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Home My WebLink About00. AGENDA 06-21-12Jl Central Contra Costa Sanitary District BOARD MEETING AGENDA Board Room Thursday June 21, 2012 2:00 p.m. INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEJEDLY President DAVID R. WILLIAMS President Pro Tem BARBARA D. HOCKE7T MICHAEL R. MCGILL MARIO M MENESINI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. 0 Recycled Paper June 21, 2012 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) May 17, 2012; and 2) May 24, 2012. b. Approve expenditures dated June 21, 2012. Reviewed by Budget and Finance Committee. C. Set July 19, 2012 at 2:00 p.m. as the date and time for a public hearing to consider placing delinquent charges on the Fiscal Year 2012 -13 Contra Costa County property tax roll for collection. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 5. PUBLIC HEARINGS a. Conduct a public hearing to consider adopting the following for the Vista Del Orinda Contractual Assessment District (CAD) No. 2010 -2 in Orinda, District Project 6499: (5 minute staff presentation.) 1) Resolution 2012 -045 confirming and levying final assessments; 2) Resolution 2012 -046 directing that the Fiscal Year 2012 -13 assessments be placed on the Contra Costa County property tax roll for collection; and 3) Uncodified Ordinance No. 273 to establish reimbursement fees for the properties which could directly connect to District Project 6499 (Vista Del Orinda CAD No. 2010 -2). Staff Recommendation (Motion and 4 Affirmative Votes Required): Adopt Resolution 2012 -045, Resolution 2012 -046; and uncodified Ordinance 273 as presented. June 21, 2012 Board Agenda Page 3 b. Conduct a public hearing and consider adopting Resolution of Application 2012 -047 approving a Negative Declaration, the proposed annexation, and the application to Contra Costa Local Agency Formation Commission ( LAFCO) initiating annexation proceedings for Central Contra Costa Sanitary District ( CCCSD) Annexation 183 — Orinda, Pleasant Hill, and Walnut Creek. (5 minute staff presentation.) Staff Recommendation (Motion Required): Adopt Resolution of Application 2012 -047 approving a Negative Declaration, the proposed annexation, and the application to Contra Costa LAFCO initiating annexation proceedings for CCCSD District Annexation 183 — Orinda, Pleasant Hill, and Walnut Creek (DA 183). 6. BIDS AND AWARDS a. Consider granting request for bid relief by K.J. Woods Construction, Inc.; award a construction contract in the amount of $1,969,446 to Ranger Pipelines, Inc., the lowest responsive and responsible bidder for the Walnut Creek Sewer Renovations, Phase 9, District Project 8401; find that the project is exempt from California Environmental Quality Act (CEQA); authorize the General Manager to execute the contract documents subject to submittal requirements; and approve a supplemental authorization of $3,000,000 to the Collection System Program of the Capital Improvement Budget. (5 minute staff presentation.) Staff Recommendation (Motion Required): Grant bid relief to K.J. Woods Construction, Inc.; award a construction contract to Ranger Pipelines, Inc.; find that the project is exempt from California Environmental Quality Act (CEQA); authorize the General Manager to execute the contract documents subject to submittal requirements; and approve a supplemental authorization of $3,000,000 to the Collection System Program of the Capital Improvement Budget. 7. REPORTS a. General Manager 1) Update on permit counter and connection fee collection matters. (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. June 21, 2012 Board Agenda Page 4 b. Counsel for the District C. Secretary of the District 1) Announce upcoming election nomination period. Staff Recommendation: Receive the announcement. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Menesini Member Williams Member Hockett • June 14, 2012 — Recycled Water Committee meeting — Member Hockett (stipend) and President Nejedly (stipend). Member McGill • June 7, 2012 — Contra Costa Mayors' Conference hosted by the City of Hercules (expenses). • June 19, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). President Nejedly Staff Recommendation: Receive the reports. 2) Member McGill — California Special Districts Association — Consideration of proposed Chapter Affiliation Agreement. Staff Recommendation: Provide input to Member McGill. 3) Announcements Staff Recommendation: Receive the announcements. June 21, 2012 Board Agenda Page 5 8. ENGINEERING a. Reconsider Board action of May 17, 2012 approving Contractual Assessment District (CAD) Policy exceptions for a potential El Toyonal -Alta Vista -Dos Osos CAD. (5 minute staff presentation.) Staff Recommendation (Motion Required): (1) Rescind approval of the CAD Policy exception to pay non - participant cost shares for the potential El Toyonal CAD; and (2) confirm approval of the CAD Policy exception to extend the repayment period allowed in the CAD Policy to twenty years in order to mitigate the high cost of sewering in the El Toyonal area. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS 11. ADJOURNMENT June 21, 2012 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE /TIME MEETING /ATTENDEES LOCATION JUNE 2012 Thursday Special Board Meeting (Closed Session) Collection System Operations Conference June 28 Board of Directors Room, 1250 Springbrook Road, 3:00 p.m. Walnut Creek JULY 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room July 2 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room July 5 Board of Directors 2:00 p.m. Monday California Special Districts Association — Central Contra Costa Sanitary District July 16 Contra Costa Chapter Meeting Multi Purpose Room 10:00 a.m. McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room July 16 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room July 19 Board of Directors 2:00 p.m. Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room July 31 McGill, Nejedly 3:00 p.m. AUGUST 2012 Thursday Board Meeting Board Room August 2 Board of Directors 2:00 p.m. August 8 -11 California Association of Sanitation Monterey Agencies (CASA) Annual Conference Hockett, McGill Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room August 13 McGill, Nejedly 3:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 6115112