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HomeMy WebLinkAboutBUDGET AND FINANCE AGENDA 05-29-12Central Contra Costa Sanitary District Protecting publichealth and Me environniont 5019 linhoff Place, Martinez, CA 94553-4392 SPECIAL MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA JAMES A. NEIEDLY SANITARY DISTRICT President BUDGET AND FINANCE COMMITTEE DAVIDR WILLIAMS Presidennt t Prro o Tem Board Room 5019 Imhoff Place Martinez, California INFORMATION FOR THE PUBLIC ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA Anyone wishing to address the Committee on an item listed on the agenda will be heard when the Committee Chair calls for comments from the audience. The Chair may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Committee for discussion. There is no further comment permitted from the audience unless invited by the Committee. ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Committee is prohibited from discussing items not calendared on the agenda. You may address the Committee on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on Committee agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours of the meeting to a majority of the Committee are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Conference Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate. please contact the Secretary of the? District at least 48 hours in advance of the meeting at (925) 229 -7303. BARBARA D. HOCKETT Chair McGill MICHAEL R. MCGILL MARIO M. MENESIN! Member Nejedly PHONE: (925) 228 -9500 FAX: (925) 676 -7211 Tuesday, May 29, 2012 mm.centralsan.org 3:00 p.m. Board Room 5019 Imhoff Place Martinez, California INFORMATION FOR THE PUBLIC ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA Anyone wishing to address the Committee on an item listed on the agenda will be heard when the Committee Chair calls for comments from the audience. The Chair may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Committee for discussion. There is no further comment permitted from the audience unless invited by the Committee. ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Committee is prohibited from discussing items not calendared on the agenda. You may address the Committee on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on Committee agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours of the meeting to a majority of the Committee are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Conference Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate. please contact the Secretary of the? District at least 48 hours in advance of the meeting at (925) 229 -7303. Budget and Finance Committee May 29, 2012 Page 2 1. Call Meeting to Order 2. Public Comments *3. Interview the following financial advisor to assist with analyzing options for paying down a portion of the Unfunded Actuarial Accrued Liability (UAAL) and negotiating a favorable agreement with Contra Costa County Employees' Retirement Association (CCCERA) for prepayment of the UAAL: • Thomas M. DeMars of Fieldman Rolapp & Associates, Inc. Staff Recommendation: Interview the candidate and provide direction to staff. 4. Old Business *a. Review staff's response to the questions regarding the following matters: • Purchase of a 2" Keckly Valve in the amount of $2,008.61 • Check #189964 to Snap -On Industrial in the amount of $746.93 Staff Recommendation: Review the responses. *b. Review monthly charges for past labor negotiations for comparison purposes Staff Recommendation: Review the charges and provide direction to staff if needed. 