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1)
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Item No. 7.a.1
Outstanding Fee Report Update
Tom Godsey
Thomas Brightbill
Senior Engineers
July 5, 2012
Central Contra Costa Sanitary District
Recent Actions Completed
• Field inspection, research and chain -of- authority
sign -off on application -by- application worksheets is
ongoing.
• 104 Septic Conversion applications being cross -
referenced with Sewer TV Inspection results.
88 sites identified for follow -up with local building
departments and inspection by appointment.
• Commenced collection process for some
applications.
• Rescheduled meeting with Concord Building Official
for late July.
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SunGard Report Output
Total Applications
(1,762 for $21.4 million)
----------- ------- - - - - -i r-----------z----------
No Fees Owed Fees Possibly Owed 1 Yet to be Reviewed
(1,499 for $19.2 million) i ; (none)
i
(263 for $2.2 million)
---------- - - - - -I
Connection Related Septic Conversion
(158 for $1 million) Related
(105 for $1.1 million)
Collection Program Steps
• Confirm Fee is Actually Owed
• Determine "Discovery Date"
• Determine Responsible Party(s)
• Send Demand Letter(s)
Program Considerations
• Time Elapsed Since Connection
• Collection Options if Payment Not
Received
• If less than 4 years since discovery:
• File Notice of Unpaid Charges
• Hold Public Hearing and Place on Property
Tax Bill
• Fees to be charged at current rates
Recommendations to the Board
• Understand overall collection
process and concur with mailing of
demand letters
• Be prepared for inquiries and
complaints
• Work with staff to resolve any
complicated payment issues on a
case -by -case basis
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Questions...?