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Home My WebLink AboutACTION SUMMARY 04-05-12Central Contra Costa Sanitary District BOARD MEETING ACTION SUMMARY Board Room Thursday April 5, 2012 2:00 p.m. 1. ROLL CALL BOARD OF DIRECTORS. PRESENT: Members: Hockett, Williams, Menesini, Nejedly ABSENT: Members: McGill a. Pledge of Allegiance to the Flag. BOARD ACTION: Said Pledge of Allegiance. JAMES NEJEDLY President DAVID R. 97LLIAMS President Pro Tem BARBARA D. HOCKE77' MICHAEL R. WGILL MARIO M. MENESINI PHONE. (925) 228 -9500 FAX.- (925) 676 -7211 www.centralsan.org b. Introduce three newly hired Utility Workers in the Plant Operations Department. BOARD ACTION: Welcomed new employees Jason Atoigue, Brian Walters and Jon Nicolaus. 2. PUBLIC COMMENTS None. 3. CONSENT CALENDAR a. Approve minutes of Board meetings held on the following dates: 1) March 1, 2012; and 2) March 5, 2012. b. Approve expenditures dated April 5, 2012. Reviewed by Budget and Finance Committee. C. Receive February 2012 Financial Statements and Investment Reports. Reviewed by Budget and Finance Committee. A � li April 5, 2012 Board Action Summary Page 2 d. Accept the financial status and budget of the Self- Insurance Fund and approve allocation for Fiscal Year 2012 -13 Operations and Maintenance Budget. Reviewed by Budget and Finance Committee. e. Authorize modification of Controller job title to Finance Manager and adopt revised job classification description. BOARD ACTION: Adopted the Consent Calendar as recommended. 4. CALL FOR REQUESTS TO CONSIDER ITEMS OUT OF ORDER Item 7. was taken out of order. 5. BIDS AND AWARDS a. Award a construction contract in the amount of $270,000 to Pacific Infrastructure Corporation, the lowest responsive and responsible bidder for the San Ramon Pumping Station Upgrades, District Project 6003; find that the project is exempt from California Environmental Quality Act (CEQA); and authorize the General Manager to execute the contract documents subject to submittal requirements. BOARD ACTION: Did not find that the project is exempt from CEQA (Project covered by previous document as noted in position paper.); awarded construction contract to Pacific Infrastructure Corporation; and authorized the General Manager to execute the contract documents subject to submittal requirements. 6. REPORTS a. General Manager 1) Update on permit counter and connection fee collection matters. BOARD ACTION: Received the update. 2) Announcements a) Staff Retirements • Information Technology Analyst John Phillips - April 7, 2012 • Pumping Stations Supervisor Steve Larsen - April 9, 2012 b) Promotions — Michael Penny promoted to Senior Engineer (Environmental Services Division), effective March 26, 2012 April 5, 2012 Board Action Summary Page 3 c) Human Resources Manager Christopher Ko Elected Vice - President of Northern California Chapter of International Public Management Association d) District Receives the Certificate of Achievement for Excellence in Financial Reporting e) Public Bidding for North Orinda Sewer Renovations (Phase 4), District Project 5973 f) Contra Costa County Employees' Retirement Association (CCCERA) Five -Year Projection of Employer Rate Changes g) Update on Retirement of Information Systems Analyst John Phillips h) North Orinda Sewer Renovation Project (Phase 4), Public Workshop BOARD ACTION: Received the announcements. 3) Update on Solids Conditioning Building co -gen incident of March 29, 2012 BOARD ACTION: Received the update. b. Counsel for the District District Counsel Kent Alm reported that a county appeals board rejected Chevron's appeal of its 2007 -2009 property tax bill and ordered Chevron to pay an additional $27 million in taxes for its Richmond refinery. He stated that this would likely impact the District's current litigation, City of Brentwood et al. v. Robert Campbell, et al., Contra Costa County Superior Court Case No. N11 -1029. He referred to a recent article in the Contra Costa Times, which indicated that the District may receive a $169,887 refund of ad valorem tax. C. Secretary of the District No reports. d. Board Members 1) Board Member reports on future meetings or conferences for which they will receive the stipend or for which the District will pay their expenses; recent meetings for which they received the stipend; and meetings or conferences for which the District paid their expenses. April 5, 2012 Board Action Summary Page 4 Member Hockett • March 12 -14, 2012 — California Association of Sanitation Agencies (CASA) Legislative Conference in Washington, D.C. (expenses). • April 3, 2012 — Capital Projects Committee meeting — Member McGill (stipend) and Member Hockett (stipend). President Nejedly • April 2, 2012 — Budget and Finance Committee meeting — Member McGill (stipend) and President Nejedly (stipend). BOARD ACTION: Received the reports. 2) Announcements None. 7. ENGINEERING a. Consider amending the District's Contractual Assessment District (CAD) policy to allow the District to fund the cost of non - participants in areas, such as El Toyonal, where the cost of sewers is comparatively high. BOARD ACTION: Requested more information regarding financing options, comparable Alhambra Valley numbers and the ability to include additional properties in the CAD. Deferred the matter to a future Board meeting. b. Adopt Resolution 2012 -025 approving a revised boundary to accommodate 13 properties for St. Mary's Road CAD No. 2011 -1 in Lafayette and rescinding Resolution 2011 -009, and consider request for the District to cover some of the non - participant costs. BOARD ACTION: Adopted Resolution 2012 -025 approving a revised boundary for St. Mary's Road Contractual Assessment District (CAD) No. 2011 -1 in Lafayette and rescinding Resolution 2011 -009. Deferred the matter of the request for the District to cover some of the non- participant costs in accordance with the District's current CAD policy to a future Board meeting. April 5, 2012 Board Action Summary Page 5 8. HUMAN RESOURCES a. Approve Staffing Plan for Fiscal Year 2012 -13. Approval recommended by Human Resources Committee. BOARD ACTION: Approved the Staffing Plan for Fiscal Year 2012 -13. b. Authorize hiring of 36 students for seasonal employment for Fiscal Year 2012 -13. Approval recommended by Human Resources Committee. BOARD ACTION: Authorized hiring of 36 students for seasonal employment for Fiscal Year 2012 -13. 9. EMERGENCY SITUATIONS REQUIRING BOARD ACTION None. 10. SUGGESTIONS FOR FUTURE AGENDA ITEMS None. 11. CLOSED SESSION a. Conference with Legal Counsel — Existing Litigation pursuant to Government Code Section 54956.9(a): • Schaeffer, et al. v. Gregory Village Partners, L.P., Central Contra Costa Sanitary District, et al., Contra Costa County Superior Court Case No. MSC 11- 01307. b. Conference with Legal Counsel - Existing Litigation pursuant to Government Code Section 54956.9(a): • Gregory Village Partners, L.P. v. Chevron U.S.A., Inc., M.B. Enterprises, and Central Contra Costa Sanitary District, U.S. District Court, Northern District of California, Case No. CV 11 1597 JCS C. Conference with Legal Counsel — Anticipated Litigation — initiation of litigation pursuant to Government Code Section 54956.9(c). • One Potential Case BOARD ACTION: Held closed session. April 5, 2012 Board Action Summary Page 6 13. REPORT OUT OF CLOSED SESSION District Counsel Kent Alm reported that the Board directed staff to reject the 998 Demand received in connection with Item 11.a. 14. ADJOURNMENT - at 4:20 p.m.