5. Reports and Announcements a. Meyers Nave to credit three mistakenly - billed charges totaling $1,951.23 to April 2012 invoice Staff Recommendation: Receive the announcement. 6. Suggestions for future agenda items 7. Adjournment * Attachment S. CCCSD FINANCIAL ADVISOR QUESTIONS April 20, 2012 1) Briefly describe your experience with municipal finance and different types of bond sales. 2) We are considering selling bonds and using the proceeds to pay down a portion of our estimated $120 million in Unfunded Actuarial Accrued Liability (UAAL) in the County retirement program ( CCCERA). a. Do you have experience doing this with another client? b. Which type of vehicle have you used? Pension obligation bonds? Revenue bonds? Other? c. What are the advantages and disadvantages of the different types of bonds. 3) One concept we are exploring is the use of revenue bonds, due to their lower interest rate. Our idea is to use the revenue bonds to fund our capital construction program and use the revenue stream for our capital program as well as some of the capital program reserves to fund the UAAL. a. Have you seen this done with another client or jurisdiction? b. What are the potential difficulties with such an approach? 4) We have a concern about the ability to sequester our funds in the CCCERA retirement program such that they are not commingled with others. A letter from CCCERA on this matter is attached. Our concerns include making sure our payments are sequestered to ensure that they are dedicated to our retirees, and having a mechanism for refunding our payments should market conditions or benefits change in the future. We have also been advised by CCCERA that it would be wise to dollar cost average our money into CCCERA to avoid taking an unexpected loss should we make a large payment at one point in time. Do you have any thoughts about the protections we need to build into our plan in order to protect our funds and mitigate against market losses should we choose to pay down our UAAL? 5) How would you structure the team to accomplish our objective? For example, our understanding is that our financial advisor should be independent and not participate in the bond sale. What role would your firm be interested in playing? 6) Do you have any general suggestions for enhancing the financial management of our assets and liabilities? 4a. Central Contra Costa Sanitary District May 29, 2012 TO: BUDGET AND FINANCE COMMITTEE FROM: THEA VASSALLO, PROVISIONAL FINANCE DIRECTOR I` VIA: ANN FARRELL, GENERAL MANAGERJ,,: SUBJECT: EXPENDITURE PAID TO SNAP ON INDUSTRIAL AND P -CARD PURCHASE OF 2" VALVE At the May 15, 2012 Budget and Finance Committee meeting, staff was asked to provide additional information on the following: 1. Expenditure Check #189964 Snap on Industrial $ 746.93 Per discussion with purchasing, invoice is for the annual Modular Diagnosis Information System ( MODIS) software update. MODIS is used in the vehicle shop. 2. P -Card purchase of 2" Keckley valve Per review of the invoice documentation the District was billed for the following: 1 2" thread bronze lever valve $1,425.53 1 2" threaded bronze repair kit 385.00 Freight 60.00 Tax and shipping 138.08 Total - $ 2.008.61 i Invoice copies are attached for your convenience. N:\ADMINSUP\ADMIN \FINANCE MANAGER \Budget and Finance Committee \Response memos \Budget and Finance Memo 5 -29- 12 exp -pcard purchase.doc 5napign/ndusM A Division of IDS(' Hollings 111 21755 N11'1VORK PLACE CHICAU0 .11.60673 Date 04/10/2012 LAdmin- _ p 101IH50200021101'' 5er, ices CONTRA