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Home My WebLink About04.a.2) Approve minutes of Board meeting held August 2, 2012.y.a.2 MINUTES OF THE REGULAR MEETING OF THE DISTRICT BOARD OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT HELD ON AUGUST 2, 2012 The Board of Directors of the Central Contra Costa Sanitary District convened in a regular meeting in the Board Room, 5019 Imhoff Place, Martinez, County of Contra Costa, State of California, at 2:00 p.m. on Thursday, August 2, 2012. President Nejedly called the meeting to order and requested that the Secretary call roll. r 'Room" 1. ROLL CALL PRESENT: Members: Hockett, McGill, Menesini, Williams, Nejedly ABSTAIN: Members: None a. PLEDGE OF ALLEGIANCE TO THE FLAG The Board and staff joined in the Pledge of Allegiance. b. INTRODUCTIONS The Board welcomed the following new employees: Staff Engineer William Grant and Plant Operator Is, Joseph Fuentes, Nick Chavis, and Todd Riley. Bret Greenwald was unable to attend and will be introduced at a future meeting. None. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR a. Approve minutes of Board meeting held July 5, 2012. b. Approve expenditures dated August 2, 2012. Reviewed by Budget and Finance Committee. C. Receive June 2012 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Authorize a public notice that documentation used in the determination of the appropriations limit shall be available fifteen days prior to the Board meeting to be held on September 6, 2012, at which the appropriations limit for the Sewer Construction Fund (tax revenue plus interest) for the 2012 -13 Fiscal Year will be established. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of August 2, 2012 e. Approve continuing the Employee Computer Hardware Purchase Assistance Program effective August 2, 2012 for a one -year period. Reviewed by Budget and Finance Committee. This item was removed from the Consent Calendar at the request of Member McGill and considered separately. Adopt Resolution 2012 -053 authorizing the execution of a quitclaim deed for an abandoned easement (Job 91) to Joseph E. Raphel and Susan D. Raphel, as Co- Trustees of the Joseph and Susan Raphel Family Trust, owner of the property located at 1733 Alameda Diablo in Diablo (APN 195 - 151 -001); and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt Resolution 2012 -054 accepting a grant of easement from Dana Snapp and Deanna Snapp (District Project 8401 — Parcel 16), property owners at 110 Austin Lane in Alamo (APN 192 - 134 -034); adopt Resolution 2012 -055 authorizing the execution of a quitclaim deed to the specified property owners (Job 1597 — Parcel 33); and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt Resolution 2012 -056 authorizing the execution of a quitclaim deed for an abandoned easement (Job 828) to Willie Yee, Jr., and Evelyn M. Yee, as Trustees of the Willie and Evelyn Yee Trust, owner of the property located at 32 Knickerbocker Lane in Orinda (APN 273 - 232 -028); and authorize staff to record documents with the Contra Costa County Recorder. Member McGill stated that, at its July 31, 2012 meeting, the Budget and Finance Committee suspended its recommendation on Item 3.e. until labor contracts are in place with the District's employees. He recommended that the Board also table consideration of the item until that time. Member Hockett stated that the Program is longstanding and, in her opinion, a non- negotiable benefit to the District's employees. She stated that she would like to see the opportunity continue to be given to the employees. Following Member McGill's motion to table the item, President Nejedly stated he would second the motion on the basis that he had no objection if Member McGill would like to discuss the item at a later date. It was moved by Member McGill and seconded by President Nejedly to table Item 3.e. until completion of labor negotiations. Motion passed by the following vote of the Board: AYES: Members: McGill, Menesini, Nejedly NOES: Members: Hockett, Williams ABSTAIN: Members: None CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of August 2, 2012 It was moved by Member McGill and seconded by Member Hockett to adopt the remainder of the Consent Calendar as recommended. Motion passed by unanimous vote of the Board. None. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER _r 5. BIDS AND AWARDS a. AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF $122,175 TO ARROW CONSTRUCTION, THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER, FOR PROVIDING NONDESTRUCTIVE POTHOLING OF UNDERGROUND UTILITIES SERVICES FOR A ONE -YEAR PERIOD, WITH AN OPTIONAL EXTENSION FOR TWO ADDITIONAL ONE -YEAR PERIODS CONTRACT 039457ENG; FIND THAT THE PROJECT IS EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA); AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE THE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS. General Manager Ann Farrell stated that the project will pothole all existing utilities, which is important to the design of the District's renovation projects. The service is routinely bid each year to ensure competitive prices. It was moved by Member Menesini and seconded by Member Williams to find that the project is exempt from CEQA; award a construction contract to Arrow Construction; and authorize the General Manager to execute the contract documents subject to submittal requirements. Motion passed by unanimous vote of the Board. b. AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF $735.800 TO D. W. NICHOLSON CORPORATION, THE LOWEST RESPONSIVE AND RESPONSIBLE BIDDER FOR THE TREATMENT PLANT PIPING RENOVATIONS, PHASE 7 DISTRICT PROJECT 7298: FIND THAT THE PROJECT IS EXEMPT FROM CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA); AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE THE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS. General Manager Ann Farrell stated that the project replaces aging equipment and piping in the Treatment Plant. It was moved by Member McGill and seconded by Member Menesini to find that the project is exempt from CEQA; award a construction contract to D.W. Nicholson CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of August 2, 2012 Corporation; and authorize the General Manager to execute the contract documents subject to submittal requirements. Motion passed by unanimous vote of the Board. 