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Home My WebLink AboutBUDGET AND FINANCE AGENDA 04-16-12central Sanitary District SPECIAL MEETING OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT BUDGET AND FINANCE COMMITTEE Chair McGill Member Nejedly Monday, April 16, 2012 3:00 p.m. Executive Conference Room 5019 Imhoff Place Martinez, California INFORMATION FOR THE PUBLIC ADDRESSING THE COMMITTEE ON AN ITEM ON THE AGENDA BOARD OF DIRECTORS: JAMES A NEJEDLY President DAVID R WILLIAMS President Pro Tem BARBARA D. HOCKETP MICHAEL R. MICGILL MfARIO Mf MIENESINI PHONE: (925) 228 -9500 FAX: (925) 676 -7211 mm.centralsan.org Anyone wishing to address the Committee on an item listed on the agenda will be heard when the Committee Chair calls for comments from the audience. The Chair may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available. After the public has commented, the item is closed to further public comment and brought to the Committee for discussion. There is no further comment permitted from the audience unless invited by the Committee. ADDRESSING THE COMMITTEE ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Committee is prohibited from discussing items not calendared on the agenda. You may address the Committee on any items not listed on the agenda, and which are within their jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting materials on Committee agenda items are available for public review at the Reception Desk, 5019 Imhoff Place, Martinez. Reports or information relating to agenda items distributed within 72 hours of the meeting to a majority of the Committee are also available for public inspection at the Reception Desk. During the meeting, information and supporting materials are available in the Conference Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans With Disabilities Act and state law, it is the policy of the Central Contra Costa Sanitary District to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at (925) 229 -7303. Budget and Finance Committee April 16, 2012 Page 2 1. Call Meeting to Order 2. Public Comments 3. Old Business *a. Review staff's response regarding expenditure for California Water Environment Association (CWEA) membership and certifications. Staff Recommendation: Review the response. 4. Risk Management *a. Review Loss Control Report and discuss outstanding claims. Staff Recommendation: Review the report, discuss outstanding claims and provide direction if needed. 5. Other Matters a. Receive report on outreach program regarding public hearings to be held April 19, 2012 on proposed fee changes to the District's "Schedule of Environmental and Development - Related Rates and Charges" and "Schedule of Capacity Fees, Rates and Charges." (Items 5.a.1) and 5.a.2) in Board Binder) Staff Recommendation: Receive the report. b. Receive update on permit counter and connection fee collection matters. (Item 8. a. 1) in Board Binder) Staff Recommendation: Receive the update. C. Update on communications with Contra Costa County Employees' Retirement Association (CCCERA) regarding early payment of unfunded actuarial accrued liability (UAAL). (Item 8.a.2)c) in Board Binder.) Staff Recommendation: Receive the update and provide direction if needed. Budget and Finance Committee April 16, 2012 Page 3 d. Review position paper regarding declaring intention to reimburse expenditures from the proceeds of obligations which may be issued by the District under U.S. Treasury Income Tax Regulation Section 1.150 -2. (Item 10. a. in Board Binder.) Staff Recommendation: Review and recommend Board approval. e. Review approach to interviewing financial advisors to assist with analyzing options for paying down a portion of the UAAL and negotiating a favorable agreement with CCCERA for prepayment of the UAAL, and preview interview questions. Staff Recommendation: Review and provide direction if needed. 