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Home My WebLink About00 AGENDA 08-02-12Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday August 2, 2012 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro Tent BARBARA D. HOCKE7T MICHAEL R. McGILL MARIO M. MENESINI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper August 2, 2012 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. b. Introduction of the following new employees: • William Grant, Staff Engineer • Bret Greenwald, Plant Operator I • Joseph Fuentes, Plant Operator I • Nick Chavis, Plant Operator I • Todd Riley, Plant Operator I Staff Recommendation: Welcome new employees. President Nejedly will present the District pins. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meeting held July 5, 2012. b. Approve expenditures dated August 2, 2012. Reviewed by Budget and Finance Committee. C. Receive June 2012 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Authorize a public notice that documentation used in the determination of the appropriations limit shall be available fifteen days prior to the Board meeting to be held on September 6, 2012, at which the appropriations limit for the Sewer Construction Fund (tax revenue plus interest) for the 2012 -13 Fiscal Year will be established. e. Approve continuing the Employee Computer Hardware Purchase Assistance Program effective August 2, 2012 for a one -year period. Reviewed by Budget and Finance Committee. Adopt Resolution 2012 -053 authorizing the execution of a quitclaim deed for an abandoned easement (Job 91) to Joseph E. Raphel and Susan D. Raphel, as Co- Trustees of the Joseph and Susan Raphel Family Trust, owner of the property located at 1733 Alameda Diablo in Diablo (APN 195 - 151 -001); and authorize staff to record documents with the Contra Costa County Recorder. August 2, 2012 Board Agenda Page 3 g. Adopt Resolution 2012 -054 accepting a grant of easement from Dana Snapp and Deanna Snapp (District Project 8401 — Parcel 16), property owners at 110 Austin Lane in Alamo (APN 192 - 134 -034); adopt Resolution 2012 -055 authorizing the execution of a quitclaim deed to the specified property owners (Job 1597 — Parcel 33); and authorize staff to record documents with the Contra Costa County Recorder. h. Adopt Resolution 2012 -056 authorizing the execution of a quitclaim deed for an abandoned easement (Job 828) to Willie Yee, Jr., and Evelyn M. Yee, as Trustees of the Willie and Evelyn Yee Trust, owner of the property located at 32 Knickerbocker Lane in Orinda (APN 273 - 232 -028); and authorize staff to record documents with the Contra Costa County Recorder. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. BIDS AND AWARDS a. Award a construction contract in the amount of $122,175 to Arrow Construction, the lowest responsive and responsible bidder, for providing nondestructive potholing of underground utilities services for a one -year period, with an optional extension for two additional one -year periods, Contract 039457ENG; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to Arrow Construction; and authorize the General Manager to execute the contract documents subject to submittal requirements. b. Award a construction contract in the amount of $735,800 to D. W. Nicholson Corporation, the lowest responsive and responsible bidder for the Treatment Plant Piping Renovations, Phase 7, District Project 7298; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; award a construction contract to D. W. Nicholson Corporation; and authorize the General Manager to execute the contract documents subject to submittal requirements. August 2, 2012 Board Agenda Page 4 6. REPORTS a. General Manager 1) Update on the District's Treatment Plant construction projects. (10 minute staff presentation.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District 1) Election update. Staff Recommendation: Receive the update. 2) Announce August 6, 2012 Special Board meeting (Closed Session). Staff Recommendation: Receive the announcement. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Menesini Member Williams Member Hockett • July 23, 2012 — Human Resources Committee meeting — Member Hockett (stipend) and President Nejedly (stipend). Member McGill • July 31, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). August 2, 2012 Board Agenda Page 5 President Nejedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. EMERGENCY SITUATIONS REQUIRING BOARD ACTION SUGGESTIONS FOR FUTURE AGENDA ITEMS ADJOURNMENT August 2, 2012 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION AUGUST 2012 Monday Special Board Meeting (Closed Session) Collection System Operations Conference August 6 Board of Directors Room, 1250 Springbrook Road, 3:00 p.m. Walnut Creek August 8 -11 California Association of Sanitation Monterey Agencies (CASA) Annual Conference Hockett, McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room August 13 McGill, Nejedly 3:00 p.m. Thursday Capital Projects Committee Meeting Second Floor Conference Room August 16 McGill, Hockett 3:00 p.m. Thursday Outreach Committee Meeting Third Floor Executive Conference Room August 30 Menesini, Williams 3:00 p.m. SEPTEMBER 2012 Tuesday Budget and Finance Committee Meeting Third Floor, Executive Conference Room September 4 McGill, Nejedly TBD Thursday Board Meeting Board Room September 6 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 17 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room September 20 Board of Directors 2:00 p.m. September 24 -27 California Special Districts Association San Diego (CSDA) Annual Conference McGill September 29 — 85 1h Annual Water Environmental New Orleans October 3 Federation Technical Exhibition and Conference (WEFTEC) Hockett OCTOBER 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 1 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room October 4 Board of Directors 2:00 p.m. Monday California Special Districts Association Central Contra Costa Sanitary District October 15 (CSDA)— Contra Costa Chapter Meeting Multi Purpose Room 10:00 a.m. McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room October 15 McGill, Nejedly 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 7127112