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Home My WebLink About00 AGENDA 07-05-12L Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday July 5, 2012 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS. JAMES A. NEIEDLY President DAVID R WILLIAMS President Pro Tem BARBARA D. HOCKED' MICHAEL R. McGILL MARIO M. MENESINI PHONE: (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper 1. ROLL CALL July 5, 2012 Board Agenda Page 2 a. Pledge of Allegiance to the Flag. b. Introductions: 1) Staff Engineers in the Capital Projects Division: • Noe Meza • Chathura Abeyrathna • Liana Olsen • Damasio Zepeda Aragon 2) Staff Engineer in the Plant Operations Department: • Robert Hess III Staff Recommendation: Welcome new employees. President Nejedly will present the District pins. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meeting held June 7, 2012. b. Approve expenditures dated July 5, 2012. Reviewed by Budget and Finance Committee. C. Receive May 2012 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. d. Adopt Resolution 2012 -048 appointing Thea Vassallo as Finance Manager, Pay Range M -29 ($9,798.57 - $11,910.24), effective July 18, 2012. e. Adopt Resolution 2012 -049 appointing Teji O'Malley as Human Resources Manager, Pay Range M -33 ($8,881.64 - $10,795.72), effective July 20, 2012. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER July 5, 2012 Board Agenda Page 3 5. PUBLIC HEARINGS a. Conduct a public hearing to consider adopting the following for the Vista Del Orinda Contractual Assessment District (CAD) No. 2010 -2 in Orinda, District Project 6499: (Continued from June 21, 2012.) (5 minute staff presentation.) 1) Resolution 2012 -045 confirming and levying final assessments; 2) Resolution 2012 -046. directing that the Fiscal Year 2012 -13 assessments be placed on the Contra Costa County property tax roll for collection; and 3) Uncodified Ordinance No. 273 to establish reimbursement fees for the properties which could directly connect to District Project 6499 (Vista Del Orinda CAD No. 2010 -2). Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Resolution 2012 -045, Resolution 2012 -046; and uncodified Ordinance 273 as presented. 6. BIDS AND AWARDS a. Reject sole bid submitted for construction of the 2012 CIPP (cured -in -place pipe) Sliplining Project, DP 8405. (10 minute staff presentation.) Staff Recommendation (Motion Required): Reject bid. 7. REPORTS a. General Manager 1) Update on permit counter and connection fee collection matters and proposed fee recovery plan. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation: Receive the update. 2) Announcements Staff Recommendation: Receive the announcements. July 5, 2012 Board Agenda Page 4 b. Counsel for the District 1) Provide written legal update. (No presentation is planned; District Counsel will be available to answer questions.) Staff Recommendation: Receive the update. C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Hockett Member Menesini Member Williams Member McGill • July 2, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). President Nejedly Staff Recommendation: Receive the reports. 2) Provide direction to Member McGill, the District's representative and voting delegate for the Contra Costa Chapter of the California Special Districts Association (CSDA), on how to vote at the upcoming CSDA Election for Representative of Region 3, Seat A. Staff Recommendation: Provide direction to Member McGill on how to vote at the CSDA Election. 3) Announcements Staff Recommendation: Receive the announcements. July 5, 2012 Board Agenda Page 5 8. BUDGET AND FINANCE a. Approve recommendation of Deferred Compensation Committee to consolidate management of 457 and 401(a) Deferred Compensation Plan assets under one carrier, ICMA -RC. Reviewed by Budget and Finance Committee. (5 minute staff presentation.) Staff Recommendation (Motion Required): Approve recommendation of Deferred Compensation Committee to consolidate management of deferred compensation plan assets under one carrier, ICMA -RC. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. ADJOURNMENT July 5, 2012 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION n$. JULY 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room July 2 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room July 5 Board of Directors 2:00 p.m. Monday California Special Districts Association — Central Contra Costa Sanitary District July 16 Contra Costa Chapter Meeting Multi Purpose Room 10:00 a.m. McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room July 16 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room July 19 Board of Directors 2:00 p.m. Friday Special Board Meeting (Closed Session) Collection System Operations Conference July 20 Board of Directors Room, 1250 Springbrook Road, 10:00 Walnut Creek Monday Human Resources Committee Meeting Collection System Operations Conference July 23 Hockett, Williams Room, 1250 Springbrook Road, 3:00 p.m. Walnut Creek Tuesday Budget and Finance Committee Meeting Third. Floor Executive Conference Room July 31 McGill, Nejedly 3:00 p.m. AUGUST 2012 Thursday Board Meeting Board Room August 2 Board of Directors 2:00 p.m. August 8 -11 California Association of Sanitation Monterey Agencies (CASA) Annual Conference Hockett, McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room August 13 McGill, Nejedly 3:00 p.m. SEPTEMBER 2012' Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 4 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room September 6 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room September 17 McGill, Nejedly 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 6129112