The URL can be used to link to this page

Home My WebLink AboutBUDGET AND FINANCE AGENDA 10-01-12Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553 -4392 SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET AND FINANCE COMMITTEE Chair McGill Member Nejedly Monday, October 1, 2012 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California INFORMATION FOR THE PUBLIC ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro Tent BARBARA D. HOCKETT MICHAEL R. MCGILL MARIO M. MENESINI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Committee on an item listed on the agenda will be heard when the Committee Chair calls for comments from the audience. The Chair may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Committee for discussion. There is no further comment permitted from the audience unless invited by the Committee. ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Committee is prohibited from discussing items not calendared on the agenda. You may address the Committee on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on Committee agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours of the meeting to a majority of the Committee are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Conference Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings` in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. Budget and Finance Committee October 1, 2012 Page 2 1. Call Meeting to Order 2. Public Comments 3. Receive presentation by Jon Chambers of Schultz Williams Lawson Chambers on the Benchmarking Report and the District's Deferred Compensation and 401(a) Plans Staff Recommendation: Receive the presentation and provide input to staff. 4. Old Business *a. Review staff's response to the Committee's request for additional information regarding Expenditures reviewed at previous meeting • Check #191563 to Hydec in the amount of $1,555.92 • Check #191638 to Equipco Sales and Service in the amount of $495.00 Staff Recommendation: Review staff's response. 5. Risk Management *a. Review Loss Control Report and discuss outstanding claims Staff Recommendation: Review the report, discuss outstanding claims and provide direction if needed. 6. Review August 2012 Financial Statements and Investment Reports (Item 3.c. in Board Binder) Staff Recommendation: Review and recommend Board approval. 7. Expenditures a. Review Expenditures (Item 3.b. in Board Binder) Staff Recommendation: Review and recommend Board approval. *b. Review Legal Expenditure Summary Staff Recommendation: Review Legal Expenditure Summary. Budget and Finance Committee October 1, 2012 Page 3 *c. Discuss the labor negotiations portion of the July 31, 2012 Meyers Nave invoice Staff Recommendation: Discuss the invoice and provide direction to staff if needed. 8. Reports and Announcements 9. Suggestions for future agenda items 10. Adjournment *Attachment Y. a. Central Contra Costa Sanitary District October 1, 2012 TO: BUDGET AND FINANCE COMMITTEE FROM: THEA VASSALLO, FINANCE MANAGER VIA: ANN FARRELL, GENERAL MANAGER SUBJECT: EXPENDITURE FOLLOW -UP At the September 18, 2012 Budget and Finance Committee meeting, staff was asked to provide additional information on the following: Check# Date Amount Vendor 191563 8/30/12 $1,555.92 Hydec 191638 9/6/12 $495.00 Equipco Sales & Service Per Leo Gonzalez, Pumping Stations Supervisor, the float valve purchased from Hydec in the amount of $1,555.92 was for a sophisticated float valve that can be adjusted to a range of one to eighteen inches. A catalog picture, additional information on the specifications, and invoice are attached for your convenience and review. The valve was installed at the Moraga pumping station. Per Roy Manes, Buildings and Grounds Supervisor, the $495 paid to Equipco Sales and Service was for a rented landfill gas measurement instrument. Quarterly testing is required for the District's Title V permit. The equipment measures for "fugitive emissions testing of landfill gas" and must be performed quarterly. The last inquiry to purchase the instrument was $12,000. The District rents due to the high cost of purchasing. A copy of the Equipco invoice is attached for your convenience and review. N HYDEC 6450 TRINITY COURT DUBLIN, CA 94568 P25) 803-4646 RVE A X .(925) 829-5284 • 5014 Imhoff Place N13rdnez. Ca. 94553 Invoice j/ 9! 12d 0 12 18 -9`71 SHIP TO: Central C.C. Sanitary Dist. S'019 Imhoff Place Mmtinez, CA 94568 039682 Net 30 JCP 3/9i Zo I 2w Fed Ex -G... Dublin. Ca. DESCRIPTION PRICE EACH moot 1 - 1r Z " 11j% -alt k FLOAT VALNT- 1,423.00 sbipping, Shipping Charge 15.52 Ca. Sales Tax, Contra Costa Co. Admin. Services Please remit to above address. CENTRAL C CONTRA RA �qS TA SANITARY DISTRICT AC -CUNT NUMBER A�,JOUNT 3 TOTAL $ ACCURACY 09". By TOTAL 1,4263.00 15.52 11,11.40 I � 4-- �� F:�. 8 L!j CLA.ULm Schematic Item CF1 -C1 Float Control Optional Features Item Description A X46A Flow Clean Strainer B CK2 (Isolation Valve) C CV Flow Control (Closing) F Independent Operating Pressure S CV Flow Control (Opening) Y X43 "Y" Strainer — MODEL ,. - ......�... -. . 624 -01 (Reduced Internal Port) Float Valve • Accurate and Repeatable Level Control • On -Off or Non - Modulating Action • Fully Adjustable High and Low Level Settings • Simple Design, Proven Reliable • Easy Installation and Maintenance The Cla -Val Model 124 - 01/624 -01 Float Valve is a non - modulating valve that accurately controls the liquid level in tanks. This valve is designed to open fully when the liquid level reaches a pre -set low point and close drip -tight when the level reaches a preset high point. This is a hydraulically operated, diaphragm valve with the pilot control and float mechanism mounted on the cover of the main valve. The float positions the pilot control to close the valve when the float contacts the upper stop. The high and low liquid levels are adjusted by positioning the stop collars on the float rod. The difference between high and low levels can be adjusted to as little as one inch, or to as much as eighteen inches. Level settings can be as much as eleven and one half feet below the valve. The float mechanism may be located remotely from the main valve. See the technical data sheet on Model CF1 -C1 Float Control for additional information. Y + c �i S�� \ B�/ F B INDEPENDENT OPERATING PRESSURE I o INLET \ A ` � Typical Applications The Model 124 - 01/624 -01 Float Valve is commonly mounted above the high water level in a tank. Globe pattern valves are supplied standard with the float control mounted on the cover as illustrated, with a horizontal discharge. Angle valves are configured to discharge downward. Note: We recommend protecting tubing and valve from freezing temperatures. Installation A stilling well (8" minimum diameter) must be provided around the float if the liquid surface is subject