HomeMy WebLinkAbout00. AGENDA 04-19-12Jl Central Contra Costa Sanitary District
BOARD MEETING
AGENDA
Board Room
Thursday
April 19, 2012
2:00 p.m.
INFORMATION FOR THE PUBLIC
BOARD OF DIRECTORS:
JAMES A. NEJEDLY
President
DAVID R WILLIAMS
President Pro Tent
BARBARA D. HOCKETT
MICHAEL R. McGILL
MARIO M. MENESINI
PHONE: (925) 228 -9500
FAX: (925) 676 -7211
www.centralsan.org
Anyone wishing to address the Board of Directors should complete a speaker's card and submit it to the Secretary of the
District. In addressing the Board, speakers should step to the podium and state their names and address for the record.
The Board President may direct questions to any member of the audience as appropriate at any time during the meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board of Directors and will be
enacted by one motion. There will be no separate discussion of these items unless requested by a Member of the Board
of Directors or the public prior to the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be
heard when the President calls for comments from the audience, except on public hearing items previously
heard and closed to public comment. The President may specify the number of minutes each person will be
permitted to speak based on the number of persons wishing to speak and the time available. After the public
has commented, the item is closed to further public comment and brought to the Board for discussion and
action. There is no further comment permitted from the audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing items not calendared on the agenda. You
may address the Board on any items not listed on the agenda, and which are within their jurisdiction, under
PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or
calendared on a future agenda.
AGENDA REPORTS
Supporting materials on agenda items are available for public review at the Reception Desk, 5019 Imhoff Place,
Martinez. Not every agenda item is accompanied by written supporting material. Reports and information
relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available
for public inspection at the Reception Desk. During the meeting, information and supporting materials are
available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of the Central Contra
Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including
those with disabilities. If you are disabled and require special accommodations to participate, please contact the
Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303.
® Recycled Paper
April 19, 2012 Board Agenda
Page 2
1. ROLL CALL
a. Pledge of Allegiance to the Flag.
2. PUBLIC COMMENTS
3. AWARDS AND COMMENDATIONS
a. Accept $14,053 rebate check from Pacific Gas and Electric Company
recognizing the District for significant reduction in energy consumption at the
new Collection System Operations Department Building in Walnut Creek.
Staff Recommendation: Customer Relations Manager Bill McLaren of
PG &E will present the check to the Board.
4. CONSENT CALENDAR
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
a. Approve minutes of Board meetings held on the following dates:
1) March 15, 2012; and
2) March 29, 2012
b. Approve expenditures dated April 19, 2012. Reviewed by Budget and
Finance Committee.
C. Approve proposed Board Member conference attendance for Fiscal Year
2012 -13.
d. Set June 7, 2012 at 2:00 p.m. as the date and time for a public hearing to
consider placing the following on the Contra Costa County tax roll for
collection. Reviewed by Budget and Finance Committee.
• Fiscal Year 2012 -13 Capacity Use Charges;
• Fiscal Year 2012 -13 Assessments for Contractual Assessment
Districts and Alhambra Valley Assessment Districts; and
• Fiscal Year 2012 -13 Assessments for Fee Deferrals.
April 19, 2012 Board Agenda
Page 3
e. Adopt Resolution 2012 -027 adopting the Labor Compliance Program
requirements of Proposition 84; approving Contractor Compliance and
Monitoring, Inc. (CCMI) as the third party labor compliance program
administrator; and authorizing staff and CCMI to submit all necessary labor
compliance program forms, applications and information to the California
Department of Industrial Relations for the Concord Landscape Project, District
Project 7299.
Adopt Resolution 2012 -028 accepting grants of easement from John and
Pamela MacLennan, James D. Gray and Marie Felde, Kimberly D. McCue,
Richard and Marsha A. Servetnick, James C. and Dianne D. Chandler, Craig
E. and Linda Epperson, and Our Savior's Lutheran Church, property owners
of 656 Sweet Court, 653 Jennie Court, 727 Glenside Drive, 3555 Via Los
Colorados, 3549 Via Los Colorados, 3557 Via Los Colorados, 1003 Carol
Lane, and 1035 Carol Lane, respectively, in Lafayette; and authorizing staff to
record documents with the Contra Costa County Recorder.
g. Adopt Resolution 2012 -029 authorizing the execution and recording of
quitclaim deeds for sewer easements to Our Savior's Lutheran Church in
Lafayette, Job 227.
h. Adopt revised job classification for Information Technology Analyst.
