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HomeMy WebLinkAboutBUDGET AND FINANCE ACTION SUMMARY 01-09-12 SPECIAL MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA JAMES A. NEJEDLY President SANITARY DISTRICT DAVID R. WILLIAMS BUDGET AND FINANCE COMMITTEE President Pro Tem BARBARA D. HOCKETT MICHAEL R. MCGILL A C T I O N S U M M A R Y MARIO M. MENESINI PHONE: (925) 228-9500 FAX: (925) 676-7211 Chair Williams www.centralsan.org Member Nejedly Monday, January 9, 2012 3:00 p.m. Main Conference Room Collection System Operations Department (CSOD) Facility 1250 Springbrook Road Walnut Creek, CA 94597 PRESENT: Dave Williams, Jim Nejedly, Randy Musgraves, Jim Kelly, Ann Farrell, Debbie Ratcliff, Elaine Boehme 1. Call Meeting to Order Chair Williams called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Risk Management a. Review Loss Control Report and discuss outstanding claims COMMITTEE ACTION: Reviewed the report and discussed outstanding claims. b. Discuss new claims 1) 1064 Manzana Place, Lafayette plumbing reimbursement COMMITTEE ACTION: Discussed new claim. Budget and Finance Committee January 9, 2012 Page 2 4. Review Position Paper adopting Resolution 2012-002 approving amendments to the District’s Section 457 Deferred Compensation Plan and the 401(a) Money Purchase Plan in accordance with the Heroes Earnings Assistance and Relief Tax Act of 2008 (HEART) which amended the Internal Revenue Code (Item 4.d. in Board Binder) Staff discussed the required recommended changes, which relate to military personnel and treatment of their compensation while on duty. COMMITTEE ACTION: Reviewed and recommended Board adoption. 5. Discuss annual public review of Board compensation Secretary of the District Elaine Boehme referred to her memorandum included in the Committee packet regarding an annual public review of Board Member compensation and benefits, in accordance with the District’s response to Grand Jury Report No. 1104. She asked for Committee input and a recommendation to the Board on how to proceed with the annual review. COMMITTEE ACTION: Recommended that the Board set a public hearing to discuss Board Member compensation and benefits and establishment of a regular annual public review. 6. Review November 2011 Financial Statements and Investment Reports (Item 4.c. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. 7. Expenditures a. Review Expenditures (Item 4.b. in Board Binder) The Committee had three outstanding questions, which staff will research and bring back to the next Committee meeting:  Bob Murray and Associates – Provide a breakdown of the charges.  Our Savior’s Lutheran Church – Provide detail for the payment.  CR Fireline – Provide information as to what was purchased for $274. COMMITTEE ACTION: Reviewed and recommended Board approval. Budget and Finance Committee January 9, 2012 Page 3 b. Review Legal Expenditure Summary COMMITTEE ACTION: Reviewed Legal Expenditure Summary. c. Review P-Card expenditures COMMITTEE ACTION: Reviewed P-Card expenditures. 8. Reports and Announcements None. 9. Suggestions for future agenda items None. 10. Adjournment – at 3:30 p.m.