6. REPORTS a. GENERAL MANAGER 1) Update on the District's Treatment Plant construction projects. Provisional Capital Projects Division Manager Andrew Antkowiak provided an update on and presented pictures of three projects in construction at the Treatment Plant. He stated that the Piping Renovations, Phase 6, replaces deteriorated piping and equipment; installs new baffles and gear box assembly at the primary tanks; and new fuel day tanks at the Standby Power Facility. Substantial completion is expected in August 2012. Mr. Antkowiak stated that the Primary Structures Demolition removes various abandoned piping, equipment and primary tanks, and demolishes old lime silos and a storage building. Substantial completion is expected in August 2012. Mr. Antkowiak noted that, due to the unavailability of accurate as- builts, the contractor broke a water line during construction of this project. Staff worked to isolate the area, fix the problem and remove the unneeded portion of the water pipeline. Mr. Antkowiak stated that the Outfall Improvements inspects and repairs both land and submarine portions of the outfall pipeline; re- tests existing joints; installs new joint seals as necessary; stabilizes and protects the submarine portion of the outfall with additional ballast rock; and constructs a new final effluent magnetic flow meter contained within a new meter vault. The final effluent bypass began on July 7, and substantial completion is expected in November 2012. 2) Announcements The following written announcements were included with the agenda packet: a) Purchasing and Materials Manager Stephanie King to Attend 2012 NIGP Forum in Seattle, Washington, August 18 -22, 2012 b) Nutrient Removal Facilities Plan and Process Optimization Studies C) Imminent Release of Final EIR for District Annexation 168C — Alhambra Valley d) Community Group (CoCo San Sustainable Farm) Proposes Sustainable Farm Operation on District Property CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of August 2, 2012 The following additional announcements were distributed at the meeting: e) Recent Promotion of Bernard Martinez to Maintenance Technician III, Mechanical f) Delinquent Fees for Second Living Unit at 1800 San Luis Road in Walnut Creek Paid in Full g) Arrival of New Human Resources Manager Teji O'Malley General Manager Ann Farrell announced that Ms. O'Malley has begun work with the District but was currently at a meeting with Kaiser Permanente, the labor negotiating team and Local One regarding health premiums. b. COUNSEL FOR THE DISTRICT District Counsel Kent Alm reported that a one -line response was received from the appellate court regarding the writ filed in the case of Schaeffer, et al. v. Gregory Village Partners, L.P., Central Contra Costa Sanitary District, et al., Contra Costa County Superior Court, Case No. MSC 11- 01307. The court denied taking up the writ because it believed the District to have adequate remedy by trial and, if necessary, by appeal. As a result, the District remains in State Court with regard to the case, including the Resource Conservation and Recovery Act (RCRA) cause of action. C. SECRETARY OF THE DISTRICT 1) Election update. Secretary of the District Elaine Boehme reported that the current nomination period will end on August 10, 2012 for incumbents. If an incumbent does not file, the period is extended five calendar days for non - incumbents. As of 5:00 p.m. on August 1, 2012, she stated that incumbent Member Hockett has filed her papers, and Mr. Paul H. Causey, Mr. Richard Clark, and former employees Ms. Deborah Hinkson and Mr. Tadeusz Pilecki have taken out papers but not yet filed them. 2) Announce August 6, 2012 Special Board meeting (Closed Session). Secretary of the District Elaine Boehme announced that a Special Board meeting has been scheduled for August 6, 2012. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of August 2, 2012 d. BOARD MEMBERS None. 1) Board Member reports on recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses; future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses Member Williams Member Williams reported that he would be attending the August 2, 2012 Contra Costa County Mayors Conference. Member Hockett Member Hockett reported on the July 23, 2012 Human Resources Committee Meeting and summarized the Action Summary. She noted that the Committee discussed provision of the District's legal services and asked staff to compile more information. She noted that an ad hoc committee may need to be formed to consider the options. The Board received the report without comment. Member McGill Member McGill reported on the July 31, 2012 Budget and Finance Committee meeting and summarized the Action Summary. The Board received the report without comment. 2) Announcements Member McGill submitted a written report covering Announcements. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS General Manager Ann Farrell noted that staff is researching the flight zone restrictions on the Kiewit property from Buchanan Field Airport, in response to a request from the public to repurpose the property as a soccer field. CENTRAL CONTRA COSTA SANITARY DISTRICT Board Minutes of August 2, 2012 9. ADJOURNMENT There being no further business to come before the Board, President Nejedly adjourned the meeting at 2:33 p.m. James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Elaine R. Boehme, CIVIC Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California