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Home My WebLink AboutACTION SUMMARY 05-17-12Jl Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday May 17, 2012 2:00 p.m. 1. ROLL CALL BOARD OF DIRECTORS J�4AIES A. NEJEDLY President DAF7D R. I E7LL1.4AfS President Pro Ten? BARB_ P-4 D. HOCKETT _111CHAEL R. _1IcGILL ;1L 4RIO.11. _1IEVEtiINY PHOtiE: (925) 228 -9500 FAI: (925) 676 -7211 www. centralsan. org PRESENT: Members: Hockett, McGill, Menesini, Williams, Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. 2011 Plant Safety Award (Large Plant) from the California Water Environment Association (CWEA). b. 2012 George W. Burke, Jr. Facility Safety Award from the Water Environment Federation (WEF) and CWEA in recognition of the excellence of the District's active and effective safety program and safety record. BOARD ACTION: Ms. Maura Bonnarens, Past President of CWEA, presented both awards to President Nejedly. 4. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: 1) April 12, 2012; and 2) April 19, 2012. b. Approve expenditures dated May 3, 2012 and May 17, 2012. Reviewed by Budget and Finance Committee. May 17, 2012 Board Action Summary Page 2 C. Adopt Resolution 2012 -035 authorizing execution of a Consent to Common Use Agreement with Contra Costa Water District (CCWD) for an easement over 321 Golf Club Road in Pleasant Hill (APN 153 - 040 -009; Job 4985 — Parcels 15 and 35; Job 7181 — Parcel 2), and authorize staff to record documents with the Contra Costa County Recorder. d. Adopt Resolution 2012 -036 accepting an amendment to a grant of easement from Contra Costa County on lands commonly referred to as the Buchanan Fields Golf Course (APN 125 - 010 -022 and APN 125 - 010 -023; District Project 5980 — Parcel R -2), and authorize staff to record documents with the Contra Costa County Recorder. e. Set June 21, 2012 at 2:00 p.m. as the date and time for a public hearing to consider: (1) confirming and levying final assessments for the Vista Del Orinda Contractual Assessment District (CAD) No. 2010 -2 in Orinda, (2) placing the Fiscal Year 2012 -13 assessments on the Contra Costa County tax roll for collection, and (3) adopting an uncodified ordinance establishing reimbursement fees for the properties which could directly connect to Job 6499. Set June 21, 2012 at 2:00 p.m. as the date and time for a public hearing on District Annexation 183 — Orinda, Pleasant Hill, and Walnut Creek negative declaration. g. Authorize the President of the Board of Directors and the Secretary of the District to execute an agreement with the City of Orinda for an initial term of one year with automatic annual renewals unless cancelled for the District to provide operation and maintenance services for the two new Wilder Pumping Stations. BOARD ACTION: Adopted the Consent Calendar as recommended. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Items 8.a., 8.b. and 13.c. were taken out of order. 6. BIDS AND AWARDS a. Award a construction contract in the amount of $1,562,091 to Pacific Trenchless, Inc., the lowest responsive and responsible bidder for the North Orinda Sewer Renovations, Phase 4, District Project 5973; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. May 17, 2012 Board Action Summary Page 3 BOARD ACTION: Found that the project is exempt from CEQA, awarded a construction contract to Pacific Trenchless, Inc., and authorized the General Manager to execute contract documents subject to submittal requirements. 7. REPORTS a. General Manager 1) Update on permit counter and connection fee collection matters. BOARD ACTION: Received the report. 2) Announcements a) Public bidding for 2012 Cured -in -Place Pipe (CIPP) Sliplining Project, District Project 8405 b) Public bidding for Seismic Improvements for Rental Property Project (4737 Imhoff Place), District Project 8231 C) Public bidding for Survey Monument Replacement Contract No. 39341 d) United States Environmental Protection Agency (EPA) denies all Petitions for Reconsideration of Sewage Sludge Incinerators Rule e) Recent staff promotions: Nate Hodges, Edgar Lopez, Nancy Molina, Nate Morales, and Mark Wenslawski promoted to Associate Engineers in the Engineering Department (Capital Projects Division) effective May 7, 2012 f) Annual Summer Student Safety Picnic to be held July 18, 2012 g) Records Center — Status of Conversion of Records h) Employees to attend International Right of Way Association Annual Education Conference in Seattle, Washington, June 8- 13, 2012 BOARD ACTION: Received the announcements. b. Counsel for the District Provided an update on Schaeffer case, which will be scheduled for Closed Session at the next Board meeting. May 17, 2012 Board Action Summary Page 4 C. Secretary of the District No reports. