Williams (stipend). BOARD ACTION: Received the reports. 2) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 8. BUDGET AND FINANCE a. Accept audited Financial Statements for fiscal year ended June 30, 2012. Reviewed by Budget and Finance Committee. BOARD ACTION: Accepted the audited Financial Statements for the fiscal year ended June 30, 2012. October 18, 2012 Board Action Summary Page 6 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 11. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager Ann Farrell • Director of Collection System Operations Curtis Swanson • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group b. Personnel Matters pursuant to Government Code Section 54957 — Performance Evaluations for Secretary of the District, General Manager, and Counsel for the District. BOARD ACTION: Did not hold the closed session. 12. REPORT OUT OF CLOSED SESSION None. 13. ADJOURNMENT — President Nejedly adjourned the meeting at 3:16 p.m. in recognition of Member Menesini's twenty years of service.