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Home My WebLink AboutACTION SUMMARY 04-19-12J� Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday April 19, 2012 2:00 p.m. 1. ROLL CALL BOARD OF DIRECTORS: JAMES NEJED /.Y President DA 17D R. WILLIAMS President Pro 7em BARBARA D. HOCKE77' MICHAV. R. MCGILL MA RIO M MENES /N/ PHONE: (925) 228 -9500 FAX.- (925) 676 - -211 www.centralsan.org PRESENT: Members: Hockett, McGill, Menesini, Williams, Nejedly ABSENT: Members: None a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. 2. PUBLIC COMMENTS None. 3. AWARDS AND COMMENDATIONS a. Accept $14,053 rebate check from Pacific Gas and Electric Company (PG &E) recognizing the District for significant reduction in energy consumption at the new Collection System Operations Department Building in Walnut Creek. BOARD ACTION: President Nejedly accepted rebate check. 4. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: 1) March 15, 2012; and 2) March 29, 2012. b. Approve expenditures dated April 19, 2012. Reviewed by Budget and Finance Committee. C. Approve proposed Board Member conference attendance for Fiscal Year 2012 -13. April 19, 2012 Board Action Summary Page 2 d. Set June 7, 2012 at 2:00 p.m. as the date and time for a public hearing to consider placing the following on the Contra Costa County tax roll for collection. Reviewed by Budget and Finance Committee. • Fiscal Year 2012 -13 Capacity Use Charges; • Fiscal Year 2012 -13 Assessments for Contractual Assessment Districts and Alhambra Valley Assessment Districts; and • Fiscal Year 2012 -13 Assessments for Fee Deferrals. e. Adopt Resolution 2012 -027 adopting the Labor Compliance Program requirements of Proposition 84; approving Contractor Compliance and Monitoring, Inc. (CCMI) as the third party labor compliance program administrator; and authorizing staff and CCMI to submit all necessary labor compliance program forms, applications and information to the California Department of Industrial Relations for the Concord Landscape Project, District Project 7299. Adopt Resolution 2012 -028 accepting grants of easement from John and Pamela MacLennan, James D. Gray and Marie Felde, Kimberly D. McCue, Richard and Marsha A. Servetnick, James C. and Dianne D. Chandler, Craig E. and Linda Epperson, and Our Savior's Lutheran Church, property owners of 656 Sweet Court, 653 Jennie Court, 727 Glenside Drive, 3555 Via Los Colorados, 3549 Via Los Colorados, 3557 Via Los Colorados, 1003 Carol Lane, and 1035 Carol Lane, respectively, in Lafayette; and authorizing staff to record documents with the Contra Costa County Recorder. g. Adopt Resolution 2012 -029 authorizing the execution and recording of quitclaim deeds for sewer easements to Our Savior's Lutheran Church in Lafayette, Job 227. h. Adopt revised job classification for Information Technology Analyst. BOARD ACTION: Adopted the Consent Calendar as recommended. 5. PUBLIC HEARINGS a. Conduct public hearings on the following matters: 1) Consider adopting Uncodified Ordinance No. 271 to replace the "Schedule of Environmental and Development - Related Rates and Charges" adopted pursuant to Ordinance No. 264 in accordance with District Code Chapter 6.30. Approval recommended by Budget and Finance Committee. BOARD ACTION: Adopted Uncodified Ordinance No. 271 and necessary findings, to replace the "Schedule of Environmental and C-9 7 April 19, 2012 Board Action Summary Page 3 Development - Related Rates and Charges" adopted pursuant to Ordinance No. 264 in accordance with District Code Chapter 6.30. 2) Consider adopting Uncodified Ordinance No. 272 to replace the "Schedule of Capacity Fees, Rates and Charges" adopted pursuant to Ordinance No. 265 in accordance with District Code Chapter 6.12. Approval recommended by Budget and Finance Committee. BOARD ACTION: Adopted Uncodified Ordinance No. 272 and necessary findings, to replace the "Schedule of Capacity Fees Rates and Charges" adopted pursuant to Ordinance No. 265 in accordance with District Code Chapter 6.12. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER None. BIDS AND AWARDS a. Award a construction contract in the amount of $2,234,500 to Sierra Mountain Construction, Inc., the lowest responsive and responsible bidder for the Outfall Improvements, Phase 6, District Project 7290; authorize the General Manager to execute the contract documents subject to submittal requirements; and approve a supplemental authorization of $4,000,000 for the Treatment Plant Program of the Fiscal Year 2011 -12 Capital Improvement Budget. BOARD ACTION: Awarded construction contract to Sierra Mountain Construction, Inc.; authorized the General Manager to execute contract documents subject to submittal requirements; and approved a supplemental authorization of $4,000,000 for the Treatment Plant Program of the Fiscal Year 2011 -12 Capital Improvement Budget. REPORTS a. General Manager 1) Update on permit counter and connection fee collection matters. BOARD ACTION: Received update and provided direction to staff. 2) Announcements a) Update on Cogeneration System incident of March 29, 2012 April 19, 2012 Board Action Summary Page 4 b) Walnut Creek Sewer Renovation Project (Phase 9), District Project 8401 — Public Workshop on Wednesday, April 25, 2012 c) Contra Costa County Employees' Retirement Association (CCCERA)'s response to the District's inquiry re early payment of unfunded actuarial accrued liability (UAAL) d) Earth Day activities on Tuesday, April 17, and Saturday, April 21, 2012 e) Brochure entitled "Your BIGGEST Patient Needs YOU" distributed to 841 healthcare facilities f) Colleen Henry to attend National Association of Clean Water Agencies (NACWA) 2012 National Pretreatment and Pollution Prevention Workshop in Pensacola, Florida, May 9 to 11 g) Instrument Shop Supervisor Jim Kneis to retire on April 30, 2012 after 13 years of service h) Extension of medical leave of absence without pay for Senior Plant Operator Gordon Trapp i) Michael R. McGill re- elected by the Contra Costa Chapter of the California Special Districts Association as the Special Districts representative to Contra Costa Local Agency Formation Commission (LAFCO) j) St. Mary's College in Moraga submits Public Records Request in stormwater pollution matter BOARD ACTION: Received the announcements. b. Counsel for the District District Counsel Kent Alm reported that no closed session would be held with regard to Item 13.a. C. Secretary of the District No reports. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their April 19, 2012 Board Action Summary Page 5 expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. Member McGill • March 29, 2012 — State of the County Luncheon with Supervisor Mary Piepho in Pleasant Hill (expenses). • April 3, 2012 —Walnut Creek Chamber 2012 Annual Installation and Awards Luncheon (expenses). • April 16, 2012 — Contra Costa Special Districts Association (CCSDA) Chapter Meeting and Local Area Formation Commission (LAFCO) election results (stipend). • April 16, 2012 — Budget and Finance Committee meeting — Member McGill and President Nejedly (stipend). BOARD ACTION: Received the reports. 2) Announcements Member McGill announced that he was elected President of the Contra Costa County Taxpayers Association. He also provided a written report covering Announcements. BOARD ACTION: Received the announcements. 9. TREATMENT PLANT a. Authorize the General Manager to execute a Landfill Gas Sales Agreement with Bulldog Gas and Power, LLC to supply landfill gas for the Treatment Plant for the period May 1, 2012 to April 30, 2013. Approval recommended by Budget and Finance Committee. BOARD ACTION: Authorized the General Manager to execute a Landfill Gas Sales Agreement with Bulldog Gas and Power, LLC to supply landfill gas for the period May 1, 2012 to April 30, 2013. 10. BUDGET AND FINANCE a. Adopt Resolution 2012 -030 declaring intention to reimburse expenditures from the proceeds of obligations which may be issued by the District under U.S. Treasury Income Tax Regulation Section 1.150 -2. Reviewed by the Budget and Finance Committee. BOARD ACTION: Deferred action to future meeting. April 19, 2012 Board Action Summary Page 6 11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 12. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 13. CLOSED SESSION a. Conference with Legal Counsel — Anticipated Litigation — initiation of litigation pursuant to Government Code Section 54956.9(c). • One Potential Case b. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq. • General Manager /Director of Engineering Ann Farrell • Director of Collection System Operations Curtis Swanson • Human Resources Manager Christopher Ko • Secretary of the District Elaine Boehme Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS /CG) • Management Group BOARD ACTION: No closed session held with regard to Item 13.a.; held closed session for Item 13.b. 14. REPORT OUT OF CLOSED SESSION BOARD ACTION: The Board provided direction to the District Negotiators. 15. ADJOURNMENT — at 3:30 p.m.