5. PUBLIC HEARINGS
a. Conduct public hearings on the following matters (10 minute staff
presentation):
1) Consider adopting Uncodified Ordinance No. 271 to replace the
"Schedule of Environmental and Development - Related Rates and
Charges" adopted pursuant to Ordinance No. 264 in accordance with
District Code Chapter 6.30. Approval recommended by Budget and
Finance Committee. Data is available, as required by Government
Code Title 7, Division 1, Chapter 8, Section 66016. If you have
questions, please contact Jarred Miyamoto- Mills, Provisional
Environmental Services Division Manager, at (925) 229 -7335.
Staff Recommendation (Motion and 4 Affirmative Votes Required):
Adopt Uncodified Ordinance No. 271 and necessary findings, to
replace the "Schedule of Environmental and Development - Related
Rates and Charges" adopted pursuant to Ordinance No. 264 in
accordance with District Code Chapter 6.30.
April 19, 2012 Board Agenda
Page 4
2) Consider adopting Uncodified Ordinance No. 272 to replace the
"Schedule of Capacity Fees, Rates and Charges" adopted pursuant to
Ordinance No. 265 in accordance with District Code Chapter 6.12.
Approval recommended by Budget and Finance Committee. Data is
available, as required by Government Code Title 7, Division 1, Chapter 8,
Section 66016. If you have questions, please contact Jarred Miyamoto-
Mills, Provisional Environmental Services Division Manager, at (925)
229 -7335.
Staff Recommendation (Motion and 4 Affirmative Votes Required):
Adopt Uncodified Ordinance No. 272 and necessary findings, to
replace the "Schedule of Capacity Fees Rates and Charges"
adopted pursuant to Ordinance No. 265 in accordance with District
Code Chapter 6.12.
6. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER
7. BIDS AND AWARDS
a. Award a construction contract in the amount of $2,234,500 to Sierra Mountain
Construction, Inc., the lowest responsive and responsible bidder for the
Outfall Improvements, Phase 6, District Project 7290; authorize the General
Manager to execute the contract documents subject to submittal
requirements; and approve a supplemental authorization of $4,000,000 for
the Treatment Plant Program of the Fiscal Year 2011 -12 Capital Improvement
Budget. (No presentation is planned; staff will be available to answer
questions.)
Staff Recommendation (Motion Required): Award construction contract
to Sierra Mountain Construction, Inc.; authorize the General Manager to
execute contract documents subject to submittal requirements; and
approve a supplemental authorization of $4,000,000 for the Treatment
Plant Program of the Fiscal Year 2011 -12 Capital Improvement Budget.
8. REPORTS
a. General Manager
1) Update on permit counter and connection fee collection matters.
(5 minute staff presentation.)
Staff Recommendation: Receive update and provide input.
April 19, 2012 Board Agenda
Page 5
2) Announcements
Staff Recommendation: Receive the announcements.
b. Counsel for the District
C. Secretary of the District
d. Board Members
1) Board Member reports on future meetings or conferences for which
they will receive the stipend or for which the District will pay their
expenses; recent meetings for which they received the stipend; and
meetings or conferences for which the District paid their expenses.
Member Hockett
Member Menesini
Member Williams
Member McGill
• March 29, 2012 — State of the County Luncheon with Supervisor
Mary Piepho in Pleasant Hill (expenses).
• April 3, 2012 — Walnut Creek Chamber 2012 Annual Installation
and Awards Luncheon (expenses).
• April 16, 2012 — Contra Costa Special Districts Association
(CCSDA) Chapter Meeting and Local Area Formation Commission
(LAFCO) election results (stipend).
• April 16, 2012 — Budget and Finance Committee meeting — Member
McGill and President Nejedly (stipend).
