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HomeMy WebLinkAboutACTION SUMMARY 09-06-12J� Central Contra Costa Sanifary District BOARD MEETING ACTION SUMMARY Board Room Thursday September 6, 2012 2:00 p.m. 1. 2 3 ROLL CALL BOARD OF DIRECTORS: .JAMES A. NEIEDLY !'resident DAVID R. WILLIAMS President Pro I'm BARBARA D. HOCKE77' MICHAEL R. McGILL MARIO M. MENESINI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org PRESENT: Members: Hockett, McGill, Menesini, Williams, Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. b. Introduction of the following new employees: • Teji O'Malley, Human Resources Manager • Gregory St. John, Assistant Land Surveyor • Paul Serrato, Maintenance Technician III, Mechanical • Scott Swan, Utility Worker, Collection System Operations • Bret Greenwald, Plant Operator I BOARD ACTION: Welcomed new employees. PUBLIC COMMENTS Representing the Pleasant Hill Martinez Soccer Association (PHMSA), Mr. Frank Gorham stated his organization's interest in leasing 6 -10 acres of the Kiewit parcel (APN 159- 140 -051) as a youth athletic field. President Nejedly suggested that the matter be considered by the Real Estate Committee at its next meeting. AWARDS AND COMMENDATIONS a. Adopt Resolutions 2012 -057 through 2012 -072 recognizing 2012 Service Award recipients. BOARD ACTION: Adopted the resolutions. za September 6, 2012 Board Action Summary Page 2 b. Receive the National Association of Clean Water Agencies (NACWA) Platinum 14 Peak Performance Award. BOARD ACTION: Received the award. 4. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: 1) July 19, 2012; 2) August 2, 2012; and 3) August 6, 2012. b. Approve expenditures dated September 6, 2012. Reviewed by Budget and Finance Committee. C. Adopt Resolution 2012 -073 establishing the Sewer Construction Fund and Debt Service Fund appropriations limit in the amount of $83,942,039 for Fiscal Year 2012 -13, in accordance with Article XIII B of the California Constitution and select the change in the California per capita personal income percentage for use in computing the appropriations limit. d. Approve the Statement of Investment Policy for District assets and the Investment Guidelines Document for the Government Accounting Standards Board (GASB) 45 Trust. Reviewed by Budget and Finance Committee. e. Authorize extension of medical leave of absence without pay for Senior Plant Operator Gordon Trapp through November 17, 2012. f. Adopt Resolution 2012 -074 accepting a grant of easement from Hedayat Rasti and Mitra Rasti (District Project 8401 — Parcel 6), owners of the property located at 1202 Mountain View Boulevard in Walnut Creek (APN 180 -131- 001); and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt Resolution 2012 -075 authorizing the execution of quitclaim deeds for abandoned sewer easements to Chicago Inland Empire, LLC, a California limited liability company, property owner of 2770 North Main Street in Walnut Creek (APN 171 - 070 -041); and authorize staff to record documents with the Contra Costa County Recorder. h. Set September 20, 2012 at 2:00 p.m. as the date and time for a public hearing to receive comments on increasing the construction contract retention amount to 10 percent for the Seismic Improvements for the Headquarters Office Building, District Project 8226, in accordance with Public Contract Code Section 7201. September 6, 2012 Board Action Summary Page 3 Set October 4, 2012 at 2:00 p.m. as the date and time for a public hearing to receive comments on proposed reimbursement fees for the properties which could directly connect to Job 6413 (Alhambra Valley Road) in unincorporated Martinez. Authorize the General Manager to execute a contract with West Coast Locators, Inc. to provide Underground Utility Locating Services, District Project 039700ENG, on an as- needed basis for a one -year period, with an optional extension for two additional one -year periods, in the amount of $110,000 per year; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. k. Adopt Resolution 2012 -076 authorizing the General Manager to execute certificates of unpaid charges on properties when delinquent charges are owed; and authorizing staff to record with the Contra Costa County Recorder (1) all such certificates of unpaid charges, and (2) releases of such certificates upon receipt of payment. Reviewed by Budget and Finance Committee. Adopt Fair Political Practices Commission (FPPC) Form 806, "Agency Report of Public Official Appointments," listing all appointments for which compensation is received and which were appointed by the Board, and directing the Secretary of the District to post and maintain the Form 806 on the District's website. M. Confirm publication of a summary of District Ordinance No. 273 establishing reimbursement fees for the properties which could directly connect to Job 6499 (Vista Del Orinda Contractual Assessment District (CAD)) in Orinda in accordance with District Code Chapter 6.20 (Reimbursement Fees) and the District's CAD Policy. BOARD ACTION: Adopted the Consent Calendar as recommended. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 7.b. was taken out of order to accommodate the public who were present for this item. 6. REPORTS a. General Manager 1) Update on repair of Cogeneration System. BOARD ACTION: Received the report. September 6, 2012 Board Action Summary Page 4 2) Announcements a) Recent Promotion — Kimberly Stahl to Development Services Supervisor in the Environmental Services Division. Recent Retirement — Associate Control Systems Engineer Bill McEachen, after 22 years of service. b) Recent Personnel Advancements — Robert Maroon to Senior Plant Operator, and Jolene Bertera to Engineering Assistant II. C) Purchasing and Materials Services Division Receives Achievement of Excellence in Procurement Award d) Comments from Readers on the Summer Issue of Pipeline e) Public Bidding on Television Inspection of Sanitary Sewers, District Project 039680ENG f) Pretreatment Enforcement Action — St. Mary's College The following additional announcements were distributed at the meeting: g) Non -Injury Incident — Outfall Improvements Project (Phase 6) BOARD ACTION: Received the announcements. b. Counsel for the District District Counsel Kent Alm stated that the Board had previously authorized an expense of $150,000 for joint repair of a landslide threatening a District sewer and improvements at 154 and 158 La Espiral in Orinda. Because the property at 158 La Espiral is in foreclosure, the District may need to pay their share of the repair and therefore the District may exceed the previously authorized amount by about $15,000. The Budget and Finance Committee had no objection at its August 13, 2012 meeting, and, given that the sewer must be stabilized before the rainy season, staff will proceed with the repair. C. Secretary of the District None. d. Board Members September 6, 2012 Board Action Summary Page 5 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett • August 8 -11, 2012 — California Association of Sanitation Agencies (CASA) Annual Conference (expenses) and Executive Board Meeting (stipend) in Monterey. Member McGill • August 2, 2012 — Contra Costa County Mayors' Conference hosted by the City of Orinda. Speaker: Bob Gleeson of the Public Policy Institute of California (expenses). • August 8, 2012 — Contra Costa Council luncheon with featured speaker Congressman George Miller in Concord (expenses). • August 8 -11, 2012 — CASA Annual Conference in Monterey (expenses). • August 13, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). • August 16, 2012 — Capital Projects Committee meeting — Member McGill (stipend) and Member Hockett (stipend). • September 4, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). Member Menesini • August 30, 2012 — Outreach Committee meeting — Member Menesini (stipend) and Member Williams (stipend). Member Williams • August 2, 2012 — Contra Costa County Mayors' Conference hosted by the City of Orinda. Speaker: Bob Gleeson of the Public Policy Institute of California (expenses). BOARD ACTION: Received the reports. September 6, 2012 Board Action Summary Page 6 2) Consider creation of an Ad Hoc Committee to review the provision of legal services to the District. Recommended by Human Resources Committee. BOARD ACTION: Created an Ad Hoc Legal Services Committee and appointed Member Williams and President Nejedly as Committee Members. 3) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 7. ENGINEERING a. Authorize the General Manager to execute an amendment to an existing professional engineering services agreement in the amount of $70,000 with Carollo Engineers, Inc., increasing the contract amount by $290,000 for a new contract ceiling of $360,000, for alternative treatment technologies to remove ammonia from the District's Treatment Plant discharge pursuant to Treatment Plant Planning, District Project 7301; and find that the project is exempt from California Environmental Quality Act (CEQA). BOARD ACTION: Authorized the General Manager to execute an amendment to an existing professional engineering services agreement in the amount of $70,000 with Carollo Engineers, Inc., increasing the contract amount by $290,000 for a new contract ceiling of $360,000, for Treatment Plant Planning, District Project 7301; and found that the project is exempt from CEQA. b. Authorize the General Manager to execute a memorandum of agreement for installment payment of capacity fees; and /or authorize the General Manager to execute a Capacity Use Agreement for Pizza My Way at 1300 Contra Costa Boulevard in Pleasant Hill for a term of less than fifteen years. BOARD ACTION: Authorized the General Manager to execute a memorandum of agreement with the restaurant owner for installment payment of capacity fees. 8. BUDGET AND FINANCE a. Receive Adjusted Period 13 Operations and Maintenance (O &M) June 2012 Year -End Financial Statements and Investment Reports (Period 13). Reviewed by Budget and Finance Committee. September 6, 2012 Board Action Summary Page 7 BOARD ACTION: Received Adjusted O &M June 2012 Year -End Financial Statements and Investment Reports. b. Receive Capital Improvement Budget (CIB) Year -End Status Report. Reviewed by Capital Projects Committee. BOARD ACTION: Received CIB Year -End Report. C. Approve the revised Fiscal Year (FY) 2012 -13 Capital Improvement Budget (CIB) funding authorization table (Table 1) with actual rather than estimated carryover of unspent funds previously allocated to ongoing projects and revised total FY 2012 -13 authorizations for each program. BOARD ACTION: Approved the revised FY 2012 -13 CIB funding authorization table (Table 1) with actual rather than estimated carryover of unspent funds previously allocated to ongoing projects and revised total FY 2012 -13 authorizations for each program. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 11. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager Ann Farrell • Director of Collection System Operations Curtis Swanson • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group September 6, 2012 Board Action Summary Page 8 b. Personnel Matters pursuant to Government Code Section 54957 — Performance Evaluations for Secretary of the District, General Manager, and Counsel for the District. BOARD ACTION: Held closed session. 12. REPORT OUT OF CLOSED SESSION The Board directed the Human Resources Manager to assist with selecting a facilitator to manage the process of performance evaluations for staff reporting directly to the Board. 13. ADJOURNMENT — at 4:45 p.m.