HomeMy WebLinkAboutCAPITAL PROJECTS ACTION SUMMARY 08-16-12Central
Sanitary District
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
CAPITAL PROJECTS COMMITTEE
ACTION SUMMARY
Chair McGill
Member Hockett
Thursday, August 16, 2012
3:00 p.m.
Second Floor Conference Room
5019 Imhoff Place
Martinez, California
BOARD OF DIRECTORS:
JAMES A NEJEDLY
Presiders
DAVID R WILLIAMS
President Pro Tens
BARBARA D HOCKETT
MICHAEL R MCGILL
MARIO AI HENESINI
PHONE: (925) 228 -9500
FAX: (925) 676 -7211
Wtiviv.centralsan.org
PRESENT: Mike McGill, Barbara Hockett, Ann Farrell, Andrew Antkowiak, Roy Li,
Curt Swanson, Russ Leavitt, Tom Godsey, Thomas Brightbill, Paul Seitz, Nate Hodges,
Donna Anderson (for Item 3. only), Elaine Boehme (for Items 3. and 4. only)
Call Meeting to Order
Chair McGill called the meeting to order at 3:00 p.m.
2. Public Comments
None.
3. Review process for selecting vendor for pilot test of Board portal, a collaborative
software which will facilitate the transition to paperless agendas and electronic
calendar and document management
Assistant to the Secretary of the District Donna Anderson presented information
on the current process of uploading Board agenda packets to Dropbox. The
Committee discussed whether to continue with investigation of a Board portal, but
concurred that it would be prudent to fully explore the potential of Dropbox and
annotation software before proceeding. Member Hockett noted that newly -
elected Board members in the November election may wish to have input on the
matter also.
COMMITTEE ACTION: Received information regarding current electronic
agenda process (Dropbox). Recommended reviewing options for
Capital Projects Committee
August 16, 2012
Page 2
annotation application to be used in conjunction with Dropbox. Deferred
further review of possible Board portal until after the November election.
Staff will ensure that agenda packets are uploaded to Dropbox by Friday
afternoons on packet days whenever possible.
*4. Review Contractual Assessment District (CAD) Policy in light of exception
discussions
Director of CSO Curt Swanson and Senior Engineer Thomas Brightbill presented
information on the history and current status of the CAD program (attached). Mr.
Brightbill presented maps showing pockets of homes still on septic.
Committee Members discussed how best to encourage residents not receiving
sewer service to hook up, and directed staff to put an article in the Pipeline
newsletter. They also discussed whether to recommend revisions to the CAD
policy more clearly defining the exception process and changing some of the
terms. Following discussion, District Counsel Kent Alm suggested the addition of
a new paragraph stating that, while the policy is intended to treat similar
properties in a similar fashion, applicants may appeal to the Board of Directors to
consider exceptions if they wish.
COMMITTEE ACTION: Reviewed the policy. Directed staff to put an article
in the Pipeline newsletter describing and promoting the District's CAD
program. Recommended that the Board consider the addition of a
paragraph to the CAD policy as proposed by District Counsel.
5. Review Project Closeout memo
COMMITTEE ACTION: Reviewed the memo and received the report.
*6. Receive Capital Program Fiscal Year 2011 -12 Year -End Financials, including
discussion of key projects
COMMITTEE ACTION: Received the report (attached) and reviewed the
financials.
7. Review draft Position Paper approving a revised 2012 -13 Capital Improvement
Budget funding authorization table (Table 1) with actual rather than estimated
carryover of unspent funds previously allocated to ongoing projects, and revised
total 2012 -13 authorizations for each program, needed for Fiscal Year 2012 -13
based on end of FY 2011 -12 financial data
Staff noted that the revised authorization number is still being refined and the
Position Paper will be brought to the full Board when the .figures are finalized.
Capital Projects Committee
August 16, 2012
Page 3
COMMITTEE ACTION: Recommended Board approval.
8. Review lease options and next steps for securing space for Headquarters Office
Building (HOB) staff during seismic retrofit of HOB
Staff noted that it would be beneficial to put a deposit on a building if a suitable
one can be found and a lease negotiated.
COMMITTEE ACTION: Concurred with staff's recommendation to secure
an appropriate building for relocation by placing a deposit, if a suitable
building can be leased at a reasonable cost.