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; anc meetings or conferences for which the District paid their expenses. Member Hockett • May 16, 2012 — Human Resources Committee meeting — Member Hockett (stipend) and President Nejedly (Alternate) (stipend). Member McGill • May 3, 2012 — Contra Costa Mayors' Conference hosted by the Town of Danville (expenses). • May 7, 2012 — Meeting with Pleasant Hill Mayor Hanecak and City Manager Catalano to introduce General Manager Ann Farrell (stipend). • May 8, 2012 — Capital Projects Committee meeting — Member McGill (stipend) and Member Hockett (stipend). • May 15, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). BOARD ACTION: Received the reports. 2) Announcements Member McGill provided a written report covering Announcements. BOARD ACTION: Received the announcements. 8. ENGINEERING a. Consider authorizing an exception to the District's Contractual Assessment District (CAD) Policy No. BP 010 to allow the District to fund the cost of non- participants for the proposed El Toyonal -Alta Vista -Dos Osos CAD in Orinda. May 17, 2012 Board Action Summary Page 5 BOARD ACTION: Approved CAD Policy exceptions for a potential El Toyonal area CAD, as described in Scenario B set forth on page 2 of the Position Paper and in the staff presentation: to allow the District to cover up to 18 non - participant shares (assuming 17 participants) out of the 35 properties (51% of the project) at an approximate cost of $310,000 - $476,000; to include a due -on -sale clause for participant's assessments, a provision for the District to recoup its lost investment opportunity cost, non - participant reimbursements to continue until all District funds are recovered; and to provide a longer period for participants to repay their assessments; and making findings to justify the reasons for approving an exception to the District's CAD Policy No. BP 010. Resolution to be brought back to the Board prior to consideration of formation of the CAD. (3 -2; Nejedly and Williams, No). b. Consider authorizing an exception to the District's CAD Policy No. BP 010 to allow the District to fund the cost of non - participants for the proposed St. Mary's Road CAD No. 2011 -1 in Lafayette. BOARD ACTION: Approved CAD Policy exceptions to allow the District to cover up to 3.5 non - participant shares out of 14 total shares, the remaining 10.5 shares to be funded by participants and the City of Lafayette; to include a due -on -sale clause for participant's assessments, a provision for the District to recoup its lost investment opportunity cost, non - participant reimbursements to continue until all District funds are recovered; and making findings to justify the reasons for approving an exception to the District's CAD Policy No. BP 010. Resolution to be brought back to the Board prior to consideration of formation of the CAD. (3 -2; Nejedly and Williams, No). 9. TREATMENT PLANT a. Adopt Resolution 2012 -037 authorizing the General Manager to amend the existing professional services agreement in the amount of $98,000 with Carollo Engineers, increasing the cost ceiling by $402,000 for a new contract ceiling of $500,000, to allow for design and repair of the cogeneration unit without the solicitation of competitive bids. BOARD ACTION: Adopted Resolution 2012 -037 as recommended. May 17, 2012 Board Action Summary Page 6 10. BUDGET AND FINANCE a. Receive the Fiscal Year 2012 -13 Operations and Maintenance Budget and the Fiscal Year 2012 -13 Debt Service Fund Budget. Reviewed by Budget and Finance Committee. BOARD ACTION: Received the Fiscal Year 2012 -13 Operations and Maintenance Budget and the Fiscal Year 2012 -13 Debt Service Fund Budget. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 1► reyn 12. SUGGESTIONS FOR FUTURE AGENDA ITEMS Member Williams requested that staff provide the Board with a list of all Board - approved policies, and look at adopting a Board policy regarding sustainability. 13. CLOSED SESSION a. Conference with Legal Counsel — anticipated litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): one potential case. b. Conference with Legal Counsel — existing litigation pursuant to Government Code Section 54956.9(a): • City of Brentwood et al. v. Robert Campbell, et al., Contra Costa County Superior Court Case No. N11 -1029. C. Personnel matters pursuant to Government Code Section 54957(b)(1) - discipline, dismissal or release of a public employee. BOARD ACTION: Held the closed session. Item 13.c. was taken out of order. 14. REPORT OUT OF CLOSED SESSION No report out on Items 3.a. or 3.b. District Labor Counsel Daniel Clinton reported that, for Item 13.c., the Board provided direction to staff. No final action was taken. 15. ADJOURNMENT — at 4:55 p.m.