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Home My WebLink About00. AGENDA 09-20-12Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday September 20, 2012 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro Tem BARBARA D. HOCKETT MICHAEL R. McGILL MARIO M. MENESINI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper September 20, 2012 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. b. Introductions. • Bill Bowers, Machinist, Plant Operations Department • Joseph Zumbo, Media Production Technician Staff Recommendation: Welcome new employees. President Nejedly will present the District pins. 2. PUBLIC COMMENTS 3. POLLUTION PREVENTION a. Adopt Resolution 2012 -077 encouraging and promoting pollution prevention and declaring September 17 -23, 2012 as Pollution Prevention Week. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt the resolution. b. Present 2012 Pollution Prevention Awards to: • D &H Enterprises (automotive repair) • BW PROformance (automotive parts) • Randy's Mobile (general auto repair and vehicle maintenance services) • Systron Donner (manufacturing) Reviewed by Outreach Committee. (10 minute staff presentation.) Staff Recommendation: President Nejedly will present the awards. 4. AWARDS AND COMMENDATIONS a. Adopt Resolution 2012 -078 commending Talksics Toastmasters Club #6718 on its 25 th Anniversary. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt the resolution. b. Receive Achievement of Excellence in Procurement (AEP) Award for 2012 from the National Procurement Institute, Inc. (2 minute staff presentation.) Staff Recommendation: Receive the award. September 20, 2012 Board Agenda Page 3 5. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Special Board meeting held August 23, 2012. b. Approve expenditures dated September 20, 2012. Reviewed by Budget and Finance Committee. C. Receive July 2012 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Authorize extension of medical leave of absence without pay for Administrative Assistant Alma Hachey through December 17, 2012. Reviewed by Human Resources Committee. e. Authorize medical leave of absence without pay for Maintenance Crew Member II Shawn Bitle through December 17, 2012. Reviewed by Human Resources Committee. f. Set November 15, 2012 at 2:00 p.m. as the date and time for public hearing to receive comments on the Final Environmental Impact Report (EIR) on District Annexation 168C — Alhambra Valley Outside Urban Limit Line annexation. g. Authorize the General Manager to execute an amendment to increase the cost ceiling of an existing professional services agreement with Federal Advocates by $30,000, from $100,000 to $130,000, to advocate for Federal funding for the Contra Costa County Refinery Recycled Water Project. h. Approve extension through December 31, 2012 of contract for legal services with Kenton L. Alm, Esq. and associates with the law firm of Meyers, Nave, Riback, Silver & Wilson, due to expire on September 30, 2012, with the provision that the contract will then extend on a month -to -month basis as necessary at that time until further Board action. 6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER September 20, 2012 Board Agenda Page 4 7. PUBLIC HEARINGS a. Hold public hearing to consider adopting Resolution 2012 -079 finding that, in accordance with California Public Contract Code Section 7201, the Seismic Improvements for the Headquarters Office Building (HOB), District Project 8226, are substantially complex to justify increasing the contract retention amount from 5 percent to 10 percent. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt Resolution 2012 -079 increasing the contract retention for the HOB Seismic Improvements, District Project 8226, and find that the project is substantially complex to justify increasing said retention amount from 5 percent to 10 percent, in accordance with California Public Contract Code Section 7201. 8. REPORTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District 1) Review draft Board Calendar for 2013. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation: Provide direction in setting the 2013 Board Calendar. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Menesini Member Hockett • September 6, 2012 — Contra Costa Council reception with County District 11 Supervisor Candace Andersen in Alamo (expenses). September 20, 2012 Board Agenda Page 5 • September 11 -12, 2012 —California Association of Sanitation Agencies (CASA) Executive Board Meetings (stipends). • September 14, 2012 —Human Resources Committee meeting — Member Hockett (stipend) and Member Williams (stipend). Member McGill • September 6, 2012 — Contra Costa Council reception with County District II Supervisor Candace Andersen in Alamo (expenses). • September 17, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). September 20, 2012 — Industrial Association of Contra Costa County (IACC) Forum in Pittsburg. Featured Speaker: John Ulrich, Executive Director of the Chemical Industry Council of California and co -chair of the Green Chemistry Alliance who presented an overview of "Green Chemistry" regulation and steps being taken to implement the legislation passed in 2008 (expenses). President Neiedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager Ann Farrell • Director of Collection System Operations Curtis Swanson • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One September 20, 2012 Board Agenda Page 6 • Management Support/Confidential Group (MS /CG) • Management Group b. Personnel Matters pursuant to Government Code Section 54957 — Performance Evaluations for Secretary of the District, General Manager, and Counsel for the District. 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT September 20, 2012 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION SEPTEMBER 2012 Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 18 McGill, Nejedly 10:00 a.m. Thursday Board Meeting Board Room September 20 Board of Directors 2:00 p.m. September 24 -27 California Special Districts Association San Diego (CSDA) Annual Conference McGill Tuesday Recycled Water Committee Meeting Third Floor Executive Conference Room September 25 Hockett, Nejedly 3:00 p.m. Friday Special Board Meeting (Closed Session) Third Floor Executive Conference Room September 28 Board of Directors 3:30 p.m. September 29 — Water Environmental Federation Technical New Orleans October 3 Exhibition and Conference (WEFTEC) Hockett OCTOBER 1012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 1 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room October 4 Board of Directors 2:00 p.m. Monday Household Hazardous Waste Committee Household Hazard Waste Conference October 8 Meeting Room 3:00 p.m. Williams, Menesini Tuesday Ad Hoc Legal Services Committee Meeting Collection System Operations Conference October 9 Nejedly, Williams Room, 1250 Springbrook Road, 3:00 p.m. Walnut Creek Thursday Real Estate Committee Meeting Third Floor Executive Conference Room October 11 Menesini, Nejedly 3:00 p.m. Monday California Special Districts Association Central Contra Costa Sanitary District October 15 (CSDA) — Contra Costa Chapter Meeting Multi Purpose Room 10:00 a.m. McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 15 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room. October 18 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 29 McGill, Nejedly Nt?VEMBER �ti1 Thursday Board Meeting Board Room November 1 Board of Directors 2:00 p.m. Thursday Special Board Meeting — Capital Board Room November 8 Improvement Budget Planning Workshop 2:00 p.m. Board of Directors Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room November 13 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room November 15 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 9114112