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Home My WebLink About00 AGENDA 09-06-12Central Contra BOARD MEETING AGENDA Board Room Thursday September 6, 2012 2:00 p.m. Sanitary District INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro Tem BARBARA D. HOCKF.77 MICHAEL R. MCGII L M41?10 M. MENESINI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours, in advance of the meeting at (925) 229 -7303. - 0 Recycled Paper September 6, 2012 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. b. Introduction of the following new employees: • Teji O'Malley, Human Resources Manager • Gregory St. John, Assistant Land Surveyor • Paul Serrato, Maintenance Technician III, Mechanical • Scott Swan, Utility Worker at Collection System Operation • Bret Greenwald, Plant Operator I Staff Recommendation: Welcome new employees. President Nejedly will present the District pins. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Adopt Resolutions 2012 -057 through 2012 -072 recognizing 2012 Service Award recipients. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt the resolutions. b. Receive the National Association of Clean Water Agencies (NACWA) Platinum 14 Peak Performance Award. (5 minute staff presentation.) Staff Recommendation: Receive the award. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) July 19, 2012; 2) August 2, 2012; and 3) August 6, 2012. b. Approve expenditures dated September 6, 2012. Reviewed by Budget and Finance Committee. C. Adopt Resolution 2012 -073 establishing the Sewer Construction Fund and Debt Service Fund appropriations limit in the amount of $83,942,039 for September 6, 2012 Board Agenda Page 3 Fiscal Year 2012 -13, in accordance with Article XIII B of the California Constitution and select the change in the California per capita personal income percentage for use in computing the appropriations limit. d. Approve the Statement of Investment Policy for District assets and the Investment Guidelines Document for the Government Accounting Standards Board (GASB) 45 Trust. Reviewed by Budget and Finance Committee. e. Authorize extension of medical leave of absence without pay for Senior Plant Operator Gordon Trapp through November 17, 2012. Adopt Resolution 2012 -074 accepting a grant of easement from Hedayat Rasti and Mitra Rasti (District Project 8401 — Parcel 6), owners of the property located at 1202 Mountain View Boulevard in Walnut Creek (APN 180 -131- 001); and authorize staff to record documents with the Contra Costa County Recorder. g. Adopt Resolution 2012 -075 authorizing the execution of quitclaim deeds for abandoned sewer easements to Chicago Inland Empire, LLC, a California limited liability company, property owner of 2770 North Main Street in Walnut Creek (APN 171 - 070 -041); and authorize staff to record documents with the Contra Costa County Recorder. h. Set September 20, 2012 at 2:00 p.m. as the date and time for a public hearing to receive comments on increasing the construction contract retention amount to 10 percent for the Seismic Improvements for the Headquarters Office Building, District Project 8226, in accordance with Public Contract Code Section 7201. i. Set October 4, 2012 at 2:00 p.m. as the date and time for a public hearing to receive comments on proposed reimbursement fees for the properties which could directly connect to Job 6413 (Alhambra Valley Road) in unincorporated Martinez. Authorize the General Manager to execute a contract with West Coast Locators, Inc. to provide Underground Utility Locating Services, District Project 039700ENG, on an as- needed basis for a one -year period, with an optional extension for two additional one -year periods, in the amount of $110,000 per year; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. September 6, 2012 Board Agenda Page 4 k. Adopt Resolution 2012 -076 authorizing the General Manager to execute certificates of unpaid charges on properties when delinquent charges are owed; and authorizing staff to record with the Contra Costa County Recorder (1) all such certificates of unpaid charges, and (2) releases of such certificates upon receipt of payment. Reviewed by Budget and Finance Committee. I. Adopt Fair Political Practices Commission (FPPC) Form 806, "Agency Report of Public Official Appointments," listing all appointments for which compensation is received and which were appointed by the Board, and directing the Secretary of the District to post and maintain the Form 806 on the District's website. M. Confirm publication of a summary of District Ordinance No. 273 establishing reimbursement fees for the properties which could directly connect to Job 6499 (Vista Del Orinda Contractual Assessment District (CAD)) in Orinda in accordance with District Code Chapter 6.20 (Reimbursement Fees) and the District's CAD Policy. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) Update on repair of Cogeneration System. (10 minute staff presentation.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. September 6, 2012 Board Agenda Page 5 Member Hockett • August 8 -11, 2012 — California Association of Sanitation Agencies (CASA) Annual Conference (expenses) and Executive Board Meeting (stipend) in Monterey. Member McGill • August 2, 2012 — Contra Costa County Mayors' Conference hosted by the City of Orinda. Speaker: Bob Gleeson of the Public Policy Institute of California (expenses). • August 8, 2012 — Contra Costa Council luncheon with featured speaker Congressman George Miller in Concord (expenses). • August 8 -11, 2012 — CASA Annual Conference in Monterey (expenses). • August 13, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). • August 16, 2012 — Capital Projects Committee meeting — Member McGill (stipend) and Member Hockett (stipend). • September 4, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). Member Menesini • August 30, 2012 — Outreach Committee meeting — Member Menesini (stipend) and Member Williams (stipend). Member Williams • August 2, 2012 — Contra Costa County Mayors' Conference hosted by the City of Orinda. Speaker: Bob Gleeson of the Public Policy Institute of California (expenses). President Nejedly Staff Recommendation: Receive the reports. September 6, 2012 Board Agenda Page 6 2) Consider creation of an Ad Hoc Committee to review the provision of legal services to the District. Recommended by Human Resources Committee. Staff Recommendation (Motion Required): Consider creation of Ad Hoc Committee; appoint two Board members to the Committee. 