6. Expenditures a. Review Expenditures. (Item 4.b. in Board Binder) Staff Recommendation: Review and recommend Board approval. *b. Review Legal Expenditure Summary. Staff Recommendation: Review the summary. 7. Reports and Announcements 8. Suggestions for Future Agenda Items 9. Closed Sesssion a. Conference with Legal Counsel — anticipated litigation -significant exposure to litigation (Section 54956.9(b)) • One potential case. 10. Report Out of Closed Session 11. Adjournment *Attachment 3.a. Central Contra Costa Sanitary District April 11, 2012 TO: BUDGET AND FINANCE COMMITTEE FROM: THEA VASSALLO, PROVISIONAL FINANCE DIRECTOR SUBJECT: CWEA MEMBERSHIP AND CERTIFICATIONS FOLLOW -UP CSO requires certain District employees to have Collection System Maintenance Certification which is issued through CWEA. In order to maintain CWEA certification, you must be a CWEA member and pay an annual certification renewal fee. In addition, you must submit contact hours (continuing education) every two years. CWEA does not offer a corporate membership and thus each individual who requires certification must also obtain a CWEA membership. The total annual cost per individual is $205 ($132 CWEA membership plus $73 certification). H: Finance Committee /cert and mbrshps New Incident 2011 -12 Loss Control Report Ongoing Incident Prior Fiscal Year Incident Pending OVERFLOWS AND PLUMBING REIMBURSEMENTS status # ID# Loss DOL Other Party Address City Reserve Paid to Date Paid to Closed A 2011012 SSO 2/17/2011 La Tapatia 536 Main St. Martinez Walnut Creek $31,384.76 ServiceMaster Open 2 2012004 GL 1/27/2011 Connie Easterly 15 Green Street Martinez $1,638.75 P -Card Closed B 2011023 SSO 3/1812011 Dennis Belillo 1310 Pine Street_ Martinez $0.00 $0.00 _Closed 1 2012001 SSO 8/9/2011 Mike Vest 147 Fiesta Circle Orinda _ $0.00 $41.11 Margo Vest 4 _ GL 1/6012 Mark Frazier 2090 Rockspring Place Walnut Creek $563.50 Block Environmental Svcs $165.00 ServiceMaster Closed 2 2012005 PL 8/18/2011 James Lawrence 1190 Lipper Happy Valuer Lafayette $0.00 $110.00 James Lawrence Closed 3 2012006 PL 8/10/2011 Jeff Hooper /Autohaus 383 Rheem Boulevard Moraga $0.00 $339.50 Jeff Hooper /Autohaus Stuttgart Closed 4 2012008 PL 11/18/2011 Virginia Paulsen 1064 Manzana Place Lafayette _$0.00_ $120.00 Virginia Paulsen Closed 5 2012012 PL 1/9/2012 Sheri Cabral 1941 1st. Avenue Walnut Creek _ $330.25 Shed Cabral Closed 6 2012014 PL 2/5/2012 Manuel Pinto _ 60 Linda Court Danville $300.00 Manuel Pinto Open 7 2012015 SSO 3/9/2012 Randy Bohaine 144 Hall Lane Walnut Creek $750.00 $7.74 P Card - Mt D. Landscape Closed 8 2012016 PL 1/26/2012 Thomas Lile & Assoc 22450 Morello Ave Pleasant Hill $735.75 Roto Rooter Closed 9 2012017 PL 2/25/2012 Tim Smith 1560 Westwood Court Walnut Creek $150.00 Tim Smith Open 10 2012018 SSO 4/312012 Diane Simon 2031 EBnora Dr. Pleasant Hill _ $153.55 Total - OF/PR $750.00 $35,322.86 GENERAL LIABILITY -OTHER Status # ID# Loss DOL Other Party Address City Reserve Paid to Date Paid_ to Closed 1 2012002 GL 716/2011 Ron Roberson 1190 Keaveny Ct. Walnut Creek $0.00 $965.48 Ron Roberson Open 2 2012004 GL 1/27/2011 Connie Easterly 15 Green Street Martinez $0.00 $0.00 Closed 3 2012007 GL 10/312011 Bob Hansen 4085 Legan Ct. Lafayette $6,300.00 Bob Hansen Open F 2011017 GL 10/1.15/10 Kathleen Daly _ 025 Green Street Martinez $0.00 Closed 4 2012113 GL 1/6012 Mark Frazier 2090 Rockspring Place Walnut Creek $563.50 Block Environmental Svcs Total - GL $0.00 $7,828.98 PROPERTY INCIDENTS