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Home My WebLink About00 AGENDA 10-04-12Central Contra BOARD MEETING AGENDA Board Room Thursday October 4, 2012 2:00 p.m. Sanitary District INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS JAMES A. NEIEDLY President DAVID R. WILLIAMS President Pro Tern BARBARA D. HOCK= MICHAEL R. WGILL MARIO M MENESINI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper October 4, 2012 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions: • Shenae Howard, Administrative Assistant, Environmental Services Division • The following Maintenance Crew Members I, Collection System Operations: • Justin Anderson • Stephen DiMaggio • Robert Walker Staff Recommendation: Welcome new employee(s). President Nejedly will present the District pins. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of September 6, 2012 Board meeting. b. Approve expenditures dated October 4, 2012. Reviewed by Budget and Finance Committee. C. Receive August Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Adopt revisions to the job classifications of Plant Operations Division Manager, Plant Maintenance Division Manager, and Collection System Operations Division Manager; add a Collection System Operations Division Manager ($11,087 - $13,476) and Plant Maintenance Division Manager ($11,087 - $13,476); and authorize the filling of both positions. Approval recommended by Human Resources Committee. e. Authorize the General Manager to fill, on an ongoing basis, up to five positions not vacant on the organization chart in order to provide for succession planning or accommodate long -term employee absences. Approval recommended by Human Resources Committee. October 4, 2012 Board Agenda Page 3 Approve amendment to the District's Contractual Assessment District (CAD) Policy No. BP 010 to include language regarding appealing to the Board if a proponent wishes to request an exception to the Policy. Approval recommended by Capital Projects Committee. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. PUBLIC HEARINGS a. Hold public hearing to receive comments on adopting Ordinance No. 274 (uncodified) to establish reimbursement fees applicable to properties that could connect to Job 6413 (Alhambra Valley Road. (5 minute staff presentation.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Ordinance No. 274 (uncodified) establishing reimbursement fees applicable to properties that could connect to Job 6413 (Alhambra Valley Road). 6. REPORTS a. General Manager 1) Update on repair of Cogeneration System. (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Menesini Member Williams October 4, 2012 Board Agenda Page 4 Member Hockett • September 25, 2012 — Recycled Water Committee Meting — Member Hockett (stipend) and President Nejedly (stipend). September 29 — October 3, 2012 — 2012 Water Environment Federation Technical Exhibition and Conference (WEFTEC) Conference in New Orleans (expenses). President Nejedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager Ann Farrell • Director of Collection System Operations Curtis Swanson • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group b. Personnel Matters pursuant to Government Code Section 54957 — Performance Evaluations for Secretary of the District, General Manager, and Counsel for the District. 10. REPORT OUT OF CLOSED SESSION 11. ADJOURNMENT October 4, 2012 Board Agenda Page 5 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION OCTOBER 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 1 McGill, Nejedly 3:00 p.m. Monday Household Hazardous Waste Committee Household Hazardous Waste Conference October 8 Meeting Room 3:00 p.m. Williams, Menesini Tuesday Ad Hoc Legal Services Committee Meeting Collection System Operations Conference October 9 Nejedly, Williams Room, 1250 Springbrook Road, 3:00 p.m. Walnut Creek Thursday Real Estate Committee Meeting Third Floor Executive Conference Room October 11 Menesini, Nejedly 3:00 p.m. Monday California Special Districts Association Central Contra Costa Sanitary District October 15 (CSDA) — Contra Costa Chapter Meeting Multi Purpose Room 10:00 a.m. McGill Monday Special Board Meeting (Closed Session) Collection System Operations Conference October 15 Board of Directors Room, 1250 Springbrook Road, 3:00 p.m. Walnut Creek Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 16 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room October 18 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 29 McGill, Nejedly 3:00 p.m. NOVEMBER 2012 Thursday Board Meeting Board Room November 1 Board of Directors 2:00 p.m. Thursday Special Board Meeting — Capital Board Room November 8 Improvement Budget Planning Workshop 2:00 p.m. Board of Directors Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 13 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room November 15 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 9128112