COSTA, COUNTY OF SANITARY DIS AVI- ISELACCT(i DEPT 5019 IMHOFF PLACE MARTINEZ. CA 94553 INVOICh Invoice No. ARV/16942430 Invoice Date 04/10/2012 Custou►er No. 200832850 Cuskener Ret 039321 Reference Postal /Delivery 300817233 1200832850 Sales Rep. 033924 Furton. Robert N CuskanerGrp NO] INDUSTRIAL Order No. /Date 1 Y6992251 / 04 -03 -2012 Order Reference 160033924- 208660 SHIP TO: CONTRA COSTA. COIINI'Y OF 5019 IMHOFF PL ,\(:E MART1NEZ, CA 94553 CUSTOMER LINE STOCK NUMBER / DESCklP '11ON WHS ORD -QTY B/O -QTY SHIP -QTY UNIT NET "I'CYl' \I NFT I FFS14001.121 1.17SJD 100 0.00 1.00 690.00 SA9000 MODIS CF 1'I'1)A'11' Country of Origin USA UNI'11iD STATUS NON IiSS EFSI'.1001.121N C'ouuuodity Code 9031908060 L 'Total Net= $690.00 Tax= $56.93 'Total USD = $716 93 lens of Delivery E05 goods Ship Via : UPS GROUND 'Penns of Payment P45 NET 45 DAYS FED. I /I) 36- 4070294 Dl1NS #80 -609 -5217 ALL ki -TURNS REQCIRF PRIOR APPROVAL WITH ROA NUMBF -R. AI.1. SIIII'I'IN(i CLAIMS MUST IIF FILED WI'111IN 1.1 DAPS NO'11 ;: NON FSS DESIONA1'E1) ITEMS ARE SOLD AS A MICRO PURC IIASF ('ON.SIS'II:Nl' WI'lll 1'1?DERAL ACQUISITION kFULLA110N I I -ARI SL III'Ak 1' 11? r`tij-{ R L C'C ;1gTr " `a rl Sahli 1 ',q'! 101 G Tr, I 10 T p V ` Please return this portion m ith your payment, and 111du(Ie the lm nice NWubcr cm vgur.ranuttance checi:. Nor yursttons Please Lail 1- 877- 7- U)- 190LI. Invoice No. : ARV/16942436 Invoice Date: 04/10/2012 Amount Due: $746 93 CONTRA COSTA. COUNTY OF SANITARY DISTAVHSE /ACCTC, DF,P1' 5019 IMHOFF PLACE. MAR11NE7. CA 94553 REMIT 10. Pwa A 117A "Iia/ A Division of IDSC Holdings LL' 21755 NETWORK PLACT CHICAGO. IL 60673 Page 1 embank. U S BANCORP SERVICE CENTER 5'xl P. 0. Box 6343 t Fargo, ND 58125 -6343 �I111���' I�III�I��III1��11�����1�11� 'I'�I'll�l"I'I�IIIIlII�'�I� 000000793 1 AV 0.350 106481526132258 P MATTHEW MAHONEY CCCSD 5019 IMHOFF PL MARTINEZ CA 94553 -4316 CENTRAL CONTRA COSTA SAN DIST ACCOUNT NUMBER 4246 - 0400 -1370 -5530 STATEMENT DATE 03 -22 -12 TOTAL ACTIVITY $ 3,92424 "MEMO STATEMENT ONLY" DO NOT REMIT PAYMENT We certify that all purchases listed on this statement, unless nnotateZto con tr ry re true, correct an for official business only. Payment is authorized. �1 • � —? 2,�s te � Approver 1112, Cardholder Da 3 12 Apprer Date ! A // n �1 POST DATE TRAN DATE TRANSACTION DESCRIPTION REFERENCE NUMBER MCC AMOUNT 02 -23 02.22 BAY VALVE SERVICE INC 206- 782 -7800 WA 24431062054207636200011 7699 U 1,540 65© DISPUTED AMOUNT PUR ID. 21527 TAX: 108.90 PURCHASES & 03 -01 02.29 ECOLAB CENTER 800 - 352.5326 MN 24493982060196000001830 2842 & 358.7 AMOUNT DUE CASH ADVANCES .00 PUR ID CC TAX 27 34 C/O U.S. BANCORP SERVICE CENTER, INC $ 0 00 CASH A VANC F 03 -14 03 -12 PITTSBURG WINNELSON CO PITTSBURG CA 24692162073000300469387 5074 2,008 61 3 TOTAL ACTIVITY $3,924.24 PUR ID: 001185 TAX: 0.00 03 -14 03 -09 PITTSBURG WINNELSON CO PITTSBURG CA 24692162073000300469395 5074 16.24® PUR ID 001185 TAX: 0 00 Default Accounting Code: NO DAC ACCOUNT NUMBER ACCOUNT SUMMARY CUSTOMER SERVICE CALL 4246 - 0400 - 1370 -5530 PREVIOUS A AN 800 - 344 -5696 STATEMENT DATE DISPUTED AMOUNT PURCHASES & 03 -22 -12 $ .00 OTHER CHARGES 9 4. 