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Home My WebLink About06.a. Award construction contract to Pacific Trenchless, Inc. re North Orinda Sewer Renovations, Phase 4, District Project 5973Board Meeting Date: May 17, 2012 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH PACIFIC TRENCHLESS, INC. FOR THE CONSTRUCTION OF THE NORTH ORINDA SEWER RENOVATIONS, PHASE 4, DISTRICT PROJECT NO. 5973 Submitted By: Initiating Dept. /Div.: Mark Wenslawski, Associate Engineer Engineering /Capital Projects REVIEWED AND RECOMMENDED FOR BOARD ACTION: M. Wenslawski S. Me s tsky A. Antkowiak Ann E. Farrell General Manager ISSUE: On May 2, 2012, six (6) sealed bids were received and opened for the construction of the North Orinda Sewer Renovations, Phase 4, District Project No. 5973. The Board of Directors must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the contract documents subject to SUBMITTAL requirements. RECOMMENDATION: Find that the project is exempt from the California Environmental Quality Act (CEQA), award a construction contract, and authorize the General Manager to execute the Contract Documents subject to favorable review of insurance certificates, bond submittals, appropriate Contractor license, and any other required submittals (SUBMITTALS). FINANCIAL IMPACTS: Approximately $2,589,000 including design, bid price, contingency, and construction management. ALTERNATIVES /CONSIDERATIONS: Reject all bids, which is not recommended. BACKGROUND: North Orinda Sewer Renovations; Phase 4, is part of the ongoing Collection System Renovation Program. The North Orinda Sewer Renovations, Phase 4 project will renovate approximately 14,400 linear feet of 6- and 8 -inch sewer lines in public streets and private easements in the City of Orinda. Construction of the sewers in easements will involve close cooperation with customers for site access and restoration. District staff prepared the plans and specifications for the project. The Engineer's estimate for construction of the North Orinda Sewer Renovations, Phase 4, is $2,100,000. This project was advertised on April 1`2 and 19, 2012. Six (6) sealed bids, ranging from $1,562,091 to $2,927,794, were received and publicly opened on May 2, N: \PESUP \Cbradley \POSITION PAPERS \Wenslawski \5973 Award PRDOC Page 1 of 6 POSITION PAPER Board Meeting Date: May 17, 2012 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH PACIFIC TRENCHLESS, INC. FOR THE CONSTRUCTION OF THE NORTH ORINDA SEWER RENOVATIONS, PHASE 4, DISTRICT PROJECT NO. 5973 2012. The Engineering Department conducted a technical and commercial review of the bids and determined that Pacific Trenchless, Inc. is the lowest responsive bidder with a bid amount of $1,562,091. A summary of bids received is shown in Attachment 2. The District will administer the construction contract and will provide contract administration, inspection, survey, office engineering, and submittal review. The funds required to complete this project, as shown in Attachment 3, are $2,139,000. The total cost of the North Orinda Sewer Renovations, Phase 4, is anticipated to be $2,589,000. This project is included in the fiscal year (FY) 2011 -12 Capital Improvement Budget (CIB) on page CS -19. Staff has conducted a cash -flow analysis of the Collection System Program budget and concluded that adequate funds are available for this project. Staff has concluded that this project is exempt from the California Environmental Quality Act (CEQA) under District CEQA Guidelines, Section 15302, because it involves replacement of sewers at substantially the same locations and with the same purpose and level of activity of the facilities being replaced. Any capacity increases are for non - growth