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Home My WebLink About00. AGENDA 05-03-12Central Contra BOARD MEETING AGENDA Board Room Thursday May 3, 2012 2:00 p.m. Sanitary District INFORMATION FOR THE PUBLIC BOARD OF DIRECTORS: JAMES A. NEIEDLY President DAVID R. WILLIAMS President Pro l "em BARBARA D. HOCKS 17 MICHAEL R. McGILL MARIO M MENESINI PHONE: (925) 228 -9500 FAX (925) 676 -7211 www.centralsan.org Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers should step to the podium and state their names and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board of Directors or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment. The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. May 3, 2012 Board Agenda Page 2 ROLL CALL a. Pledge of Allegiance to the Flag. 2. PUBLIC COMMENTS 3. AWARDS AND COMMENDATIONS a. Adopt Resolution 2012 -031 recognizing retired General Manager James Kelly. Staff Recommendation: Adopt the resolution. 4. CONSENT CALENDAR Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. a. Approve minutes of Board meeting held on April 5, 2012. b. Receive March 2012 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. C. Set June 7, 2012 at 2:00 p.m. as the date and time for a public hearing to consider adopting the following budgets for Fiscal Year 2012 -13: • Operations and Maintenance Budget • Debt Service Fund Budget, and • Self- Insurance Fund Budget. d. Set June 7, 2012 at 2:00 p.m. as the date and time for a public hearing to consider the draft Fiscal Year 2012 -13 Capital Improvement Budget (CIB) and 2012 Ten -Year Capital Improvement Plan (CIP). e. Adopt Resolution 2012 -032 setting June 7, 2012 at 2:00 p.m. as the date and time for a public hearing to consider to re- approval of the St. Mary's Road Contractual Assessment District (CAD) No. 2011 -1 in Lafayette. Adopt Resolution 2012 -033 setting June 7, 2012 at 2:00 p.m. as the date and time for a public hearing to consider the establishment of a Smith Road Contractual Assessment District (CAD) No. 2012 -1 in Alamo. g. Adopt Resolution 2012 -034 authorizing the execution of quitclaim deeds for abandoned sewer easements in Lafayette as follows: (1) Job 3898 - Parcel 1 (portion) to Douglas A. Norton and Christiann K. Norton, property owners of May 3, 2012 Board Agenda Page 3 3836 Happy Valley Road; (2) Job 3898 - Parcel 1 (portion) to Ronald C. Nahas, Trustee under the Ronald Nahas and Mary Nahas Family Trust dated September 5, 1990, as amended, property owner of 3840 Happy Valley Road; and (3) Job 3898 - Parcel 2 to Cory Ernst Higgins and Gretchen Diane Higgins, Trustees of The Higgins Family Revocable Trust dated January 1, 1998, property owners of 3838 Happy Valley Road; and authorizing staff to record documents with the Contra Costa County Recorder. h. Authorize extension of medical leave of absence without pay for Senior Plant Operator Gordon Trapp through September 17, 2012. Confirm publication of a summary of District Ordinance No. 270 amending District Code Section 2.04.030, Compensation of Board Members. 5. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER 6. REPORTS a. General Manager 1) Update on permit counter and connection fee collection matters. (5 minute staff presentation.) Staff Recommendation: Receive the report. 2) Announcements Staff Recommendation: Receive the announcements. b. Counsel for the District C. Secretary of the District d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member Menesini Member Williams May 3, 2012 Board Agenda Page 4 Member Hockett • April 25 -27, 2012 — California Association of Sanitation Agencies (CASA) Spring Conference (expenses) and Executive Board Meeting (stipend) in Napa. Member McGill • April 17 -20, 2012 - California Water Environment Association (CWEA) Conference in Sacramento (expenses). • April 25 -27, 2012 — California Association of Sanitation Agencies (CASA) Spring Conference in Napa (expenses). • April 30, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). • May 2, 2012 — The Industrial Association Annual Meeting and Installation of Officers in Pittsburg (expenses). President Nejedly Staff Recommendation: Receive the reports. 2) Announcements Staff Recommendation: Receive the announcements. 7. EMERGENCY SITUATIONS REQUIRING BOARD ACTION 8. SUGGESTIONS FOR FUTURE AGENDA ITEMS 9. CLOSED SESSION a. Conference with Legal Counsel — Existing Litigation pursuant to Government Code Section 54956.9(a): • Schaeffer, et al. v. Gregory Village Partners, L.P., Central Contra Costa Sanitary District, et al., Contra Costa County Superior Court Case No. MSC11- 01307. b. Conference with Legal Counsel — Anticipated Litigation — initiation of litigation pursuant to Government Code Section 54956.9(c). • One Potential Case May 3, 2012 Board Agenda Page 5 C. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager /Director of Engineering Ann Farrell • Director of Collection System Operations Curtis Swanson • Human Resources Manager Christopher Ko • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group 10. REPORT OUT OF CLOSED SESSION 11. ADJOURNMENT May 3, 2012 Board Agenda Page 6 CENTRAL CONTRA COSTA SANITARY DISTRICT BOARD CALENDAR DATE/TIME MEETING /ATTENDEES LOCATION APRIL 2012 Monday Budget and Finance Committee Meeting Board Room April 30 McGill, Nejedly 2:30 p.m. MAY 2012 Thursday Board Meeting Board Room May 3 Board of Directors 2:00 p.m. Tuesday Capital Projects Committee Meeting Second Floor Conference Room May 8 McGill, Hockett 3:00 p.m. Tuesday Budget and Finance Committee Meeting Collection System Operations Conference May 15 McGill, Nejedly Room, 1250 Springbrook Road, 3:00 p.m. Walnut Creek Tuesday Special Board Meeting (Closed Session) Collection System Operations Conference May 15 Board of Directors Room, 1250 Springbrook Road, 4:00 p.m. Walnut Creek Thursday Board Meeting Board Room May 17 Board of Directors 2:00 p.m. JUNE 2012 Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 4 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room June 7 Board of Directors 2:00 p.m. Monday Budget and Finance Committee Meeting Third Floor Executive Conference Room June 18 McGill, Nejedly 3:00 p.m. Thursday Board Meeting Board Room June 21 Board of Directors 2:00 p.m. Unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 4127112