The URL can be used to link to this page

Home My WebLink About00. AGENDA 05-17-12Central Contra BOARD MEETING AGENDA Board Room Thursday May 17, 2012 2:00 p.m. Sanitary District INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS. JAMES A. NEJEDLY President DAVID R. WILI IAMS President Pro Tem BARBARA D. HOCKETT MICHAEL R. McGILL 11A RIO M. MENESINI PHONE: (925) 228 -9500 FAX- (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the , Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. Recycled Paper May 17, 2012 Board Agenda Page 2 1. ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. 2011 Plant Safety Award (Large Plant) from the California Water Environment Association (CWEA). b. 2012 George W. Burke, Jr. Facility Safety Award from the Water Environment Federation (WEF) and CWEA in recognition of the excellence of the District's active and effective safety program and safety record. Staff Recommendation: Ms. Maura Bonnarens, Past President of CWEA, will present both awards to President Nejedly. . 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meetings held on the following dates: 1) April 12, 2012; and 2) April 19, 2012. b. Approve expenditures dated May 3, 2012 and May 17, 2012. Reviewed by Budget and Finance Committee. C. Adopt Resolution 2012 -035 authorizing execution of a Consent to Common Use Agreement with Contra Costa Water District (CCWD) for an easement over 321 Golf Club Road in Pleasant Hill (APN 153 - 040 -009; Job 4985 - Parcels 15 and 35; Job 7181 Parcel 2), and authorize staff to record documents with the Contra Costa County Recorder. d. Adopt Resolution 2012 -036 accepting an amendment to a grant of easement from Contra Costa County on lands commonly referred to as the Buchanan Fields Golf Course (APN 125 - 010 -022 and APN 125- 010 -023; District Project 5980 — Parcel R -2), and authorize staff to record documents with the Contra Costa County Recorder. e. Set June 21, 2012 at 2:00 p.m. as the date and time for a public hearing to consider: (1) confirming and levying final assessments for the Vista Del Orinda Contractual Assessment District (CAD) No. 2010 -2 in Orinda, (2) placing the Fiscal Year 2012 -13 assessments on the Contra Costa May 17, 2012 Board Agenda Page 3 County tax roll for collection, and (3) adopting an uncodified ordinance establishing reimbursement fees for the properties which could directly connect to Job 6499. Set June 21, 2012 at 2:00 p.m. as the date and time for a public hearing on District Annexation 183 — Orinda, Pleasant Hill, and Walnut Creek negative declaration. g. Authorize the President of the Board of Directors and the Secretary of the District to execute an agreement with the City of Orinda for an initial term of one year with automatic annual renewals unless cancelled for the District to provide operation and maintenance services for the two new Wilder Pumping Stations. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. BIDS AND AWARDS a. Award a construction contract in the amount of $1,562,091 to Pacific Trenchless, Inc., the lowest responsive and responsible bidder for the North Orinda Sewer Renovations, Phase 4, District Project 5973; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Find that the project is exempt from CEQA, award a construction contract to Pacific Trenchless, Inc., and authorize the General Manager to execute contract documents subject to submittal requirements. 7. REPORTS a. General Manager 1) Update on permit counter and connection fee collection matters. (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District May 17, 2012 Board Agenda Page 4 C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Menesini Member Williams Member Hockett • May 16, 2012 — Human Resources Committee meeting — Member Hockett (stipend) and President Nejedly (Alternate) (stipend). Member McGill • April 30, 2012 — Meeting with Walnut Creek Mayor Simmons and City Manager Nordhoff to introduce General Manager Ann Farrell (stipend). • May 3, 2012 —Contra Costa Mayors' Conference hosted by the Town of Danville (expenses). • May 7, 2012 — Meeting with Pleasant Hill Mayor Hanecak and City Manager Catalano to introduce General Manager Ann Farrell (stipend). • May 8, 2012 — Capital Projects Committee meeting Member McGill (stipend) and Member Hockett (stipend). • May 15, 2012 —Budget and