Status n ID# Loss DOL _- Other Party Address City Reserve Paid to Date Paid to 012 0 Open 1 2012 PD 313 1 2 Wood Group SCB Total - Property AUTO INCIDENTS Open C 2011022 AL 5/9/2011 Louis Pfnerdel 41 Lost Valley #252 Rodder Closed E 2011026 APD 6/24/2011 Heidi Noh -Kuhn Moraga Way #248 AL Ameripdse Insurance Closed 1 2012003 APD 8/3/2011 Drew Gaylord Lafayette _ #245 Closed 2 2012009 AL 1/3/2012 United Cleaning Supply Lafayette #237 Closed 3 2012010 AL 1/412012 Lisette Gonzales Lafayette #196 Open 4 2012011 AL 102012 AN Mee Martinez #199 Total - Auto $0.00 $0.00 unknown $4,280.95 Russo Auto Body $8,842.58 Ameriprise Auto Ins $1,659.79 - $1,659.79 $250.00 $5,406.97 $5.000.00 - $5,000.00 $21,199.25 4/11/2012 A Legal Expenditure Summary SELF INSURANCE FUND RUNNING EXPENSE Check # Check $ Vendor Name Account # Account $ CL # Case # - Case Title 1 103056 $12,556.85 Meyers, Nave, Riback, Silver 003 - 0000 - 992.14 -21 $9,652.47 Jan Gregory Village Partners v Chevron 003 - 0000 - 992.14 -21 $2,053.82 Jan Schaffer, Ryan v Gregory Village Partners 003 - 0000 - 991.14 -21 $850.56 Jan Pimentel, Louis v CCCSD 001 - 0140 - 400.08 -03 $138.43 Jan ADM - Purchasing, Constr. Contract, Retainer Sery 2 1 103057 $9,308.46 Meyers, Nave, Riback, Silver 003 -0000- 992.14 -21 $5,192.23 Feb 1 Gregory Village Partners v Chevron 003 - 0000 - 992.14 -21 $3,546.64 Feb ISchaffer, Ryan v Gregory Village Partners 003 - 0000 - 991.14 -21 $569.59 Feb I Pimentel, Louis v CCCSD 001 - 0400 - 410.08 -03 $3,905.66 Jan POD - Misc, Retainer Services RUNNING EXPENSE PROJECTS Check # Check $ Vendor Name Account # Account $ CL # Department - Division - Description 3 189554 $36,071.85 Meyers, Nave, Riback, Silver 001 - 0100 - 400.08 -02 $5,121.98 Jan ADM - Board Activity - Board Meetings, Retainer Sery 001 - 0100 - 400.08 -03 $3,821.92 Jan ADM - General 001 - 0120 - 400.08 -03 $15,717.50 Jan ADM - H.R. issues 001 - 0140 - 400.08 -03 $138.43 Jan ADM - Purchasing, Constr. Contract, Retainer Sery 7 1 34477 $2,227.89 Meyers, Nave, Riback, Silver 001 - 0150 - 400.08 -03 $138.43 Jan ADM - Risk Management, Retainer Sery 001 - 0200 - 420.08 -03 $7,089.49 Jan ES - Legal Work Auth., Retainer Sery 001 - 0300 - 410.08 -03 $138.43 Jan CSO - Admin, Retainer Services 001 - 0400 - 410.08 -03 $3,905.66 Jan POD - Misc, Retainer Services 4 1 1896261 $7,177.35 Hanson Bridgett 001 - 0120 - 400.08 -03 $7,177.35 ADM - H.R. - Labor- General 5 1 1896321 $46,112.11 Meyers, Nave, Riback, Silver 001 - 0100 - 400.08 -02 $8,243.17 Feb ADM - Board Activity - Board Meetings, Retainer Sery 001 - 0100 - 400.08 -03 $4,186.54 Feb ADM - General 001 - 0120 - 400.08 -03 $24,412.61 Feb ADM - H.R. issues 001 - 0140 - 400.08 -03 $138.43 Feb ADM - Purchasing, Constr. Contract, Retainer Sery 001 - 0150 - 400.08 -03 $138.43 Feb JADM - Risk Management, Retainer Sery 001 - 0200 - 420.08 -03 $6,381.37 Feb I ES - Legal Work Auth., Retainer Sery 001 - 0300 - 410.08 -03 $138.43 Feb CSO - Admin, Retainer Services 001 - 0400 - 410.08 -03 $2,473.12 Feb POD - Misc, Retainer Services PROJECTS CL# - Claim Log Number, GL - General Liability Claims, AC - Auto Claims, P - Property Claims Page 1 of 1 Printed: 4/11/2012 Check # Check $ Vendor Name Account # Account $ CL # Projects 6 34459 $2,375.72 Meyers, Nave, Riback, Silver 8230PQ.08 -97 $933.71 Jan Collection System Projects 8230PQ.08 -98 $977.48 Jan General Improvements 8230PQ.08 -99 $464.53 Jan Recycled Water 7 1 34477 $2,227.89 Meyers, Nave, Riback, Silver 8230PQ.08 -97 $182.31 Feb Collection System Projects 8230PQ.08 -98 1 $2,045.581 Feb lGeneral Improvements CL# - Claim Log Number, GL - General Liability Claims, AC - Auto Claims, P - Property Claims Page 1 of 1 Printed: 4/11/2012