*9. Reports and Announcements
General Manager Ann Farrell announced that the District is participating in
the regional solar procurement program being coordinated by the Contra
Costa Council (attached). Currently, the District has contracted for several
site assessments at a nominal cost. If the assessment indicates that a
solar power installation at a District site would be beneficial, staff will
report back to the Board.
10. Suggestions for future agenda items
None.
11. Adjournment — at 4:40 p.m.
* Attachment
4.
Unserved Parcels within Urban Limit Line but Outside City Limits
Total Parcels 3,134 Includes unbuildable, government, commercial, common
areas, private roads, etc.
Residential 507
Rural Residential 67 Parcels > 1 acre
Vacant Residential 1,132
Urban Acreage 16 Parcels greater than 10 acres
Unserved Residential Parcels within Urban Limit Line, Inside City Limits, and
More Than 25 feet from a Sewer Main
Martinez
43
Pleasant Hill
4
Walnut Creek
19
Orinda
48
Moraga
7
Lafayette
62
Danville
123
San Ramon
6
TOTAL
316 residential parcels less than 1 acre
Notes
• " Unserved" based on parcels not receiving a 2012 -13 bill for sewer service
charge
• Land use classification based on Contra Costa County Assessor's use code.
August 16, 2012
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Projects Completed /Closed out
in FY 2011 -12
Board Capital Projects Committee
Workshop
August 16, 2012
Total 2011 -12 Closed /Completed
Projects by Program
Program
Total Expenditures
Treatment Plant
$13,891,474
Collection System
$9,263,007
General Improvements
$15,024,688
Recycled Water
$1,035,164
Total
$3952145333
Treatment Plant Program
> $1 million
Project Title
Project Title
Total Expenditures
Total Expenditures
Standby Power Facility
Standby Power Facility
$5,570,902
$5,570,902
Improvements
Improvements
Solids Conditioning Building
Solids Conditioning Building
(SCB) Mechanical Room p
(SCB) Mechanical Room p
Solids Handling
Solids Handling
$5,520,536
$5,520,536
Improvements
Improvements
Primary Treatment
Primary Treatment
Expansion
Expansion
Treatment Plant Program
< $1 million
Project Title
Project Title
Total Expenditures
Total Expenditures
Treatment Plant Protective
Treatment Plant Protective
$815,570
$815,570
Coating, Phase 4
Coating. Phase 4
Solids Conditioning Building
Solids Conditioning Building
(SCB) Mechanical Room p
(SCB) Mechanical Room p
$503,298
$503,298
Treatment Plant Elevator
Treatment Plant Elevator
Modernization p
Modernization p
$492,188
$492,188
Primary Treatment
Primary Treatment
Expansion
Expansion
$468,086
$468,086
Project Title
Project Title
Total Expenditures
Total Expenditures
Treatment Plant Protective
Treatment Plant Protective
$815,570
$815,570
Coating, Phase 4
Coating. Phase 4
Solids Conditioning Building
Solids Conditioning Building
(SCB) Mechanical Room p
(SCB) Mechanical Room p
$503,298
$503,298
Treatment Plant Elevator
Treatment Plant Elevator
Modernization p
Modernization p
$492,188
$492,188
Primary Treatment
Primary Treatment
Expansion
Expansion
$468,086
$468,086
Treatment Plant Program
< $1 million
$355,235
$355,235
System Upgrades Phase 2
System Upgrades Phase 2
$2,500,122
Perimeter Fencing
Perimeter Fencing
$153,554
$153,554
Renovations
Renovations
Treatment Plant Security
Treatment Plant Security
$12,105
$12,105
Upgrade
Upgrade
Bak
Project Title
Project Title
Total Expenditures
Total Expenditures
Instrument &Control —PLC
Instrument &Control —PLC
$355,235
$355,235
System Upgrades Phase 2
System Upgrades Phase 2
$2,500,122
Perimeter Fencing
Perimeter Fencing
$153,554
$153,554
Renovations
Renovations
Treatment Plant Security
Treatment Plant Security
$12,105
$12,105
Upgrade
Upgrade
Collection System Program
> $1 million
Project Title
Total Expenditures
Lafayette Renovations, Ph 7
$2,746,053
Diablo Renovations, Ph 1
$2,500,122
Lafayette Pleasant Hill Road Trunk
$2,308,756
Sewer
Collection System Program
< $1 million
Total Expenditures
Project Title
Total Expenditures
Ferrous Pipe Corrosion Control
$27,784
2011 - 12 Development Sewerage
$632,139
Collection System Modeling
Systems Upgrade
$597,327
Concord Naval Weapons Station
Facilities Plan
$170,927
Vista del Orinda CAD
$167,150
Manhole Rehabilitation
$51,391
Collection System Program
< $1 million
Project Title
Total Expenditures
Martinez Facilities Plan
$34,035
Ferrous Pipe Corrosion Control
$27,784
2011 Storm Damage Repair
$9,323
Collection System Program
< $1 million
Project Title
Total Expenditures
Martinez Facilities Plan
$34,035
Ferrous Pipe Corrosion Control
$27,784
2011 Storm Damage Repair
$9,323
General Improvements
Program
Project Title
Total Expenditures
Collection System Operation
$14,666,716
Department (CSOD) Facility
Improvements
2011 -12 Vehicles & Equipment
$357,972
Acquisition
Back
Recycled Water Program
Project Title
Total Expenditures
Zone 1 Recycled Water
Phase 1 C
$1,035,164
Back
Standby Power Facility
Improvements
Project Purpose:
Replace old standby power diesel engine generators to
improve reliability and efficiency.