3) Announcements Staff Recommendation: Receive the announcements. 7. ENGINEERING a. Authorize the General Manager to execute an amendment to an existing professional engineering services agreement in the amount of $70,000 with Carollo Engineers, Inc., increasing the contract amount by $290,000 for a new contract ceiling of $360,000, for alternative treatment technologies to remove ammonia from the District's Treatment Plant discharge pursuant to Treatment Plant Planning, District Project.7301; and find that the project is exempt from California Environmental Quality Act (CEQA). (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute an amendment to an existing professional engineering services agreement in the amount of $70,000 with Carollo Engineers, Inc., increasing the contract amount by $290,000 for a new contract ceiling of $360,000, for Treatment Plant Planning, District Project 7301; and find that the project is excempt from CEQA. b. Authorize the General Manager to execute a memorandum of agreement for installment payment of capacity fees; and /or authorize the General Manager to execute a Capacity Use Agreement for Pizza My Way at 1300 Contra Costa Boulevard in Pleasant Hill for a term of less than fifteen years. (5 minute staff presentation.) Staff Recommendation (Motion Required): Authorize the General Manager to execute a memorandum of agreement for installment payment of capacity fees; and /or authorize the General Manager to execute a Capacity Use Agreement for Pizza My Way at 1300 Contra Costa Boulevard in Pleasant Hill for a term of less than fifteen years. September 6, 2012 Board Agenda Page 7 8. BUDGET AND FINANCE a. Receive Adjusted Period 13 Operations and Maintenance (O &M) June 2012 Year -End Financial Statements and Investment Reports (Period 13). Reviewed by Budget and Finance Committee (5 minute staff presentation.) Staff Recommendation: Receive Adjusted O &M June 2012 Year -End Financial Statements and Investment Reports. b. Receive Capital Improvement Budget (CIB) Year -End Status Report, Reviewed by Capital Projects Committee. (5 minute staff presentation.) Staff Recommendation: Receive CIB Year -End Report. C. Approve the revised Fiscal Year (FY) 2012 -13 Capital Improvement Budget (CIB) funding authorization table (Table 1) with actual rather than estimated carryover of unspent funds previously allocated to ongoing projects and revised total FY 2012 -13 authorizations for each program, needed for FY 2012 -13 based on FY 2011 -12 year -end financial data. (No presentation is planned, staff will be available to answer questions.) Staff Recommendation (Motion Required): Approve the revised FY 2012 -13 CIB funding authorization table (Table 1) with actual rather than estimated carryover of unspent funds previously allocated to ongoing projects and revised total FY 2012 -13 authorizations for each program, needed for FY 2012 -13 based on FY 2011 -12 year -end financial data. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION a. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager Ann Farrell • Director of Collection System Operations Curtis Swanson • Human Resources Manager Teji O'Malley • Secretary of the District Elaine Boehme September 6, 2012 Board Agenda Page 8 Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group b. Personnel Matters pursuant to Government Code Section 54957 — Performance Evaluations for Secretary of the District, General Manager, and Counsel for the District. 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT September 6, 2012 Board Agenda Page 9 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION 9EPTEMSER.2 #12 Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 4 McGill, Nejedly 9:30 a.m. Thursday Board Meeting Board Room September 6 Board of Directors 2:00 p.m. Friday Human Resources Committee Meeting Collection System Operations Conference September 14 Hockett, Williams Room, 1250 Springbrook Road, 3:00 p.m. Walnut Creek Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 17 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room September 20 Board of Directors 2:00 p.m. September 24 -27 California Special Districts Association San Diego (CSDA) Annual Conference McGill Tuesday Recycled Water Committee Meeting Third Floor Executive Conference Room September 25 Hockett, Nejedly 3:00 p.m. September 29 — 85 Annual Water Environmental New Orleans October 3 Federation Technical Exhibition and Conference (WEFTEC) Hockett OCTOBER 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 1 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room October 4 Board of Directors 2:00 p.m. Monday Household Hazardous Waste Committee Household Hazard Waste Conference October 8 Meeting Room 3:00 p.m. Williams, Menesini Monday California Special Districts Association Central Contra Costa Sanitary District October 15 (CSDA)— Contra Costa Chapter Meeting Multi Purpose Room 10:00 a.m. McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 15 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room October 18 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 8131112