HomeMy WebLinkAboutCAPITAL PROJECTS ACTION SUMMARY 04-03-121 �
Central Contra Costa Sanitary District
SPECIAL MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
CAPITAL PROJECTS COMMITTEE
ACTION SUMMARY
Chair McGill
Member Hockett
Tuesday, April 3, 2012
3:00 p.m.
Second Floor Conference Room
5019 Imhoff Place
Martinez, California
BOARD OF DIRECTORS:
BARBARA D HOCKETT
President
JAMES A NEJEDLY
President Pro Tem
MICHAEL R MCGILL
MARIO M MENESINI
DAVID R. WILLIAMS
PHONE: (925) 228 -9500
FAX: (925) 676 -7211
www.centralsan.org
PRESENT: Mike McGill, Barbara Hockett, Paul Seitz, Curt Swanson, Russ Leavitt,
Andrew Antkowiak, Jarred Miyamoto - Mills, Roy Li (left after Item 4.), Thea Vassallo,
Nathan Hodges, Ann Farrell, Elaine Boehme (left after Item 4.), Christina Gee
1. Call Meeting to Order
Chair McGill called the meeting to order at 3:00 p.m.
2. Public Comments
None.
3. Review and provide comments on draft Fiscal Year 2012 -13 Capital
Improvement Budget and Ten -Year Plan (CIB /CIP)
General Manager Ann Farrell distributed key pages from the CIB /CIP binder for
review.
COMMITTEE ACTION: Reviewed the draft Fiscal Year 2012 -13 Capital
Improvement Budget and Ten -Year Plan (CIB /CIP).
4. Review and provide comments on draft FY 2012 -13 Information Technology
Development Plan (included in General Improvements Section of CIB /CIP)
Using Mind42.com, a mind - mapping collaborative software, Information
Technology Administrator Roy Li presented his draft Development Plan. He
Capital Projects Commit,ee
April 3, 2012
Page 2
stated that the program was an example of the types of innovations included in
his Plan. His proposed projects included wi -fi throughout the Headquarters
Office Building, a help desk to better assist District staff in resolving IT issues,
and a Board Portal to allow streamlining of electronic Board agenda packet and
document distribution.
Regarding Board Portal, Chair McGill requested the ability to hyperlink and easily
jump from page to page within documents. Member Hockett recommended that
staff select a vendor that is versatile with technological changes. She supported
the program's potential and noted the need to overcome fears of technology. Mr.
Li stated his intent to form a committee to survey all end users before choosing a
Board Portal service.
COMMITTEE ACTION: Review and provide comments.
5. Provide comments on draft Executive Summary of the FY 2012 -13 Capital
Improvement Budget and Ten -Year Plan
COMMITTEE ACTION: Reviewed the draft Executive Summary of the FY
2012 -13 Capital Improvement Budget and Ten -Year Plan.
*6. Discuss planned three -year construction expenditures in anticipation of selling
revenue bonds
Senior Engineer Andrew Antkowiak presented a set of draft spending scenarios
(attached), which accommodate delays in two to three Capital Projects due to
staffing shortages, as well as adjust spending to subtract those items that would
not be funded from a bond sale. He estimated that approximately $60 million in
expenditures would occur for the next three fiscal years that could be bond
funded.
COMMITTEE ACTION: Received the report.
7. Receive updates and discuss key projects for FY 2011 -12 and FY 2012 -13
• Seismic Program
• 4737 Imhoff Place
• Pump and Blower Building
• Headquarters Office Building
• Treatment Plant
• Outfall Improvements
• Primary Demolition
• Primary Renovation
Capital Projects Committee
April 3, 2012
Page 3
• Collection System
- CIPP Lining Project
• Recycled Water
- Concord Landscape Project
COMMITTEE ACTION: Deferred to a future Committee meeting.
8. Review the following Position Papers:
a. Consider amending the District's Contractual Assessment District (CAD)
policy to allow the District to fund the cost of non - participants in areas,
such as El Toyonal, where the cost of sewers is comparatively high (Item
7.a. in Board Binder)
Robert C. Cheasty of Cheasty & Cheasty spoke on behalf of Robert and
Ingrid Wander, property owners in favor of the El Toyonal CAD and the
District funding the non- participants'shares. He stated his opinion that the
views of those who oppose the CAD based on fear of growth and
development are unfounded, as only single family houses can be
constructed in the vicinity, consistent with the Orinda General Plan. He
noted that, because of the watershed problem, it is important the area be
on sewer service. He proposed that a CAD built to the Wanders' property
and a twenty -year financing could be an attractive package to potential
participants and a good source of revenue for the District at six percent
financing.
General Manager Ann Farrell suggested that the District should have
some criteria with a limited scope to avoid funding non- participants'shares
in cases where the property owners can reasonably do without the
assistance.
Member Hockett supported tagging a property to recover costs in the
event of refinance, transfer or resale but was reluctant to put criteria in
place for the District to pay non - participants' shares. She noted that the
Board should be able to exercise discretion and have dialogues regarding
each CAD.
Chair McGill requested a list of what makes certain CADs unique and in
need of the District financing the non- participants'shares and how to
protect the District's investments. He stated that he was leaning toward
doing whatever was needed to install sewers.
COMMITTEE ACTION: Recommended the Board make no change to
the District's current CAD policy which provides for special funding
Capital Projects Committee
April 3, 2012
Page 4
cases to be brought to the Board on a case by case basis for
consideration. Further recommended that the Board consider
District funding of non - participants' costs in some special cases.
Expressed interest in discussing at the full Board level what such
special cases might be, but not setting firm criteria.
b. Adopt Resolution 2012 -025 approving a revised boundary to
accommodate 13 properties for St. Mary's Road CAD No. 2011 -1 in
Lafayette and rescinding Resolution 2011 -009, and consider request for
the District to cover some of the non - participant costs (Item 7.b. in Board
Binder)
Provisional Environmental Services Division Manager Jarred Miyamoto-
Mills stated that the proposed revised boundary eliminates uninterested
properties to reduce project costs and increase participation.
COMMITTEE ACTION: Recommended proceeding with the staff -
recommended revised boundary for the St. Mary's Road CADs.
Recommended the Board adopt Resolution 2012 -25. See item a.
above for discussion regarding District funding non - participants'
costs.
9. Reports and Announcements
1►=
10. Suggestions for future agenda items
Chair McGill requested that the Capital Projects Committee meet more
often. He suggested that a meeting be scheduled to discuss the key
projects for FY 2011 -12 and FY 2012 -13 which were deferred due to time
constraints.
General Manager Ann Farrell reported that, on the morning of April 5, a
joint fact - finding review will be conducted with experts from the District,
the insurance company and The Wood Group regarding the March 29
cogeneration incident.
11. Adjournment — at 5:03 p.m.
* Attachment
NOTE: The Draft 2012 -13 Capital Improvement Budget and Ten -Year Plan (CIB /CIP)
(Item 3 above) will be reviewed with the full Board at the April 12, 2012 Capital Projects
Board Workshop
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