President Nejedly
Staff Recommendation: Receive the reports.
2) Announcements
Staff Recommendation: Receive the announcements.
April 19, 2012 Board Agenda
Page 6
9. TREATMENT PLANT
a. Authorize the General Manager to execute a Landfill Gas Sales Agreement
with Bulldog Gas and Power, LLC to supply landfill gas for the Treatment
Plant for the period May 1, 2012 to April 30, 2013. Approval recommended
by Budget and Finance Committee. (No presentation is planned; staff will be
available to answer questions.)
Staff Recommendation (Motion Required): Authorize the General
Manager to execute a Landfill Gas Sales Agreement with Bulldog Gas
and Power, LLC to supply landfill gas for the period May 1, 2012 to
April 30, 2013.
10. BUDGET AND FINANCE
a. Adopt Resolution 2012 -030 declaring intention to reimburse expenditures
from the proceeds of obligations which may be issued by the District under
U.S. Treasury Income Tax Regulation Section 1.150 -2. Reviewed by the
Budget and Finance Committee. (No presentation is planned; staff will be
available to answer questions.)
Staff Recommendation (Motion Required): Adopt the resolution.
11. EMERGENCY SITUATIONS REQUIRING BOARD ACTION
12. SUGGESTIONS FOR FUTURE AGENDA ITEMS
13. CLOSED SESSION
a. Conference with Legal Counsel — Anticipated Litigation — initiation of litigation
pursuant to Government Code Section 54956.9(c).
• One Potential Case
b. Conference with labor negotiators pursuant to Government Code
Section 54957.6:
District Negotiators:
• Labor Negotiation and Benefits Counsel Edward L. Kreisberg, Esq.
• General Manager /Director of Engineering Ann Farrell
• Director of Collection System Operations Curtis Swanson
• Human Resources Manager Christopher Ko
• Secretary of the District Elaine Boehme
April 19, 2012 Board Agenda
Page 7
Employee Organizations:
• Employees' Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS /CG)
• Management Group
14. REPORT OUT OF CLOSED SESSION
15. ADJOURNMENT
April 19, 2012 Board Agenda
Page 8
CENTRAL CONTRA COSTA SANITARY DISTRICT
BOARD CALENDAR
Monday
California Special Districts Association —
Central Contra Costa Sanitary District
April 16
Contra Costa Chapter Meeting
Multi Purpose Room
10:00 a.m.
McGill
Monday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
April 16
McGill, Nejedly
Room, 1250 Springbrook Road,
3:00 p.m.
Walnut Creek
April 17 -20
California Water Environment Association
Sacramento Convention Center
May 15
(CWEA) Conference
Room, 1250 Springbrook Road,
4:00 p.m.
McGill
Walnut Creek
Thursday
Board Meeting
Board Room
April 19
Board of Directors
2:00 p.m.
April 25 -27
California Association of Sanitation
Napa
Agencies (CASA) Spring Conference
Hockett, McGill
Monday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
April 30
McGill, Nejedly
3:00 p.m.
Thursday
Board Meeting
Board Room
May 3
Board of Directors
2:00 p.m.
Tuesday
Budget and Finance Committee Meeting
Collection System Operations Conference
May 15
McGill, Nejedly
Room, 1250 Springbrook Road,
3:00 p.m.
Walnut Creek
Tuesday
Special Board Meeting (Closed Session)
Collection System Operations Conference
May 15
Board of Directors
Room, 1250 Springbrook Road,
4:00 p.m.
Walnut Creek
Thursday
Board Meeting
Board Room
May 17
Board of Directors
2:00 p.m.
Monday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
June 4
McGill, Nejedly
3:00 p.m.
Thursday
Board Meeting
Board Room
June 7
Board of Directors
2:00 p.m.
Monday
Budget and Finance Committee Meeting
Third Floor Executive Conference Room
June 18
McGill, Nejedly
3:00 p.m.
Thursday
Board Meeting
Board Room
May 17
Board of Directors
2:00 p.m.
unless otherwise noted, all meetings are held at the District Office, 5019 Imhoff Place, Martinez, CA 4113112