Scope of Work:
• Construct a new 4 MW facility that operates in parallel
with other energy sources (PG &E & Cogen System).
• Modify existing building to accept the new engine
generators and bring it up to current seismic standards.
• Install two new engines that meet current BAAQMD
emissions criteria.
• Replace feeder cables.
Financial Summary
• Construction Contract
— (C. Overaa and Co.)
• Change Orders (8.6 %)
• Total Construction
• Engr, CM, Admin (38.9%
• Total Expenditure
$3,693,000
$318,875
$4,011,875
$1,559,035
$5,570,900
2
PG &E Inspection
— Preparalleling Inspection
Source Testing
— Base 50 hrs. /year Testing &
Maintenance Hours
— Source Test to Obtain 100
Hrs.Near
Back
Solids Handling Improvements
Project Purpose:
Provide sludge handling capability for emergency and
non - routine handling of biosolids in the event that
requires shut -down of the Multiple Hearth Furnaces.
Scope of Work:
• Construct a sludge truck loading station with odor
control.
• Construct hoppers for storage of sludge cake
generated overnight and on holidays.
x
Financial Summary
• Construction Contract
— (Manito Construction, Inc.)
• Change Orders (14.5 %)
• Total Construction
• Engr, CM, Admin (32.0%
• Total Expenditure
$3,650,600
$531,182
$4,181,782
$1,338,755
$5,520,500
Structure with Cake Hoppers and Odor Control Unit
0
Treatment Plant Protective
Coating, Phase 4
Project Purpose:
Clean and apply coating to critical infrastructure surfaces not
completed under the first three phases of this project.
Scope of Work:
Apply protective coatings to:
• Headworks bar screens.
• Fuel oil storage tanks.
• Piping and structural supports in the basement of the pump and
blower building.
• Structural steel and piping at the clear well.
• Carbide lime tanks.
• Crane on top of the sludge storage tanks.
10
Financial Summary
• Construction Contract $539,014
— (Euro Style Management, Inc.)
• Change Orders (2.6 %) $13,939
• Total Construction $552,953
• Engr, CM, Admin (47.5 %) $262,617
• Total Expenditure $815,570
Piping Preparation `
Coated Piping
1
11
Lafayette Renovations, Phase 7
Project Purpose:
Replace /Renovate deteriorating
and high maintenance sewer lines
Scope of Work:
Reconstruct 14,200 linear feet of 8-
to 15 -inch sewers in Lafayette
12
Financial Summary
• Construction Contract $1,638,900
- (Precision Engineering)
• Change Orders (3 %) $489570
• Total Construction $1,687,470
• Right -of -Way (11 %) $186,086
• Survey (9.9 %) $167,306
• Engr, CM, Admin (42.9 %) $723,191
• Total Expenditure $2,764,053
13
} Easement Construction
Manhole Base
1:
14
I�
Lateral Liner (Top Hat)
6. Y..i} -+ .4.
Cured -in -Place "
Pipe (CIPP) Liner
k
Back
Diablo Renovations, Phase 1
Project Purpose:
Replace /Renovate deteriorating and high
maintenance sewer lines.
