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HomeMy WebLinkAboutBUDGET AND FINANCE ACTION SUMMARY 10-01-12LM SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET AND FINANCE COMMITTEE ACTION SUMMARY Chair McGill Member Nejedly Monday, October 1, 2012 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R WIMAMS President Pro Tent BARBARA D. HOCKETT MICHAEL R. MCGILL MARIO M. MENESINI PHONE: (925) 228 -9500 FAX. (925) 676 -7211 www.centralsan.org PRESENT: Mike McGill, Jim Nejedly, David Rolley (for Item 3.), Thea Vassallo 1. Call Meeting to Order Chair McGill called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Receive presentation by Jon Chambers of Schultz Williams Lawson Chambers on the Benchmarking Report and the District's Deferred Compensation and 401(a) Plans COMMITTEE ACTION: Received the presentation and discussed the results of the Report. Directed Finance Manager Thea Vassallo to work with Mr. Chambers on a recommended plan to educate the employees, determine whether the District should go with one carrier, and to negotiate a better fee structure and fund portfolio with ICMA. Ms. Vassallo will inform the Committee of Mr. Chambers' recommendations. Budget and Finance Committee October 1, 2012 Page 2 4. Old Business a. Review staff's response to the Committee's request for additional information regarding Expenditures reviewed at previous meeting • Check #191563 to Hydec in the amount of $1,555.92 • Check #191638 to Equipco Sales and Service in the amount of $495.00 COMMITTEE ACTION: Reviewed staff's response. 5. Risk Management a. Review Loss Control Report and discuss outstanding claims COMMITTEE ACTION: Reviewed the report. Requested an update at the next meeting from General Manager Ann Farrell on the non - injury boating incident related to the Outfall Improvements Project in September. 6. Review August 2012 Financial Statements and Investment Reports (Item 3.c. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. Chair McGill inquired about tying out the Sewer Construction revenues and expenses on the Financial Statement Summary to the Board financials provided. 7. Expenditures a. Review Expenditures (Item 3.b. in Board Binder) In response to an inquiry from Chair McGill about the controls on P -Card purchases, Ms. Vassallo went over the P -Card process and procedures. The Committee agreed that there are adequate controls on P -Card purchases. Chair McGill noticed the same description on three separate invoices (Corevera LLC, Dell Marketing, and Perkin Elmer Instruments). Per further discussion with staff, those three invoices were charged to District Project 8195. When a project is charged, the data entry for the description includes the project name, which, in this case, was Info Technology Development. COMMITTEE ACTION: Reviewed and recommended Board approval. Budget and Finance Committee October 1, 2012 Page 3 b. Review Legal Expenditure Summary COMMITTEE ACTION: Reviewed Legal Expenditure Summary. C. Discuss the labor negotiations portion of the July 31, 2012 Meyers Nave invoice Chair McGill questioned whether the June 2012 bill had been reviewed. The June bill was reviewed in August. To avoid confusion, Meyers Nave bills are available for review at the same time they show on the Expenditures for approval. COMMITTEE ACTION: Discussed the invoice. 8. Reports and Announcements None. 9. Suggestions for future agenda items None. 10. Adjournment — at 3:50 p.m.