inducing wet weather purposes. This project also is exempt under District CEQA Guidelines Section 15061(b)( 3), since it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. This certainty is based on the District's past experience with numerous sewer construction projects of this nature, the relatively short distances involved, and the District's mitigating construction specifications. These specifications are standardized general and special conditions that are made part of the project bid documents to address environmental considerations, such as protecting trees and riparian areas, as well as compliance with applicable federal, state, county, district, municipal and local laws, ordinances, orders, and regulations. Authorization of the construction contract for this project will establish the Board of Directors' independent finding that the project is exempt from CEQA. RECOMMENDED BOARD ACTION: Staff recommends the following: 1. Find that the project is exempt from CEQA, 2. Award a construction contract in the amount of $1,562,091 for the construction of the North Orinda Sewer Renovations, Phase 4, District Project No. 5973, to Pacific Trenchless, Inc., the lowest responsive bidder, and WPESUP\Cbradley \POSITION PAPERS \wenslawski \5973 Award PP.DOC Page 2 of 6 POSITION PAPER Board Meeting Date: May 17, 2012 subject: AWARD A CONSTRUCTION CONTRACT AND AUTHORIZE THE GENERAL MANAGER TO EXECUTE CONTRACT DOCUMENTS SUBJECT TO SUBMITTAL REQUIREMENTS WITH PACIFIC TRENCHLESS, INC. FOR THE CONSTRUCTION OF THE NORTH ORINDA SEWER RENOVATIONS, PHASE 4, DISTRICT PROJECT NO. 5973 3. Authorize the General Manager to execute the Contract Documents subject to SUBMITTAL requirements. N: \PESUP \Cbradley \POSITION PAPERS \Wenslawski \5973 Award PP.DOC Page 3 of 6 CREEK V -o Vo N i 0 V2 1 MILE 24 Tf �ya E E i LEGEND: v I 11D PROJECT LOCATION \ \ T n 0 r Central Contra Costa Attachment Sanitary District NORTH ORINDA SEWER RENOVATION PHASE 4 PROJECT LOCATIONS V DP 5973 f Page 4 of 6 ATTACHMENT 2 NORTH ORINDA SEWER RENOVATIONS, PHASE 4 DISTRICT PROJECT 5973 SUMMARY OF BIDS PROJECT NO.: 5973 DATE: MAY 2, 2012 PROJECT NAME: NORTH ORINDA SEWER RENOVATIONS, PHASE 4 PROJECT LOCATION: ORINDA, CA. NO. OF ADDENDA: 1 ENGINEER EST.: $2,100,000 NO. BIDDER BID PRICE 1 Pacific Trenchless, Inc. $1,562,091 Oakland, CA 94607 2 K. J. Woods Construction $1,738,000 San Francisco, CA 94124 3 Precision Engineering, Inc. $1,787,930 San Francisco, CA 94124 4 California Trenchless, Inc. $2,475,295 Dublin, CA 94568 5 McGuire and Hester $2,683,405 Oakland, CA 94603 6 Ranger Pipelines $2,927,794 San Francisco, CA 94124 BIDS OPENED BY /s /Elaine Boehme DATE May 2, 2012 N: IPESUMCbradleyTOSITION PAPERS\Wenslawski15973 Award PP.DOC Page 5 of 6 ATTACHMENT 3 NORTH ORINDA SEWER RENOVATIONS, PHASE 4 DISTRICT PROJECT NO. 5973 POST -BID / PRECONSTRUCTION ESTIMATE No. Item Description Amounts % Construction Cost 1. CONSTRUCTION a. Construction Contract $1,562,091 b. Contingency at 15% $234,909 c. Permits $10,000 SUBTOTAL - CONSTRUCTION COST $1,807,000 100% 2. CONSTRUCTION MANAGEMENT a. District Forces - Inspection $160,000 - Construction Management $70,000 - Public Relations $10,000 - Survey $15,000 b. Consultants - Material Testing $10,000 - Geotechnical and Arborist $15,000 SUBTOTAL - CONSTRUCTION MANAGEMENT $280,000 15% 3. PREBID EXPENDITURES a. Engineering and Public Relations $290,000 16% b. Right of Way $25,000 1% c. Survey $81,000 4% d. Drafting $106,000 6% SUBTOTAL - PREBID EXPENDITURES $502,00 0 28% 4. TOTAL PROJECT COST $2,589,000 5. FUNDS AUTHORIZED TO DATE $450,000 6. ADDITIONAL ALLOCATION NEEDED TO COMPLETE PROJECT Line 4 - Line 5 WPESUP\Cbradley \POSITION PAPERS \Wenslawski \5973 Award PP.DOC Page 6 of 6