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Home My WebLink About06.a. Award contract to CF Contracting, Inc. for Seismic Improvements for Rental Property, DP 8231Central Contra Costa Sanitary District ' BOARD OF DIRECTORS POSITION PAPER Board Meeting Date: July 19, 2012 subject: WAIVE NON - MATERIAL IRREGULARITY AND AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH CF CONTRACTING, INC. FOR THE CONSTRUCTION OF SEISMIC IMPROVEMENTS FOR RENTAL PROPERTY, DISTRICT PROJECT 8231 Submitted By: Initiating Dept. /Div.: Mike Zubrzycki, Staff Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: PRAWA 0 �.-_ 1 1 1 hLJ Zubrzycki N. Ho es P. Seitz A. Antkowiak Ann E. Farrell General Manager Av ISSUE: On July 9, 2012, eight sealed bids were received and opened for the construction of the Seismic Improvements for Rental Property, District Project 8231. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the contract documents subject to SUBMITTAL requirements. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA); waive non - material irregularity and award a construction contract; and authorize the General Manager to execute the Contract Documents subject to favorable review of insurance certificates, bond submittals, appropriate Contractor license, and any other required submittals (SUBMITTALS). FINANCIAL IMPACTS: Approximately $371,290 including design, bid price, contingency, and construction management. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: Design of structures to withstand forces generated by earthquakes is a field which continues to evolve each time there is a significant seismic event. After each such event, structural engineers review the forces and resultant damages and reanalyze current codes. As a result of the Northridge Earthquake in 1994, significant changes were recommended for the then - current building codes. In January 2008, California adopted updated building codes. Based on the knowledge that significant changes in seismic codes had occurred, District staff determined that it would be prudent to conduct a seismic analysis of District facilities. This seismic analysis has been completed. The analysis identified significant deficiencies in many District facilities, including the Rental Property located at 4737 Imhoff Place, Martinez, CA. N: \PESUP \Position Papers\Zubrzycki \8231 Award.doc Page 1 of 6 POSITION PAPER Board Meeting Date: July 19, 2012 subject: WAIVE NON - MATERIAL IRREGULARITY AND AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH CF CONTRACTING, INC. FOR THE CONSTRUCTION OF SEISMIC IMPROVEMENTS FOR RENTAL PROPERTY, DISTRICT PROJECT 8231 The Rental Property was constructed circa late 1970s. The building is a single -story, high -bay concrete tilt -up structure with a re- entrant corner. A two -story wood frame office building is attached to the concrete structure at the south west re- entrant corner. See Attachment 1 for location of Rental Property. District staff retained the services of a local, structural engineering firm to design a retrofit to the Rental Property. The retrofit will not bring the property up to current, life - safety standards, but addresses the major structural deficiencies of the property by improving the continuity of the roof beams and the connections between the roof beams and tilt -up panels. This retrofit will greatly enhance the ability of people to safely exit the building in the event of a strong earthquake. The building is currently occupied by District staff and tenants, and will house additional District staff during the HOB Seismic Renovation Project. HD Rueb Structural Engineer (HD Rueb) and District staff prepared the plans and specifications for the project. The Engineer's estimate for construction of Seismic Improvements for Rental Property is $233,000. This project was advertised on June 18, 2012. Eight sealed bids, ranging from $186,800 to $244,722 were received and publicly opened on July 9, 2012. The Engineering Department conducted a technical and commercial review of the bids and determined that CF Contracting, Inc. is the lowest responsive bidder with a bid amount of $186,800. This conclusion came after staff, in consultation with District counsel, determined that CF Contracting, Inc. had a defect in its bid that should be waived as immaterial; namely that CF Contracting, Inc. failed to execute its "Statement of Experience" bid form. Since this bid