to turbulence, ripples or wind. When the valve is mounted on top of the tank roof, a 2" clearance hole should be provided for side movement of the float OUTLET An independent source of air or water may be used to operate the valve (option F). The pressure from this independent source must at all times be equal to or greater than pressure at the valve inlet. If minimum flowing line pressure is less than 10 psi, consult factory. If the float control is remotely mounted from the main valve, the control may be installed at any elevation above the valve, provided the flowing line pressure in psi is equal to or greater than the vertical distance in feet between the valve and the float control. See the technical data sheet on Model CF1 -C1 for additional information. rod where the rod goes through the top of iT• the tank. ��C� Ln CLA -YAL" 2v� 3 HyDEC CORP., 6450 TRINITY CT., DUBLIN, CA. 94568 PH.925- 803 -4646, FX 925 - 829 -5264 HyDEC CORPORATION QUOTATION Date: 8/3/2012 Job Name: CENTRAL CONTRA COSTA SANITARY Job Number: 080312 CCCSD Company: CCCSD Location: MARTINEZ, CA Attn: ANTHONY HOLT WRITTEN SPECIFICATIONS SUPPLIED WERE NOT SPECIFIC. MATERIAL REQUIREMENTS SHOULD BE CONFIRMED BEFORE ORDERING FX #: TERMS EARLIEST SHIP I FOB I SHIP VIA I SALESPERSON NET 30 DAYS I NEWPORT BEACH, CA. ITO BE DETERMINEDI J. PASSALACQUA ITEM NO. QTY DESCRIPTION UNIT NET PRICE EACH TOTAL NET PRICE 1 1 1 -1/2" 124- 01AKC, FLOAT VALVE EACH $1,423.00 $1,423.00 EPDXY LINED AND COATED DUCTILE IRON BODY, STAINLESS STEEL INTERNAL TRIM, BRONZE PILOT CONTROL LINKAGE, COPPER TUBES AND BRASS FITTINGS (A I,q, I a.,, Tax rate: Freight 00 00 Total 1 $1,423.00 PRODUCTS AND QUANTITIES SHOWN ABOVE ARE FOR ESTIMATING PURPOSES ONLY. NO GUARANTEE IS MADE AS TO THE ACCURACY OF QUANTITY OR THE INTERPRETATION OF SPECIFICATION. ALL ABOVE PRICES ARE NET EACH. QUOTATION EFFECTIVE 30 DAYS FROM ABOVE DATE. PRICE DOES NOT INCLUDE START UP SERVICES CALL FOR QUOTE EQUIPCO 1 -888- 234 -5678 www.equipcoservices.com P.O. Box 5606 Concord, CA 94524 1 Central Contra Costa Sanitary District N 5019 Imhoff Place V I P O I Martinez CA 94553 C E Tel.: (925) 335 -7724 Fax: (925) 228 -4624 Representative Customer no :3357724 Customer P.O. :37452 Quotation no :0 -0 Contract no :17492 -0 Contract St. Dt. :08/13/2012 Starting :08/13/2012 10:00 AM End :08/17/2012 09:43 AM Item Description TVA1000F -018 Thermo TVA -1000 FID THERMOCONN THERMOCONNECT CD P0177EK TVA -100 9 -25 Pin Adapter CR012ZL TVA -1000 Battery Adapter CR012ZC -034 TVA -1000 Battery Charger CR012XL TVA -1000 Case CR012ZM TVA -1000 Communication Cable H2CYLTVA -003 TVA -1000 Hydrogen Cylinder TVARESMAN TVA -1000 Response Factor Manual TVAOPSMAN ITVA -1000 Operation Manual CRO12DY ITVA-1000 Shoulder Strap CRO12BS -001 ITVA -1000 Standard Probe CRO15AC ITVA -1000 Water Trap Probe H2CYLTVA -037 ITVA -1000 Hydrogen Cylinder I Admll,, aer'v.�,._ INVOICE (RENTAL) Date Transaction no 08/17/2012 01- 79023 -0 S H I P P E P.J. Turnham D Terms : 30 Days Salesclerk :Erin Eaker COMPLETED :X SHIP VIA :Will Call START DATE :08/13/2012 END DATE :08/16/2012 Period 3 Days 23.71 Hrs Invoicing 4 Days 0 Hrs )ty Price Days Week 4 Weeks Total 1 140.00 ! 450.00 1,450.00 450.00 1'. 