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HomeMy WebLinkAboutBUDGET AND FINANCE ACTION SUMMARY 07-02-12Central Contra Costa Sanitary District (th and the environment • Imhoff , .. SPECIAL MEETING OF THE CENTRAL CONTRA COSTA R04RDOFT)IfffCT °RS: JAA -IESA. NEJEDLP SANITARY DISTRICT Pivszdent BUDGET AND FINANCE COMMITTEE D_�bIDR ntPro Am President Pro Tem BARBAR4D.HOCKETT ACTION SUMMARY - 1HCHAELR. - 1fCGILL AI4RIO Af. AIEVESLE Chair McGill Member Nejedly Monday, July 2, 2012 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California PHONE: (925) 228 -9500 E4-I: (925) 676 -7211 www. cen tralsan. org PRESENT: Mike McGill, Jim Nejedly, Ann Farrell, Stephanie King (left after Item 4.), Shari Deutsch, Tom Godsey (left after Item 7.), Jarred Miyamoto -Mills (left after Item 7.), Thomas Brightbill (left after Item 7.), Thea Vassallo 1. Call Meeting to Order Chair McGill called the meeting to order at 3:00 p.m. 2. Public Comments 1► 1597101 3. Old Business a. Review staff's response to the Committee's request for additional information regarding Expenditures reviewed at previous meeting COMMITTEE ACTION: Reviewed staff's response. b. Review staff's response to the Committee's request for additional information regarding what the District has paid Bob Murray & Associates from 2008 forward and for what services COMMITTEE ACTION: Reviewed staff's response. Budget and Finance Committee July 2, 2012 Page 2 4. Review issues regarding standard language for District consulting contracts COMMITTEE ACTION: Reviewed memo. The Committee suggested developing guidelines for reimbursable expenses. 5. Risk Management a. Review Loss Control Report and discuss outstanding claims COMMITTEE ACTION: Reviewed the report and discussed outstanding claims. Safety and Risk Management Administrator Shari Deutsch was asked to clarify a new CSO claim from Amilcar Granados. 6. Review Position Paper approving recommendation of Deferred Compensation Committee to consolidate management of 457 and 401 (a) Deferred Compensation Plan assets under one carrier, ICMA -RC (Item 8.a. in Board Binder) COMMITTEE ACTION: Reviewed and recommended postponement of the matter until the Benchmark Study results are received mid -late July 2012. 7. Receive update on permit counter and connection fee matters and proposed fee recovery plan (Item 7.a.1) in Board Binder) COMMITTEE ACTION: Reviewed and approved staff recommendation to proceed with demand letters for fees owed. As the collection process moves forward, it is likely that some situations will be brought to the Board for input either by staff or other concerned parties. Staff will keep the Committee and the Board informed of the progress and response from those responding demand letters. 8. Review May 2012 Financial Statements and Investment Reports (Item 3.c. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. 9. Expenditures a. Review Expenditures (Item 3.b. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. Budget and Finance Committee July 2, 2012 Page 3 b. Review Legal Expenditure Summary COMMITTEE ACTION: Reviewed and recommended Board approval. C. Review P -Card expenditures COMMITTEE ACTION: Reviewed P -Card expenditures. 10. Reports and Announcements None. 11. Suggestions for future agenda items 1► reyn 12. Adjournment — at 4:10 p.m.