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Home My WebLink About00 AGENDA 07-19-11Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday July 19, 2012 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro Tem BARBARA D. HOCKETT MICHAEL R. McGILL MARIO M. MENESINI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper July 19, 2012 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) June 21, 2012; and 2) June 28, 2012. b. Approve expenditures dated July 19, 2012. Reviewed by Budget and Finance Committee. C. Adopt Resolution 2012 -050 accepting the terms of the Proposition 84 Integrated Regional Water Management Grant for the Concord Landscape Project (District Project 7299) and authorize the General Manager to execute the grant Implementation Agreement with the Bay Area Clean Water Agencies and other related documents as may be necessary to process the grant. d. Approve the Suspended Pipe Support Evaluation and Repair, District Project 5955, for California Environmental Quality Act (CEQA) /permitting purposes and direct staff to file a Notice of Exemption with the Contra Costa County Clerk. e. Confirm publication of a summary of District Ordinance No. 271 adopting a Schedule of Environmental and Development - Related Rates and Charges in accordance with Chapter 6.30 of the District Code. Confirm publication of a summary of District Ordinance No. 272 adopting a Schedule of Capacity Fees, Rates and Charges in accordance with Chapter 6.12 of the District Code. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER July 19, 2012 Board Agenda Page 3 5. PUBLIC HEARINGS a. Conduct public hearings on the following matters. Reviewed by the Budget and Finance Committee: 1) Consider adopting Resolution 2012 -051 directing that the following items for Fiscal Year 2012 -13 be placed on the Contra Costa County property tax roll for collection: (5 minute staff presentation.) • Capacity Use Charges; and • Assessments for: - Contractual Assessment Districts (CADs), - Alhambra Valley Assessment Districts (AVADs), and - Other fee installment payment programs. Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Resolution 2012 -051 directing that the Fiscal Year 2012 -13 Capacity Use Charges, assessments for CADs, assessments for AVADs, and assessments for other fee installment payment programs be placed on the Contra Costa County property tax roll for collection. 2) Consider adopting Resolution 2012 -052 directing that (1) delinquent charges be placed on the 2012 -13 Contra Costa County tax roll for collection of amounts due for the property owned by Mr. Moti Koka at 1800 San Luis Road, Walnut Creek, California (APN 171 - 230 -052); and (2) a Certificate of Unpaid Charges be recorded to establish a lien on said property. (5 minute staff presentation.) Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Resolution 2012 -052 directing that delinquent charges be placed on the 2012 -13 Contra Costa County tax roll for collection and that a Certificate of Unpaid Charges be recorded as proposed. 6. BIDS AND AWARDS a. Waive non - material irregularity and award a construction contract in the amount of $186,800 to CF Contracting, Inc., the lowest responsive and responsible bidder for the Seismic Improvements for Rental Property, District Project 8231; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned, staff will be available to answer questions.) July 19, 2012 Board Agenda Page 4 Staff Recommendation (Motion Required): Find that the project is exempt from CEQA; waive non - material irregularity and award construction contract to CF Contracting, Inc.; and authorize the General Manager to execute contract documents subject to submittal requirements. 7. REPORTS a. General Manager 1) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District 1) Announce that election nomination period is open. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett Member Menesini Member Williams Member McGill • July 11, 2012— Industrial Association of Contra Costa County Forum featuring speaker David Kail of Diablo Valley College about a new program to train potential and current employees for local industry (expenses). • July 12, 2012 —Contra Costa Mayors' Conference hosted by the City of Walnut Creek. Program featured walking tour of downtown area and discussion of future of Economic Development and Affordable Housing in a Post - Redevelopment World (expenses). July 19, 2012 Board Agenda Page 5 • July 16, 2012 — Contra Costa Special Districts Association (CCSDA) Chapter Meeting (stipend). • July 16, 2012 — Budget and Finance Committee meeting — Member McGill and President Nejedly (stipend). President Neiedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 8. ENGINEERING a. Reconsider Board action of May 17, 2012 approving Contractual Assessment District (CAD) Policy exceptions for a potential El Toyonal -Alta Vista -Dos Osos CAD. (Continued from June 21, 2012.) (5 minute staff presentation.) Staff Recommendation (Motion Required): 1) Rescind approval of the CAD Policy exception to pay non- participant cost shares for the potential El Toyonal CAD; and 2) Confirm approval of the CAD Policy exception to extend the repayment period allowed in the CAD Policy to twenty years in order to mitigate the high cost of sewering in the El Toyonal area. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. CLOSED SESSION a. Conference with Legal Counsel — existing litigation pursuant to Government Code Section 54956.9(a): • Schaeffer, et al. v. Gregory Village Partners L.P. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Court Case No. MSC11- 01307. July 19, 2012 Board Agenda Page 6 b. Conference with Legal Counsel — anticipated litigation — significant exposure to litigation pursuant to Government Code Section 54956.9(b). • One potential case (Regional Water Quality Control Board (RWQCB) enforcement action) 12. REPORT OUT OF CLOSED SESSION 13. ADJOURNMENT July 19, 2012 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION JULY 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room July 16 McGill, Nejedly 4:00 p.m. Thursday Board Meeting Board Room July 19 Board of Directors 2:00 p.m. Friday Special Board Meeting (Closed Session) Collection System Operations Conference July 20 Board of Directors Room, 1250 Springbrook Road, 10:00 a.m. Walnut Creek Monday Human Resources Committee Meeting Collection System Operations Conference July 23 Hockett, Williams Room, 1250 Springbrook Road, 3:00 p.m. Walnut Creek Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room July 31 McGill, Nejedly 3:00 p.m. AUGUST 2012 ; Thursday Board Meeting Board Room August 2 Board of Directors 2:00 p.m. August 8 -11 California Association of Sanitation Monterey Agencies (CASA) Annual Conference Hockett, McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room August 13 McGill, Nejedly 3:00 p.m. Thursday Capital Projects Committee Meeting Second Floor Conference Room August 16 McGill, Hockett 3:00 p.m. SEPTEMBER 2012 Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 4 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room September 6 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 17 McGill, Nejedly 3:00 p.m. viness urnerwise noted, an meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 7113112