1 1 1 1 1 1 1 1 I I I 1 1 15.001 45.00 90.00 i 45.00 l I CENTRAL CONTRA COSTA SANITARY DISTRICT ACCOUNT NUMBER AMOUNT TOTAL Shipping Notes f;NVa E ACCURACY OK'D 3v Waiver R VED 3Y L�A Shipping {�. OVE 3 DATE Cleaning Labor Tax ID: 68- 0423835 495.00 *Remit to: EQUIPCO Rentals, P.O. BOX 5606, Concord, CA 94524 Subtotal *For Billing inquiries please call toll free 888- 234 -5678 ext. 104; Fax 925 - 305 -1300; email: accounting @equipcoservices.com GRAND TOTAL 495.00 Deposit 0.00 Amount due 495.00 � CCCSD 2012 -13 Loss Control Report New Incident Prior Fiscal Year Incident Ongoing Incident F� Litigated Matter OVERFLOWS AND PLUMBING REIMBURSEMENTS Status # ID# Loss DOL Other Party Address City Type Total - OF /PR LIABILITY INCIDENTS - OTHER Reserve $ - $ Paid to Date Paid to Status # ID# Loss DOL Other Party Address City Reserve Paid to Date Paid to Type Open A 2012024 GL 5/30/2012 Amilcar Granados CSO Warehouse Walnut Creek $ - $ Total - Liab. 5 - S - PROPERTY INCIDENTS Status # ID# Loss DOL Other Party Address City Reserve Paid to Date Paid to Type Open B 2012021 PD 3/29/2012 CoGen Incident SCB $ $ _ Total - Property $ - $ - AUTO INCIDENTS Status # ID# Loss DOL Other Party Location Veh# Reserve Paid to Date Paid to Type Open C 2011022 AL 5/9/2011 Louis Pimentel 41 Lost Valley __ #252 Rodder unknown $ 2,418.75 Closed 1 2013001 APD 8/27/2012 Unknown 3813 Pinole Valley Rd, PinolE #253 Chevy Truck $ 1,040.34 Russo Auto Body Total - Auto $ - $ 3,459.09 Note: Prior fiscal year closed claims have been removed from report. v , 9/25/2012 Legal Expenditure Summary SELF INSURANCE FUND RUNNING EXPENSE Check # Check $ Vendor Name Account # Account $ CL # Case # - Case Title 1 103084 $31,012,19 Meyers, Nave, Riback, Silver 003 - 0000 - 992.14 -21 $16,083.98 Gregory Village Partners v Chevron 003 - 0000 - 992.14 -21 $13,699.42 Schaffer, Ryan v Gregory Village Partners 003 - 0000 - 991.14 -21 $1,228.79 Pimentel, Louis v CCCSD 001 - 0140 - 400.08 -03 $138.43 JADM - Purchasing, Constr. Contract, Retainer Sery RUNNING EXPENSE PROJECTS Check # Check $ Vendor Name Account # Account $ CL # Department - Division - Description 2 191711 $26,194.82 Meyers, Nave, Riback, Silver 001 - 0100 - 400.08 -02 $5,237.86 ADM - Board Activity - Board Meetings, Retainer Sery 001 - 0100 - 400.08 -03 $2,100.28 ADM - General 001 - 0120 - 400.08 -03 $7,949.02 ADM - H.R. issues, Labor Negotiations 001 - 0140 - 400.08 -03 $138.43 JADM - Purchasing, Constr. Contract, Retainer Sery 001 - 0150 - 400.08 -03 $214.13 ADM - Risk Management, Retainer Sery 001 - 0200 - 420.08 -03 $8,752.80 ES - Legal Work Auth., Retainer Sery 001 - 0200 - 490.08 -03 $924.43 ES - Source Control 001 - 0200 - 420.08 -03 (OM411) $509.85 ES - Annexations 001 - 0200 - 750.08 -03 $91.15 ES - Reclaimed Water 001 - 0300 - 410.08 -03 $138.43 CSO - Admin, Retainer Services 001 - 0400 - 410.08 -03 $138.43 POD - Misc, Retainer Services PROJECTS Page 1 of 1 .,%I Printed: 9/25/2012 Cr Check # Check $ Vendor Name Account # Account $ CL # Projects 3 34801 $1,514.10 Meyers, Nave, Riback, Silver 8230PQ.08 -96 $1,312,22 Treatment plant Projects 8230PQ.08 -98 $201.88 General Improvements Page 1 of 1 .,%I Printed: 9/25/2012 Cr Meyers, Nave 2012 Labor January Negotiations 2011 24,412.61 January 22,872.80 February 24,087.78 March 14,703.34 April 23,741.45 May 7,949.02 June July August 3,327.21 September 5,018.68 October 1,084.48 November 9,268.35 December 13,719.60 32,418.32 2012 January 15,717.50 February 24,412.61 March 22,872.80 April 24,087.78 May 14,703.34 June 23,741.45 July 7,949.02 August September October November December 133,484.50 Totals $165,902.82