HomeMy WebLinkAbout08.c. Approve FY 2012-13 Capital Improvement Budget funding authoirization TableCentral Contra Costa Sanitary District
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BOARD OF DIRECTORS
POSITION PAPER
Board Meeting Date: September 6, 2012
subject: APPROVE A REVISED 2012 -13 CAPITAL IMPROVEMENT BUDGET
FUNDING AUTHORIZATION TABLE (TABLE 1) WITH ACTUAL RATHER THAN
ESTIMATED CARRYOVER OF UNSPENT FUNDS PREVIOUSLY ALLOCATED TO
ONGOING PROJECTS, AND REVISED TOTAL 2012 -13 AUTHORIZATIONS FOR
EACH PROGRAM
Submitted By: Initiating DeptJDiv.:
Earlene Millier, Engineering Assistant III Engineering /Environmental Services
REVIEWED AND RECOMMENDED FOR BOARD ACTION:
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E. Millier
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Ann E. Farrell
General Manager
ISSUE: Board approval of the revised 2012 -13 Capital Improvement Budget (CIB)
funding authorization table (Table 1) will result in an accurate presentation of the actual
authorized funding level for the current budget year.
RECOMMENDATION: Approve a revised 2012 -13 CIB funding authorization (Revised
Table 1), and total 2012 -13 revised authorizations for each program.
FINANCIAL IMPACTS: Planned expenditures have not changed.
ALTERNATIVES /CONSIDERATIONS: The Board could direct staff to modify the CIB
by canceling and closing some ongoing projects to reduce the carryover of previously
allocated funds, or defer some planned 2012 -13 allocations to reduce "Allocations This
Fiscal Year" and thus keep the total funding authorization level consistent with the
estimates included in the approved CIB. This alternative is not recommended.
BACKGROUND: The Board approved the CIB for inclusion in the FY 2012 -13 District
Budget and adopted the budget on June 7, 2012. Final expenditures for FY 2011 -12
were not known at that time, and therefore, Table 1 of the CIB included estimated
amounts for funds previously allocated to ongoing projects, but unspent at the end of
the fiscal year, referred to as "carryover ". Now that actual 2011 -12 expenditures for
capital projects are known, Table 1 has been revised to reflect the actual carryover
amounts.
The difference in carryover between estimated and actual carryover (approximately
$4.6 million) is due primarily to changes in the timing of projects, which left allocated
funds unspent at the end of the fiscal year. Allocated but unspent amounts are carried
over to the next fiscal year. Because of the project changes and consequent higher
carryover, the Total Proposed Authorization is now $45,547,749.
POSITION PAPER
Board Meeting Date: September 6, 2012
Subject APPROVE A REVISED 2012 -13 CAPITAL IMPROVEMENT BUDGET
FUNDING AUTHORIZATION TABLE (TABLE 1) WITH ACTUAL RATHER THAN
ESTIMATED CARRYOVER OF UNSPENT FUNDS PREVIOUSLY ALLOCATED TO
ONGOING PROJECTS, AND REVISED TOTAL 2012 -13 AUTHORIZATIONS FOR
EACH PROGRAM
It is appropriate for the Board to approve the revised 2012 -13 CIB Table 1 with actual,
rather than estimated carryover of allocated but unspent funds for ongoing projects, and
total 2012 -13 revised authorizations for each program.
Attachment 1 includes the Original Table 1 included in the approved CIB and the
Revised Table 1 that includes actual carryover and total program authorizations.
RECOMMENDED BOARD ACTION: Approve the revised 2012 -13 Capital
Improvement Budget funding authorization table with actual, rather than estimated,
previously allocated but unspent funds for ongoing projects, and total 2012 -13 revised
authorizations for each program.
N: \ENVRSEC \Position Papers\Millier\2012 \9- 6 -12 \PP Revised Table 1 - 9-6 -12 FINAL.doc Page 2 of 2
ATTACHMENT 1
ORIGINAL — Table 1: Capital Improvement Budget Summary for Fiscal Year 2012 -13
(Adopted June 7, 2012)
Program
Estimated
Allocation this
FY
Estimated
Carryover from
Previous FY
Total Proposed
Authorization
Estimated FY
2012 -13
Expenditures
Treatment Plant
$8,300,000
$1,944,000
$10,244,000
$7,436,000
Collection System
$8,611,000
$9,013,000
$17,624,000
$13,723,000
General Improvements
$8,520,000
$176,000
$8,696,000
$7,254,000
Recycled Water
$4,170,000
$216,000
$4,386,000
$3,930,000
Total this FY
$29,601,000
$11,349,000
$40,950,000
$32,343,000
REVISED — Table 1: Capital Improvement Budget Summary for Fiscal Year 2012 -13
(Revised September, 2012)
Program
Estimated
Allocation this
FY
Actual
Carryover from
Previous FY
Total Proposed
Authorization
Estimated FY
2012.13
Expenditures
Treatment Plant
$8,300,000
$6,227,535
$14,527,535
$7,436,000
Collection System
$8,611,000
$6,284,290
$14,895,290
$13,723,000
General Improvements
$8,520,000
$2,870,572
$11,390,572
$7,254,000
Recycled Water
1 $4,170,000
1 $564,3521
$4,734,352
1 $3,930,000
Total this FY
1 $29,601,000
1 $15,946,7491
$45,547,749
1 $32,343,000