defect does not change the amount of the bid, nor alter in any material way the other terms of the bid, the Board's approval of this contract will confirm staff's finding that this bid defect is non - material, and is waived. A summary of bids received is shown in Attachment 2. The District will perform construction management and will provide contract administration, inspection, survey, office engineering, and submittal review. Staff will retain HD Rueb to provide support services during construction for this project because HD Rueb helped prepare the plans and specifications and, therefore, has a solid understanding of the project design. The construction support services include reviewing shop drawings and submittals, responding to design questions, evaluating change order requests, performing site visits to verify compliance with the design intent, and other related activities. The scope of construction support services has been included in HD Rueb's design contract. NAPESUP\Position Papers\Zubrzycki \8231 Award.doc Page 2 of 6 POSITION PAPER Board Meeting Date: July 19, 2012 subject: WAIVE NON - MATERIAL IRREGULARITY AND AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH CF CONTRACTING, INC. FOR THE CONSTRUCTION OF SEISMIC IMPROVEMENTS FOR RENTAL PROPERTY, DISTRICT PROJECT 8231 The funds required to complete this project, as shown in Attachment 3, are $306,290. The total cost of Seismic Improvements for Rental Property is anticipated to be $371,290. This project is included in the fiscal year (FY) 2012 -2013 Capital Improvement Budget (CIB) on pages GI -36 and GI -37. Staff has conducted a cash -flow analysis of the General Improvement Program budget and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines Section 15301 since it involves repairs to existing public facilities involving no expansion of use. Approval of this project will establish the Board of Directors' independent finding that this project is exempt from CEQA. RECOMMENDED BOARD ACTION: Staff recommends the following: Find that the project is exempt from CEQA, 2. Waive non - material irregularity and award a construction contract in the amount of $186,800 for the construction of the Seismic Improvements for Rental Property, District Project 8231, to CF Contracting, Inc., the lowest responsive bidder, and 3. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements NIPESUP \Position Pape rs\Zubrzycki \8231 Award.doc Page 3 of 6 I MAIN GATE PEN, PROJECT AREA o0` \O0 M 0 � as \\ as R 0 PON Central Contra Costa Attachment Sanitary District Seismic Improvements for Rental Property District Project 8231 1 Location Map Hage 4 of b PROJECT NO.: 8231 ATTACHMENT 2 SEISMIC IMPROVEMENTS FOR RENTAL PROPERTY DISTRICT PROJECT 8231 SUMMARY OF BIDS DATE: JULY 9, 2012 PROJECT NAME: SEISMIC IMPROVEMENTS FOR RENTAL PROPERTY PROJECT LOCATION: 4737 IMHOFF PLACE, MARTINEZ, CALIFORNIA, 94553 NO. OF ADDENDA: 0 ENGINEER'S ESTIMATE: $233,000 NO. BIDDER BID PRICE 1 C F Contracting, Inc. 186,800 San Francisco, CA 94109 2 Robert L. Brown Construction, Inc. 218,100 Martinez, CA 94553 3 JFC Construction, Inc. 218,200 Martinez, CA 94533 4 REM Construction, Inc. 221,996 Paradise, CA 95969 5 Romkon, Inc. 226,350 San Francisco, CA 94109 6 D. W. Nicholson Corporation 232,242 Hayward, CA 94540 7 HM Construction 241,000 Berkeley, CA 94710 8. Ashron Construction and Restoration, Inc. 244,722 Sunnyvale, CA 94089 BIDS OPENED BY /s/ Donna Anderson DATE July 9, 2012 NAPESUP \Position Pape rs\Zubrzycki \8231 Award.doc Page 5 of 6 ATTACHMENT 3 SEISMIC IMPROVEMENTS FOR RENTAL PROPERTY DISTRICT PROJECT 8231 POST -BID / PRECONSTRUCTION ESTIMATE No. Item Description Amounts % Construction Cost 1. CONSTRUCTION a. Construction Contract $186,800 b. Contingency at 15% $28,020 c. Building Permit $3,320 SUBTOTAL - CONSTRUCTION COST $218,140 100% 2. CONSTRUCTION MANAGEMENT a. District Forces - Inspection $25,000 - Construction Management $10,000 b. Consultants - Special Inspection $8,000 - HD Rueb $5,000 c. County - Inspection $5,000 SUBTOTAL - CONSTRUCTION MANAGEMENT $53,000 24% 3. PREBID EXPENDITURES a. Engineering $70,150 32% b. Preliminary Seismic Evaluation $30,000 14% SUBTOTAL - PREBID EXPENDITURES $100,150 46% 4. TOTAL PROJECT COST $371,290 5. FUNDS AUTHORIZED TO DATE $65,000 6. ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT (Line 4 - Line 5) $306,290 NAPESUP \Position Papers\Zubrzycki \8231 Award.doc Page 6 of 6