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Home My WebLink About00 AGENDA 10-18-12Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday October 18, 2012 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro Tent BARBARA D. HOCKETT MICHAEL R. McGILL MARIO M. MENESINI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper October 18, 2012 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions: • The following Maintenance Crew Members I, Collection System Operations: • Nicholas DeLuca • Jared Mangini • Ornan Nwsani • Grace Valdepenas, Administrative Assistant, Collection System Operations Staff Recommendation: Welcome new employees. President Nejedly will present the District pins. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Adopt Resolution 2012 -080 commending Mario M. Menesini for twenty years of service as a member of the Board of Directors. Staff Recommendation: Adopt Resolution 2012 -080. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of September 20, 2012 Board meeting. b. Approve expenditures dated October 18, 2012. Reviewed by Budget and Finance Committee. C. Set November 1, 2012 at 2:00 p.m. as the date and time for public hearing to consider amending District Code Chapter 2.20, "Conflict of Interest" and adopting a resolution amending and adopting the District's Conflict of Interest Code. d. Adopt Resolution 2012 -081 accepting grants of easement from Colony Park Town House Association (Job 1080, Parcel 1), 1000 through 1218 Hookston Road, Concord (APN 148 - 340 -039); and authorize staff to record documents with the Contra Costa County Recorder. October 18, 2012 Board Agenda Page 3 e. Adopt Resolution 2012 -082 accepting a grant of easement from Yunglynn N. Liao and James H. Strickler (District Project 5973, Parcel 1), property owners at 90 Loma Vista Drive in Orinda (APN 264- 210 - 001 -6); and authorize staff to record documents with the Contra Costa County Recorder. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. BIDS AND AWARDS a. Award a construction contract in the amount of approximately $45,400 per year, or $136,200 for three years, to Roto - Rooter Plumbing Services, the lowest responsive and responsible bidder for the Television Inspection of Sanitary Sewers, District Project 039680ENG; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to Roto- Rooter Plumbing Services; and authorize the General Manager to execute the contract documents subject to submittal requirements. 7. REPORTS a. General Manager 1) Receive report and provide input to staff on permit counter connection fee collection matters and proposed fee recovery plan. Reviewed by Budget and Finance Committee. (10 minute staff presentation.) Staff Recommendation: Receive the report and provide direction to staff. 2) Receive FY 2011 -12 Household Hazardous Waste Collection Facility Annual Report. Reviewed by Household Hazardous Waste Committee. (5 minute staff presentation.) Staff Recommendation: Receive the report. October 18, 2012 Board Agenda Page 4 3) Consider request of Contra Costa County Board of Supervisors to support a joint resolution establishing a "Contra Costa County Stakeholders Coalition" for the purposes of articulating and advocating areas of mutual interests on the San Francisco Bay and the Sacramento -San Joaquin River Delta ( "Bay- Delta ") issues. (2 minute staff presentation.) Staff Recommendation: Consider request and provide direction to staff. 4) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett Member McGill • September 24 -27, 2012 — California Special Districts Association (CSDA) Annual Conference in San Diego (expenses). • October 1 and October 16, 2012 — Budget and Finance Committee meetings — Member McGill (stipend) and President Nejedly (stipend). • October 15, 2012 — Contra Costa Special Districts Association (CCSDA) Chapter Meeting (stipend). • October 16, 2012 — Walnut Creek Action for Beauty Council — Community Awards 2012 Luncheon— the District's Collection System Operations Facility was nominated (expenses). • October 17, 2012 — Contra Costa Council Transportation Task Force Luncheon featuring presentation by Contra Costa October 18, 2012 Board Agenda Page 5 Transportation Authority Executive Director Randy Iwasaki (expenses). Member Menesini • October 11, 2012 — Real Estate Committee — Member Menesini (stipend) and President Nejedly (stipend). Member Williams • October 8, 2012 — Household Hazardous Waste Committee meeting— Member Williams (stipend) and Member Menesini (stipend). President Nejedly • October 9, 2012 — Ad Hoc Committee on Legal Services — President Nejedly (stipend) and Member Williams (stipend). Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 8. BUDGET AND FINANCE a. Accept audited Financial Statements for fiscal year ended June 30, 2012. Reviewed by Budget and Finance Committee. (10 minute presentation by Cropper Accountancy Corporation.) Staff Recommendation (Motion Required): Accept the audited Financial Statements for the fiscal year ended June 30, 2012. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager Ann Farrell • Director of Collection System Operations Curtis Swanson October 18, 2012 Board Agenda Page 6 • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group b. Personnel Matters pursuant to Government Code Section 54957 — Performance Evaluations for Secretary of the District, General Manager, and Counsel for the District. 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT October 18, 2012 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR Tuesday October 16 3:00 p.m. Budget and Finance Committee Meeting McGill, Nejedly Third Floor Executive Conference Room Thursday Board Meeting Board Room (2:00 p.m. Board Meeting) October 18 Board of Directors Multipurpose Room (3:30 p.m. Reception 2:00 p.m. Special Board Meeting — Capital for Board Member Menesini) Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 29 McGill, Nejedly 3:00 D.m. Budget and Finance Committee Meeting Third Floor Executive Conference Room Thursday Board Meeting Board Room November 1 Board of Directors 2:00 p.m. Thursday Special Board Meeting — Capital Board Room November 8 Improvement Budget Planning Workshop 2:00 p.m. Board of Directors Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 13 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room November 15 Board of Directors 2:00 D.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room December 3 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room December 6 Board of Directors 2:00 p.m. Thursday Special Board Meeting (Ethics Training) Board Room December 13 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room December 17 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room December 20 Board of Directors 2:00 p.m. unless otnerwise noted, all meetings are held at the District office, 5019 Imhoff Place, Martinez, CA 10112112