Scope of Work:
Replacement/Repair of 5,823 linear feet
of 8 -, 10, and 12 -inch sewer lines by
open -cut, CIPP, and horizontal
directional drilling in easements and
public right of way.
15
Diablo Renovations, Phase 1
Financial Summary
• Construction Contract $1,304,464
- (California Trenchless)
• Change Orders (5.1 %) $67,054
• Total Construction $1,371,518
• Right -of -Way (22.7 %) $310,931
• Survey (15.1 %) $206,634
• Engr, CM, Admin (44.5 %) $611,050
• Total Expenditure $2,500,100
16
ANICI,
780 (V
N 1
Diablo
4 680
Renovations,
60 � - ° °'° DON00"D /
t a`
Phase 1
Location Map
°, ) IAFAYET[E — j{ WALNUT 1
GREEK
24
CL(3
NDA
MORAGA
OAIaAND - 680
�k
16
• • r,
Lafayette Pleasant Hill Road Trunk
Sewer
Proiect Purpose:
• Provide additional wet weather capacity.
Scope of Work:
• Diverted flow away from the 10 -inch sewer across
Acalanes High School property into a new 15 -inch
sewer along Pleasant Hill Road from Springhill Road
to Stanley Boulevard.
• Remaining deficient sewers were upsized within their
current alignments and connected to the 18 -inch
sewer crossing under Highway 24.
17
Lafayette Pleasant Hill Road Trunk Sewer
Financial Summary
• Construction Contract $1,729,650
(Mountain Cascade)
• Change Orders (4.6 %) $80,337
• Total Construction $1,809,987
• Survey (4.7 %) $ 82,024
• Engr, CM, Admin (31.8 %) $ 416,749
• Total Expenditure $2,308,760
UK
Open cut
construction across
from Acalanes High.
School
n
L
Guided
Boring
Back
Paving
19
Collection System Operations
Department (CSOD) Facility
Improvements
Project Purpose:
Construct a new administration, crew, and
warehouse building at the location of the old
CSOD building.
Scope of Work:
Site improvements such as new paving and
landscaping were also included.
Financial Summary
• Construction Contract $8,455,000
(Bobo Construction, Inc.)
• Change Orders (6.5 %) $546,935
• Total Construction $9,001,935
• Planning & Design (25.6 %) $2,309,196
• CM & Admin (37.3 %) $3,355,579
• Total Expenditure $14,666,700
M -11
collection System
Operations
L k_ = 'CCCSD
wnr.gb�ppk
Rooq .
21
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ago
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Warehouse
r
=Fir
Crew Room. ,
7.
Rack
Zone 1 Recycled Water, Phase 1 C
Scope of Work:
• Planning for the Concord Recycled Water Project.
— Received over $1 Million in Title XVI Funding.
• Connected Large Customers Including:
— Pleasant Hill Police Department
— Pleasant Hill Park
• Connected Smaller Customers Including:
— Old Quarry Road Landscaping and Medians
— Taylor Boulevard Landscaping
• Created District's Hydrant Truck Fill Program.
22
New Connections
• Pleasant Hill Police Department
• Pleasant Hill Park
�\ s
Pleasant Hill
Recreation 6 Park District
People Parks 6 Prog,ams `,nce 1951
Questions?
Back
23
Capital Projects Committee Meeting Announcement
CCCSD Explores Regional Solar Procurement
August 16, 2012
Staff is evaluating participation in a regional procurement of solar power, which is being
led by Alameda County and coordinated locally by the Contra Costa Council. The
benefit of participating in a regional procurement vs. going at it alone is an estimated
cost - savings of 10 -15 %.
As part of the evaluation, staff will have solar site assessments completed on our Imhoff
Place campus, new CSO facility and the Martinez Pump Station. The site assessments
will be done by one of the vendors that responded to a regional request for proposals
(RFP) by Alameda County, which sought these evaluations for :_$2,200 each.
After the site assessments are complete, staff will have an opportunity to decide on
participating in the regional RFP for procurement of solar power. The RFP responses
will be structured in a way that gives price tiers based on the number of participants (the
more participants, the better the pricing).
If CCCSD participates in the regional RFP and the bids are determined to be favorable
to the District, staff will bring a recommendation for approval to the Board of Directors to
secure solar power.
If CCCSD participates in the regional RFP and the bids are determined to be
unfavorable to the District, staff will remove CCCSD from the process and CCCSD will
have no obligation to buy solar power.