HomeMy WebLinkAboutBUDGET AND FINANCE ACTION SUMMARY 10-01-12LM
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
BUDGET AND FINANCE COMMITTEE
ACTION SUMMARY
Chair McGill
Member Nejedly
Monday, October 1, 2012
3:00 p.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
BOARD OF DIRECTORS:
JAMES A. NEJEDLY
President
DAVID R WIMAMS
President Pro Tent
BARBARA D. HOCKETT
MICHAEL R. MCGILL
MARIO M. MENESINI
PHONE: (925) 228 -9500
FAX. (925) 676 -7211
www.centralsan.org
PRESENT: Mike McGill, Jim Nejedly, David Rolley (for Item 3.), Thea Vassallo
1. Call Meeting to Order
Chair McGill called the meeting to order at 3:00 p.m.
2. Public Comments
None.
3. Receive presentation by Jon Chambers of Schultz Williams Lawson Chambers
on the Benchmarking Report and the District's Deferred Compensation and
401(a) Plans
COMMITTEE ACTION: Received the presentation and discussed the
results of the Report. Directed Finance Manager Thea Vassallo to work
with Mr. Chambers on a recommended plan to educate the employees,
determine whether the District should go with one carrier, and to negotiate
a better fee structure and fund portfolio with ICMA. Ms. Vassallo will
inform the Committee of Mr. Chambers' recommendations.
Budget and Finance Committee
October 1, 2012
Page 2
4. Old Business
a. Review staff's response to the Committee's request for additional
information regarding Expenditures reviewed at previous meeting
• Check #191563 to Hydec in the amount of $1,555.92
• Check #191638 to Equipco Sales and Service in the amount of
$495.00
COMMITTEE ACTION: Reviewed staff's response.
5. Risk Management
a. Review Loss Control Report and discuss outstanding claims
COMMITTEE ACTION: Reviewed the report. Requested an update at
the next meeting from General Manager Ann Farrell on the non - injury
boating incident related to the Outfall Improvements Project in
September.
6. Review August 2012 Financial Statements and Investment Reports (Item 3.c. in
Board Binder)
COMMITTEE ACTION: Reviewed and recommended Board approval. Chair
McGill inquired about tying out the Sewer Construction revenues and
expenses on the Financial Statement Summary to the Board financials
provided.
7. Expenditures
a. Review Expenditures (Item 3.b. in Board Binder)
In response to an inquiry from Chair McGill about the controls on P -Card
purchases, Ms. Vassallo went over the P -Card process and procedures.
The Committee agreed that there are adequate controls on P -Card
purchases.
Chair McGill noticed the same description on three separate invoices
(Corevera LLC, Dell Marketing, and Perkin Elmer Instruments). Per
further discussion with staff, those three invoices were charged to District
Project 8195. When a project is charged, the data entry for the description
includes the project name, which, in this case, was Info Technology
Development.
COMMITTEE ACTION: Reviewed and recommended Board approval.
Budget and Finance Committee
October 1, 2012
Page 3
b. Review Legal Expenditure Summary
COMMITTEE ACTION: Reviewed Legal Expenditure Summary.
C. Discuss the labor negotiations portion of the July 31, 2012 Meyers Nave
invoice
Chair McGill questioned whether the June 2012 bill had been reviewed.
The June bill was reviewed in August. To avoid confusion, Meyers Nave
bills are available for review at the same time they show on the
Expenditures for approval.
COMMITTEE ACTION: Discussed the invoice.
8. Reports and Announcements
None.
9. Suggestions for future agenda items
None.
10. Adjournment — at 3:50 p.m.