Finance r Committee meeting —Member McGill (stipend) and President Nejedly (stipend). President Nejedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. May 17, 2012 Board Agenda Page 5 8. ENGINEERING a. Consider authorizing an exception to the District's Contractual Assessment District (CAD) Policy No. BP 010 to allow the District to fund the cost of non- participants for the proposed El Toyonal -Alta Vista -Dos Osos CAD in Orinda. (5 minute staff presentation.) Staff Recommendation: Consider alternatives and provide direction to staff. b. Consider authorizing an exception to the District's CAD Policy No. BP 010 to allow the District to fund the cost of non - participants for the proposed St. Mary's Road CAD No. 2011 -1 in Lafayette. (5 minute staff presentation.) Staff Recommendation: Consider alternatives and provide direction to staff. 9. TREATMENT PLANT a. Adopt Resolution 2012 -037 authorizing the General Manager to amend the existing professional services agreement in the amount of $98,000 with Carollo Engineers, increasing the cost ceiling by $402,000 for a new contract ceiling of $500,000, to allow for design and repair of the cogneneration unit without the solicitation of competitive bids. (No presentation is planned; staff will be available to answer questions.) Staff Recommendation (Motion Required): Adopt proposed Resolution 2012 -037. 10. BUDGET AND FINANCE a. Receive the Fiscal Year 2012 -13 Operations and Maintenance Budget and the Fiscal Year 2012 -13 Debt Service Fund Budget. Reviewed by Budget and Finance Committee. (10 minute staff presentation.) Staff Recommendation: Receive the Fiscal Year 2012 -13 Operations and Maintenance Budget and the Fiscal Year 2012 -13 Debt Service Fund Budget. Provide staff with comments leading to the approval and adoption of the Budgets at the June 7, 2012 Board Meeting. 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 12. SUGGESTIONS FOR FUTURE AGENDA ITEMS May 17, 2012 Board Agenda Page 6 13. CLOSED SESSION a. Conference with Legal Counsel — anticipated litigation - significant exposure to litigation pursuant to Government Code Section 54956.9(b): • One potential case. b. Conference with Legal Counsel — existing litigation pursuant to Government Code Section 54956.9(a): • City of Brentwood et al. v. Robert Campbell, et al., Contra Costa County Superior Court Case No. N11 -1029. C. Personnel matters pursuant to Government Code Section 54957(b)(1) - discipline, dismissal or release of a public employee. 14. REPORT OUT OF CLOSED SESSION 15. ADJOURNMENT May 17, 2012 Board Agenda Page 7 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION MAY 2012 Tuesday Budget and Finance Committee Meeting Collection System Operations Conference May 15 McGill, Nejedly Room, 1250 Springbrook Road, 3:00' p.m. Walnut Creek Tuesday Special Board Meeting (Closed Session) Collection System Operations Conference May 15 Board of Directors Room, 1250 Springbrook Road, 3:30 p.m. Walnut Creek Wednesday Human Resources Committee Meeting Collection System Operations Conference May 16 Hockett, Nejedly (Alternate) Room, 1250 Springbrook Road, 3:00 p.m. Walnut Creek Thursday Board Meeting Board Room May 17 Board of Directors 2:00 p.m. Thursday Special Board Meeting (Closed Session) Collection System Operations Conference May 24 Board of Directors Room, 1250 Springbrook Road, 3:00 p.m. Walnut Creek Tuesday Budget and Finance Committee Meeting Third Floor Executive Conference Room May 29 McGill, Nejedly 3:00 p.m. JUNE 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 4 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room June 7 Board of Directors 2:00 p.m. Tuesday Special Board Meeting (Closed Session) Collection System Operations Conference June 12 Board of Directors Room, 1250 Springbrook Road, 3:30 p.m. Walnut Creek Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 18 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room June 21 Board of Directors 2:00 :m. .1111,1( X0'12 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room July 2 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room July 5 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room July 16 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room July 19 Board of Directors 2:00 p.m. unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA __ 5111112