4 SEND BILLING INQUIRIES TO: AMOUNT DUE CASH ADVANCES .00 C/O U.S. BANCORP SERVICE CENTER, INC $ 0 00 CASH A VANC F U.S. BANK NATIONAL ASSOCIATION ND P.O. BOX 6335 FARGO, ND 58125.6335 DO NOT REMIT CREDITS TOTAL ACTIVITY $3,924.24 COPYRIGHT 2005 U.S. BANK NATIONAL ASSOCIATION No PAGE 1 1`F 1 �J 1 0�� � $ � G } a: 0 CM \ ) k \ 2 } # 0 n k § } } § CD \ I . � } }0 _ 2 \ § 2 § ) k ) ) § �@ ID a■ ------��� i§ -.2 =g / 1§ 05 (1 7 / �k \\ m o g`- C()_|[ $ e e e e a N It ¥ 2 / § E } / sx k w l 10, m" § § § § §- ®�2» k Ik ° 22. k k , ��------------ ` a § §Em] - - - a a a a .. N2���' § © 0.7 �9 G k�'kc &2 2's o Af!722e Cl) It] 2 O c a ' �k $ § °222,iL � / ]f \I §r§ r �a \2o 0� �k /] �3 0 0 0 0 \E2§02/ \ k k \ kkk) /$k /k LU V § § g g § 2 a( m co E� k \ § k ■� 2 / 2 / �k § § § § § �------------ § �@ ID a■ ------��� i§ -.2 =g k 1§ 05 (1 7 / �k \\ o g`- C()_|[ $ a N It ¥ 2 / § sx k w l 10, m" § § § § §- ®�2» k 0 0 0 0 ° 22. I I a¢ 7 , ��------------ ` a § §Em] - - - - -- .. \ \ \ } / \ } } I a. j j � % N \ � 0 / k 2 0 � u / ]CD a C� &b § �@ ID a■ i§ -.2 =g k 1§ 05 (1 7 / �k \\ o g`- C()_|[ $ a N It ¥ 2 / § sx k w l 10, m" § § § § §- ®�2» k 0 0 0 0 ° 22. I I a¢ 7 , ` a § §Em] ki N2���' © 0.7 �9 G k�'kc &2 2's o Af!722e Cl) It] 2 O c a ' �k $ § °222,iL � / ]f \I §r§ r �a \2o 0� �k /] �3 0 0 0 0 \E2§02/ \ k k \ kkk) /$k /k �� 3/26/2012 18:46 PITTSBURG_WINNELSON_ 19253709854 FR-It To; PMSSURG � L � PITTSBURGH AVE 94565 L — 1 page Reprinted Invoice D 1/1 P o Date Printed Invoice No. 1 3/12/12 048403 00 To Reorder Contact Us At one NO. 1925`252 -9600 Fax No .. ,92s 252 9e01 DB# 08 t sold T.; r Ship To: CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE MARTINEZ, CA 94553 �t��= i�`01185 ° t."'r ""-,K.j'i� JOHN WYATT TySoc'ic T -WHEN �'FIIR 31Y��� * * * VIEW MY INVOICE LOGON TO MY.WINWHOLESALE.COM AND SIGN I Ordered IU /N I t e a D e s c r i p t i o n Units Shipped 8/C P r I c• P•r Discount E x t o n d o d 1—T.-- 1 EA 2' #62 THRD BRONZE LEVER VALVE 1 1,425.5300 1,425.53 KECKLEY .00 T 1 EA 21 #62 THRD BRONZE REPAIR KIT 1 385.0000 385.00 KECKLEY REPAIR KIT ONLY .00 1 EA UPS FREIGHT CHARGE 1 60.0000 .00 60.00 0• iF,• ?'1t- ®�O T —: rAhthlY SwVle. ChrP R.Y 4 1M11ed IO PKt Dull ACCOwIt%. Code: Not Solos 1,470.53 10TH, NET AFTER CA-050131980 Freight 00 If Paid By 4/10/12 You May Deduct 37.41 State Tax z 6.250 State Tax 116.91 Local Tax L 2,000 Local Tex Invoice Amount PITTSBURS �BU�A&m / R COYAN, y When You provide a chock as payment, you authorize us either to use information from your chock to make a ono -time elect onlc fund transfer from your account or to process the payment as a check transaction. For inquiries please call (925) 252-960 TBC: You agree that the sale of these products /services is subject to all of our standard terms and conditions of sale loc ed at www.winwholesala.com /tcsele. )2- WDICEL► ; L—r Iow1<,C 2 W l JAJ0LSor� DAtJItL" 1) 2 tCE�KL� VArLvc ll-� 2 sT2jk'&T� ,ev � 7f�/ ��31�i 2tr� [E- 1iZL�il1elj COWAjF z� I� Re av��i� 1<t-r F"orZ -r�te- AgoJe- T 41, 425,53 1 8153 �I q, 37 t 25.00 1;984,9,0 71 I 1 _ I P,7 J c 5 UR-C,- 4juv jd,- sqVJ G � Z�"L w o C46 47 o Hansen Bridgett Meyers, Nave 2008 Negotiations 2011 Negotiations January January February February March March April April May May June June July July August August $ 3,327.21 September $ 1,568.00 September $ 5,018.68 October $ 1,134.00 October $ 1,084.48 November $ 1,755.00 November $ 9,268.35 December $ 4,781.20 December $ 13,719.60 $ 9,238.20 $ 32,418.32 Rate Rate D. Clinton $325 ELK $296 A. Woodall $270 2009 2012 January $ 7,975.00 January $ 15,717.50 February $ 13,557.50 February $ 24,412.61 March $ 13,225.07 March $ 22,872.80 April $ 14,547.90 April May $ 10,886.74 May June $ 5,584.70 June July $ 789.60 July August $ - August September $ 1,595.00 September October $ 830.50 October November $ 55.00 November December $ 110.00 December $ 69,157.01 $ 63,002.91 Total $ 78,395.21 Total $ 95,421.23 A. Woodall Rate $27 * C0 0GUQ'V& LD 0 i (, Rate ELK $296 JJL $235