HomeMy WebLinkAboutBUDGET AND FINANCE ACTION SUMMARY 10-16-12SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
BUDGET AND FINANCE COMMITTEE
ACTION SUMMARY
Chair McGill
Member Nejedly
Tuesday, October 16, 2012
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
BOARD OF DIRECTORS:
JAMES A. NEIEDLY
President
DAVID R. WILLIAMS
President Pro Tent
BARBARA D. HOCKEIT
MICHAEL R. MCGILL
MARIO M MENESINI
PHONE: (925) 228 -9500
FAX: (925) 676 -7211
www.centralsan.org
PRESENT: Mike McGill, Jim Nejedly, Ann Farrell, Jarred Miyamoto - Mills, Thomas
Brightbill, John Cropper (Cropper Accountancy), Katy Perry (Cropper Accountancy),
Todd Smithey
1. Call Meeting to Order
Chair McGill called the meeting to order at 3:03 p.m.
2. Public Comments
None.
*3. Receive the report on permit counter connection fee collection matters and
proposed fee recovery plan (Item 7.a.1) in Board Binder)
COMMITTEE ACTION: Received the report (attached) and accepted the
proposed fee recovery plan recommended by staff. Member Nejedly
requested an estimate of the amount spent on temporary and District staff
for this investigation.
4. External Financial Audit
a. Receive audited Financial Statements for fiscal year ended June 30, 2012
(presentation by John Cropper of Cropper Accountancy) (Item 8.a. in
Board Binder)
Budget and Finance Committee
October 16, 2012
Page 2
COMMITTEE ACTION: Received the report.
5. Risk Management
a. Review Loss Control Report and discuss outstanding claims
COMMITTEE ACTION: Reviewed the report and discussed
outstanding claims.
6. Expenditures
a. Review Expenditures (Item 4.b. in Board Binder)
COMMITTEE ACTION: Reviewed and recommended Board approval.
Member Nejedly noted that travel reimbursement gives no indication
of what the travel was related to and requested that staff include the
event name in the check comments.
7. Reports and Announcements
a. Update on the non - injury boating incident related to the Outfall
Improvements Project in September 2012
COMMITTEE ACTION: Received the report.
8. Suggestions for future agenda items
None.
9. Adjournment — at 4:20 p.m.
* Attachment
Item No. 7.a.1
Outstanding Fee Report Update
Thomas Brightbill
Senior Engineer
October 16, 2012
Central Contra Costa Sanitary District
"Possibly Collectible" Fees
• Original report listed $21 million in
outstanding fees
• Rigorous 7 month analysis resolved all but
100 of 1760 items
• Now at $572,512 possibly collectible
ml�
Breakdown
a. Ready for collection letter
b. Ownership changes
c. Discovery date Issues
d. Inquiry or Inspection letter
e. Septic conversion (field testing In progress)
f. Collections in progress
TOTAL
Number of
Applications
44
8
11
10
18
9
100
Fees
$214,490
32,175
46,343
38,908
152,704
87,892
$572,512
Procedural Imp rove m e n is
• Monthly review of Outstanding Fee Report
• Monthly close -out of inactive applications
and permits
• Fees collected at application when no new
connection to District sewer occurs
• Commitment from local building
departments to include District in final
inspections
ME
2