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HomeMy WebLinkAboutBUDGET AND FINANCE ACTION SUMMARY 04-16-12 SPECIAL MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA JAMES A. NEJEDLY SANITARY DISTRICT President BUDGET AND FINANCE COMMITTEE DAVID R. WILLIAMS President Pro Tem BARBARA D. HOCKETT A C T I O N S U M M A R Y MICHAEL R. MCGILL MARIO M. MENESINI PHONE: (925) 228-9500 Chair McGill FAX: (925) 676-7211 Member Nejedly www.centralsan.org Monday, April 16, 2012 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California PRESENT: Mike McGill, Jim Nejedly, Ann Farrell, Jarred Miyamoto-Mills, Tom Godsey, Thea Vassallo 1. Call Meeting to Order Chair McGill called the meeting to order at 3:00 p.m. 2. Public Comments None. 3. Old Business a. Review staff’s response regarding expenditure for California Water Environment Association (CWEA) membership and certifications. COMMITTEE ACTION: Reviewed the response. 4. Risk Management a. Review Loss Control Report and discuss outstanding claims. COMMITTEE ACTION: Reviewed the report and outstanding claims. Budget and Finance Committee April 16, 2012 Page 2 5. Other Matters a. Receive report on outreach program regarding public hearings to be held April 19, 2012 on proposed fee changes to the District’s “Schedule of Environmental and Development-Related Rates and Charges” and “Schedule of Capacity Fees, Rates and Charges.” (Items 5.a.1) and 5.a.2) in Board Binder) Provisional Environmental Services Division Manager Jarred Miyamoto- Mills described the outreach program and noted that there had been no letters, emails or phone calls received and that no one had attended the meeting scheduled to discuss the fees and charges with interested parties. COMMITTEE ACTION: Received the report. b. Receive update on permit counter and connection fee collection matters. (Item 8.a.1) in Board Binder) Mr. Godsey stated that he has assembled a training binder for the temporary accountants to use in their review of the outstanding fees report generated by the Sungard permit software. The Committee and staff discussed the possibility of collecting fees up front when a permit is pulled, and the Committee expressed its preference for the current approach, given the high cost of paying all fees up front. COMMITTEE ACTION: Received the update. c.Update on communications with Contra Costa County Employees’ Retirement Association (CCCERA) regarding early payment of unfunded actuarial accrued liability (UAAL). (Item 8.a.2)c) in Board Binder.) COMMITTEE ACTION: Received the update. d. Review position paper regarding declaring intention to reimburse expenditures from the proceeds of obligations which may be issued by the District under U.S. Treasury Income Tax Regulation Section 1.150-2. (Item 10.a. in Board Binder.) COMMITTEE ACTION: Reviewed and recommended Board approval. e. Review approach to interviewing financial advisors to assist with analyzing options for paying down a portion of the UAAL and negotiating a favorable Budget and Finance Committee April 16, 2012 Page 3 agreement with CCCERA for prepayment of the UAAL, and preview interview questions. COMMITTEE ACTION: Reviewed and directed staff to prepare a list of interview questions and schedule financial advisor interviews for about a half hour each on April 30, 2012. 6. Expenditures a. Review Expenditures. (Item 4.b. in Board Binder) COMMITTEE ACTION: Reviewed and recommended Board approval. Chair McGill requested follow-up information on check #34465 to the State Board of Equalization in the amount of $22,952.52. b. Review Legal Expenditure Summary. COMMITTEE ACTION: Reviewed Legal Expenditure Summary. Requested that complete running expense invoices for the labor negotiations portion of the Meyers Nave invoices be available for review at each Committee meeting until further notice. 7. Reports and Announcements None. 8. Suggestions for Future Agenda Items None. 9. Closed Session a. Conference with Legal Counsel – anticipated litigation - significant exposure to litigation (Section 54956.9(b)) ● One potential case. COMMITTEE ACTION: Requested a full summary and sequence of events related to the potential case at the next meeting. Rescheduled closed session for April 30, 2012, as on-call attorney, Jennifer Faught, Esq. of Meyers Nave, had incomplete information. 10. Report Out of Closed Session Budget and Finance Committee April 16, 2012 Page 4 None. 11. Adjournment – at 4:05 p.m.