HomeMy WebLinkAbout07.a.1) Update on permit counter and connection fee collection mattersCentral Contra Costa Sanitary District
May 10, 2012
TO: THE HONORABLE BOARD OF DIRECTOR
VIA: ANN E. FARRELL, GENERAL MANAGER
JARRED MIYAMOTO- MILLS, PROVISIONAL ENVIRONMENTAL
SERVICES DIVISION MANAGER
FROM: TOM GODSEI�, SENIOR ENGINEER
SUBJECT: OUTSTANDING DEVELOPMENT SERVICES FEES - UPDATE
At its March 15, 2012 regular meeting, the Board received a report on the recently
concluded Audit of Permit Counter and Connection Fee Connection Practices by Bartle
Wells Associates. The Board directed staff to report progress on implementing the
audit's recommendations at each subsequent Board meeting. This memo presents our
fourth report. Over the past two weeks, staff has done the following:
• Observed in the initial stage of the evaluation effort that a large number of the
"outstanding fees" are related to private side sewer alteration, repair and
replacement applications. About 900 of the 1,762 applications listed in the report
are in this category with total fees of approximately $300,000. These
applications include quoted charges for inspection of the side sewer work. Since
permits were not issued and no inspections were conducted, the listed fees are
not currently owed. However, failure to obtain permits and inspections for side
sewer work are violations of the District Code, so these applications will be
reclassified for code compliance follow up by Development Services staff.
• Met with Town of Danville and City of Walnut Creek building permit staff. The
Town and City attendees agreed to allow CCCSD sign off on final inspections.
• Reviewed and signed off on the first batch of the Accountemps' work and
prepared for manual removal /correction of fees in the SunGard database.
Attached is a table that summarizes the Accountemps' work to date.
The application evaluation team's work will be completed by June 30, 2012. Where
applications with verified fees owed are identified, staff will immediately commence
pursuing collection. Collection efforts may extend into 2013 depending on the volume
and complexity of applications where we determine that fees are collectible.
TG:sdh
Attachment
NAENVRSEMPosition Papers \Godsey\2012 \Board Memos \5- 17- 12\Memo the BOD re Status 5 -17 -12 Final.doc
Progress To Date - 5/11/2012
Potentially Collectible
Not Owed
Total
or yet to be reviewed
(Active, Paid or to be removed)
Description
Number Amount
of Applications
%
Number
..
Amount
%
Number
Applications
Amount
%
Active Applications
66
$
2,567,726
12%
66
$
2,567,726
12 /.
(expect permit issuance in future)
Possibly collectible,
151 $ 1,357,272
6%
151
$
1,357,272
6%
Additional research & field inspection needed
Currently being resolved by CCCSD staff
4 $ 21,679
1%
4
$
21,679
1%
(Illegal Connections)
Main Line Extensions - Active, canceled or postponed
97
$
625,025
3%
97
$
625,025
3%
No Fees Currently Due — to be manually removed
68
$
8,494,186
40%
68
$
8,494,186
40%
Paid in full - since report was created in December 2011
33
$
230,009
1%
33
$
230,009
1%
Being Paid /Financed (Capacity Use Charge Program,
1
$
21,388
0%
1
$
21,388
0%
CADs, AVADs, Septic Conversion Instalment Payments)
Side Sewer Applications less than $1,000
818
$
271,193
1%
818
$
271,193
1%
(Code Enforcement Follow -Up)
Applications yet to be reviewed
524 $ 7,788,437
36%
524
$
7,788,437
36%
Total
0•
ii ,